Framework agreement for the procurement of standard workstation monitors for south-west broadcasting and other eligible subscribers

Where a group of tenderers is formed, the proof of ‘no grounds for exclusion’, ‘qualification and authorisation to practise’ and ‘economic and financial capacity’ required by Chapter 4.3 (Procedural and contractual documents) shall be provided by each member of the group of tenderers upon submission of the tender. The required evidence of ‘technical and professional capacity’ may be submitted separately according to the division of performance within the tendering group. Note on subcontractors: when subcontractors are used, the proof of ‘qualification and authorisation to practice’ and ‘economic and financial capacity’ required under Chapter 4.3 (Procedural and contractual documents) must be provided only by the tenderer upon submission of the tender. The required evidence under ‘Technical and professional capacity’ must be provided by the tenderer for the planned subcontractors in accordance with Chapter 4.3 (Procedural and contractual documents) to the extent that the subcontractor(s) are intended for the corresponding partial services. The required proof under "No exclusion grounds" must be provided by the bidder and for the planned subcontractor acc. Chapter 4.3 (Procedural and contractual documents) with submission of the tender. The required proof of “Appendix 08 – self-declaration Art. 5k of Regulation (EU) No. 833-2014” must be provided by the bidder upon submission of the offer acc. Chapter 3.2.1 (Procedural and contract documents). Note on Eligibility Loan: In the case of the qualifying loan, the bidder must already present with the offer the proof of suitability of the other company, corresponding to the scope of the qualifying loan, and the “Appendix 03 – Declaration of liability § 47 para 3 VgV”. The client will request an excerpt from the competition register from the Federal Cartel Office for each bidder/member of a bidding community who is suitable according to the specified criteria. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A1.1 – In order to prove the absence of grounds for exclusion pursuant to § 42 VgV in conjunction with §§ 123,124 GWB, the “Appendix 05 – bidder information with self-declaration” must be filled in with the offer. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A2.1 – In order to prove the qualification and authorisation to pursue the profession, proof must be provided that the tenderer is registered in the professional or commercial register in accordance with the legislation of the country of the Community or the Contracting State of the EEA Agreement (extract from the commercial register, not older than 1 year). The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A3.1 – Proof of company liability insurance coverage with the following coverage sums: - for personal and property damage as well as resulting property damage min. 3,000,000 € per damage event / at least 6,000,000 € annual maximum compensation - for real property damage min. 1,000,000 € per damage event / at least 2,000,000 € annual maximum compensation (asset damage liability insurance) or - submission of a self-declaration that in the case of an order, possibly existing shortfalls are adjusted to the above-mentioned coverage amounts and the proof of this adjustment is presented to the customer before the conclusion of the first individual purchase contract. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A3.2 – Submission of balance sheets or extracts for the purpose of establishing the capital ratio over the last three financial years, if their publication is required by the company law of the country in which the company is resident or, if the company is not required to publish, a self-declaration stating the capital ratio over the last three financial years. Minimum requirement: Proof of an at least positive equity ratio on average over the last 3 financial years. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A3.3 – Certificate of credit or corporate information from a credit agency (e.g. Creditreform) or equivalent proof from an auditing firm from the country in which the bidder is registered (not older than 6 months), from which a default probability/risk class can be clearly read. Minimum requirement: demonstration of a probability of default not exceeding 1,5 % (equivalent to a risk class not higher than III). Note: Self-declarations or information from the house bank, which do not credibly show a default probability, do not meet this requirement. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A4.1 – Proof of the current company certification as a partner for the distribution of the products offered, if not manufacturers. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A4.2 – Proof of a certified and currently valid quality management of the bidder at the planned start of the contract according to DIN EN ISO 9001:2015. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.

A4.3 – Proof of three references on framework agreements for supply and services for IT terminals of comparable type and size within the last three years with the required information. For this purpose, the reference template (Appendix 11) filled in with the tender must be submitted. The references are checked against the criteria in Table 4 (criteria for reference projects) in the document Procedural and contract documents. A reference submitted is accepted as appropriate if the framework data are complete and at least 6 of the 9 criteria are met/responded ‘yes’. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.