Acquisition of services for the evolution, maintenance, and support of the DGRM document management system - Smartdocs
At a glance
Direção-Geral de Recursos Naturais, Segurança e Serviços Marítimos (Lisboa, Portugal) is tendering: Acquisition of services for the evolution, maintenance, and support of the DGRM document management system - Smartdocs. Offers are due 9 Nov 2026, 00:59 CET. Estimated value €301,900, 36-month contract, 2 lots.
Translated from the official notice. The original text is the legally binding one.
Key facts
- Deadline
- €301,900
- Estimated value
- 36 months
- Duration
- Open procedure
- Procedure
- 8 Oct 2026
- Published
- 695031-2026
- Notice number
- Smartdocs
- Reference number
- Software maintenance and repair services (72267000)
- Main CPV
- PT1A0
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- Portuguese
- Language of offers
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for offers
Offers binding until (computed)computed
66 days from the deadline for offers, per the notice
What the buyer wants
Lot 1 - Software Maintenance and Repair Services
Acquisition of services for the evolution, maintenance, and support of the DGRM document management system - Smartdocs
CPV codes
- 72267000Software maintenance and repair servicesmain
- 72315000Data network management and support services
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Lot 1 - Software Maintenance and Repair Services
- Estimated value:
- €301,900
- Duration:
- 36 months
- Place (NUTS):
- PT1A0
- CPV:
- 72267000 · Software maintenance and repair services
Lot 2Lot 2 - Data Network Management and Support Services
- Estimated value:
- €114,200
- Duration:
- 36 months
- Place (NUTS):
- PT1A0
- CPV:
- 72267000 · Software maintenance and repair services
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
8 met · 1 expiring · 2 missing · 2 to check
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Price
The notice does not publish weights — see the tender documents.
Buyer
Direção-Geral de Recursos Naturais, Segurança e Serviços Marítimos
- Address
- Avenida de Brasília, 1449-030 Lisboa, Portugal
- Region (NUTS)
- PT1A0
- Website
- www.dgrm.pt
Register identifiers
- Registration no. in the notice
- 600084973
What this buyer bought before
11 IT contract award notices 2019–2026, €9.5m in total.
Aquisição de serviços Intervenção na BDNNM e modernização do Hardware
Winner: WWS – CONSULTORIA INFORMÁTICA, LDA · 2 bids
€148,152
12 Aug 2026
Portugal-Lisbon: Development of transaction processing and custom software
Winner: CGITI Portugal, S.A. · 4 bids
€3.9m
20 Sept 2023
Portugal-Lisbon: Scheduling and productivity software package
Winner: Inetum espana · 1 bid
€485,822
7 Jul 2023
Portugal-Lisbon: Custom software development services
Winner: CGITI Portugal, S.A. · 3 bids
€2.7m
15 Dec 2021
Portugal-Lisbon: Industry specific software development services
Winner: SplendidAdvice - Tecnologias de Informação, lda · 1 bid
€71,560
6 Dec 2021
Portugal-Lisbon: Custom software development services
Winner: Quanticosolutions, S.A. · 4 bids
€74,700
6 Oct 2021
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- www.anogov.com
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Acquisition of services for the evolution, maintenance, and support of the DGRM document management system - Smartdocs"?
Offers are due by 9 Nov 2026, 00:59 CET.
What is the estimated value?
The estimated value published in the notice is €301,900.
Who is the buyer?
Direção-Geral de Recursos Naturais, Segurança e Serviços Marítimos (Lisboa, Portugal).
Where and how do I submit an offer?
Offers are submitted electronically on www.anogov.com.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
Price.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 23 Oct 2026, 23:35 CEST.