Deadline changedFramework agreementTEDPolski

Framework agreement for the procurement of hardware for the IFB

Hamburgische Investitions- und FörderbankHamburg, GermanyNotice 751326-2026 · Reference number: ZV-S1-26-0027000-4121.01

At a glance

Hamburgische Investitions- und Förderbank (Hamburg, Germany) is tendering: Framework agreement for the procurement of hardware for the IFB. Offers are due 6 Nov 2026, 08:00 CET. 48-month contract, 2 lots. Bidders must show, among other things: references, minimum turnover, insurance.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

Key facts

Original deadline: 2 Nov 2026, 08:00 CET
Deadline
not published
Estimated value
48 months
Duration
Open procedure
Procedure
29 Oct 2026
Published
751326-2026
Notice number
ZV-S1-26-0027000-4121.01
Reference number
Computer equipment and supplies (30200000)
Main CPV
DE600
Place of performance (NUTS)
2
Lots
not allowed
Variant offers
German
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 2 Nov 2026, 08:00 CET to 6 Nov 2026, 08:00 CET. The newest notice applies.

  1. Notice published

  2. Deadline for questions

  3. Original deadline

  4. Deadline for offers

  5. Opening of offers

  6. Offers binding until (computed)computed

    59 days from the deadline for offers, per the notice

What the buyer wants

Delivery and support for notebooks according to the document "Minimum Technical Requirement" and delivery of docking stations according to the document "Minimum Technical Requirement". The IFB regularly needs various hardware and accessories to equip its growing number of employees, in particular notebooks and screens. IFB intends to conclude a framework agreement with one or more contractual partners for the procurement of uniform hardware.

Further services (dismantling and setup of the hardware, software distribution, updating of the operating system and Windows 11 software licensing pre-installed in the certificate of performance) are not part of the procurement procedure and are taken over by the IFB itself. The order is placed via a cascade principle with the three best placed companies. The runner-up will then be commissioned if the first-placed can not deliver within a set period of six weeks.

And the third-placed if the runner-up cannot deliver within a set deadline of six weeks. The exact procedure is described in the document "Framework Agreement" in the procurement documents. A guarantee of at least 48 months on all delivered products is required. Part of the service is also an extended business customer support for the notebooks (48 months, on site, the next day by the manufacturer or his representative). The devices offered must be in active manufacturer support for the planned period of use.

The manufacturer must ensure safety-relevant driver, firmware and BIOS updates through an automated driver supply during this period. The maximum total running time per device is: laptops: 1000 pieces, monitors: 1000 pieces, docking stations: 500 pieces There is no acceptance obligation for the client from the framework agreement.

CPV codes

  • 30200000Computer equipment and suppliesmain
  • 30210000Data-processing machines (hardware)
  • 30230000Computer-related equipment
  • 30231000Computer screens and consoles
  • 30213000Personal computers
  • 30232000Peripheral equipment

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Laptops_Monitors_DockingStations

    Estimated value:
    not published
    Duration:
    48 months
    Place (NUTS):
    DE600
    CPV:
    30200000 · Computer equipment and supplies

    Delivery and support for notebooks according to the document "Minimum Technical Requirement" and delivery of docking stations according to the document "Minimum Technical Requirement". The IFB regularly needs various hardware and accessories to equip its growing number of employees, in particular notebooks and screens. IFB intends to conclude a framework agreement with one or more contractual partners for the procurement of uniform hardware. Further services (dismantling and setup of the hardware, software distribution, updating of the operating system and Windows 11 software licensing pre-installed in the certificate of performance) are not part of the procurement procedure and are taken over by the IFB itself. The order is placed via a cascade principle with the three best placed companies. The runner-up will then be commissioned if the first-placed can not deliver within a set period of six weeks. And the third-placed if the runner-up cannot deliver within a set deadline of six weeks. The exact procedure is described in the document "Framework Agreement" in the procurement documents. A guarantee of at least 48 months on all delivered products is required. Part of the service is also an extended business customer support for the notebooks (48 months, on site, the next day by the manufacturer or his representative). The devices offered must be in active manufacturer support for the planned period of use. The manufacturer must ensure safety-relevant driver, firmware and BIOS updates through an automated driver supply during this period. The maximum total running time per device is: laptops: 1000 pieces, monitors: 1000 pieces, docking stations: 500 pieces There is no acceptance obligation for the client from the framework agreement.

  2. Lot 2Mouse_Keyboard_Headphones_Accessories

    Estimated value:
    not published
    Duration:
    48 months
    Place (NUTS):
    DE600
    CPV:
    30200000 · Computer equipment and supplies

    Lieferung von Mäusen, Tastatur und Kopfhörer + passende Ohrpolster gemäß dem Dokument "Technische Mindestanforderung". _________________________________________________________________________________________________________________ Die IFB benötigt zur Ausstattung ihrer wachsenden Zahl von Mitarbeitenden regelmäßig verschiedene Hardware und Zubehör, insbesondere Notebooks und Bildschirme. Die IFB beabsichtigt, eine Rahmenvereinbarung mit einem oder mehreren Vertragspartnern für die Beschaffung einheitlicher Hardware abzuschließen. Weitere Dienstleistungen (Ab- und Aufbau der Hardware, Softwareverteilung, Aktualisierung des Betriebssystems sowie im Leistungsschein vorinstalliertes Windows 11 Software-Lizenzierung) sind nicht Teil des Vergabeverfahrens und werden von der IFB selbst übernommen. __________________________________________________________________________________________________________________ Die Auftragserteilung erfolgt über ein Kaskadenprinzip mit den drei bestplatzierten Unternehmen. Der Zweitplatzierte wird dann beauftragt, wenn der Erstplatzierte nicht in einer gesetzten Frist von sechs Wochen liefern kann. Und der Drittplatzierte, wenn der Zweitplatzierte nicht in einer gesetzten Frist von sechs Wochen liefern kann. Der genaue Ablauf wird im Dokument "Rahmenvereinbarung" in den Vergabeunterlagen dargestellt. __________________________________________________________________________________________________________________ Alle gelieferten Geräte müssen fabrikneu und in einwandfreiem Zustand sein. Eine Garantie von mindestens 48 Monaten auf alle gelieferten Produkte ist erforderlich. __________________________________________________________________________________________________________________ Die Höchstmengen für die gesamte Laufzeit pro Zubehör beträgt: Bluetooth Tastaturen: 400 Stück, Bluetooth Mäuse: 400 Stück, Bluetooth Headsets + passende Ohrpolster: 400 Stück. __________________________________________________________________________________________________________________ Es besteht für den Auftraggeber aus der Rahmenvereinbarung keine Abnahmeverpflichtung.

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • ReferencesSimilar contracts delivered before
  • Minimum turnoverMinimum annual turnover or financial standing
  • InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (10)

7. self-declaration that there is a registration in the professional or commercial register or other comparable proof of the permitted professional practice.

8. Proof (form) of at least three and a maximum of five references of the relevant and comparable services provided essentially in the last three financial years (2023-2025) (delivery of the following hardware, laptops, monitors and docking stations), specifying the contract value, the execution time and the public and private clients with contact person, telephone number and e-mail address.

9. Statement (form) whether and to what extent – in the case of a contract – the tenderer intends to subcontract, including the presentation of the scope of the intended subcontract(s) and naming of the subcontract(s) (name, registered office, contact person with telephone number and e-mail address) In the case of subcontractors, the submission of the offer, in addition to the documents of the tenderer, also the documents to be submitted (with the exception of the declaration on subcontractors) must be submitted.

10. In the case of subcontractors, the corresponding undertaking (form) must be submitted by the subcontractor with the tender.

11. Self-declaration on proof of a correspondingly existing company liability insurance or that this is concluded accordingly in the case of conclusion of a contract (according to § 45 para 1 no. 3 VgV).

Self-declaration on the total turnover of the company and the turnover relating to the particular type of service which is the subject of the award, in each case in relation to the last three financial years (2023-2025).

13.Completed declaration (form) on collective wage compliance and the payment of a minimum wage in accordance with § 3 of the Hamburg Public Procurement Act.

14. Data sheets of the offered hardware.

15. Self-declaration to ensure extended business customer support for the delivered notebooks (lot 1) for 48 months.

8. Proof (form) of at least three and a maximum of five references of the relevant and comparable services provided essentially in the last three financial years (2023-2025) (delivery of the following hardware: mice, keyboards and headphones + matching ear pads), specifying the order value, the execution time and the public and private clients with contact person, telephone number and e-mail address.

Options, renewals, framework

  • Framework agreement with reopening of competition
  • Up to 3 contractors in the framework
  • Options: foreseen
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6 met · 0 expiring · 0 missing · 6 to check

Conditions in this notice

  • Referencessimilar contracts from your history matched to the conditionIn your profile
  • Minimum turnoverturnover from your financial statements against the thresholdIn your profile
  • Insuranceliability policy amount and validity on the bid dateIn your profile

This tender's facts

  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Framework agreementup to 3 suppliers — orders are placed during the agreementNeeds a look
  • Price — 80% of the scoreyour price against past winning bidsNeeds a look
  • Implementation concept — 20% of the scoreevidence ready for this award criterionIn your profile
  • Who wins at this buyerrecently: Regnology Germany GmbH, SoftwareONE Deutschland GmbH — 4 different winners in the last 4 awardsNeeds a look

Typical for: Hardware

  • Manufacturer authorisationauthorised partner status for the brand you offerNeeds a look
  • Equivalent productsthe offered model meets every parameter in the descriptionIn your profile
  • Warranty and servicemanufacturer warranty and on-site service for the required periodIn your profile
  • Delivery timestock and lead time confirmed by your distributorNeeds a look

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Award criterion price80%

    16. The tender shall be accompanied by the completed price sheet for lot 1 (form). This is mandatory in Excel (.xlsx format).

  • Implementation concept20%

    17. Submission of an implementation concept (maximum 3 DIN A4 pages) according to the evaluation matrix for lot 1.

Buyer

Hamburgische Investitions- und Förderbank

Address
Besenbinderhof 31, 20097 Hamburg, Germany
Region (NUTS)
DE600
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

LEI
5299001LWOD98X7BJJ08
Registration no. in the notice
t:040248460

What this buyer bought before

4 IT contract award notices 2024–2026.

  • Softwarelösung Meldewesen für Finanzinstitute

    Winner: Regnology Germany GmbH

    value left out (implausible in the notice)

    19 Jun 2026

  • Ausschreibung des Handelspartners für Microsoft-Lizenzen und Konzernbeitritt IFB.HH

    Winner: SoftwareONE Deutschland GmbH

    value left out (implausible in the notice)

    16 Sept 2025

  • Dienstleister für den Betrieb und das Hosting der Internetpräsenz der IFB Hamburg

    Winner: Monday Consulting GmbH · 3 bids

    value not disclosed

    4 Apr 2024

  • Beschaffung, Einführung und Betrieb eines Personalmanagementsystems mit Recruitingtool für die Hamburgische Investitions- und Förderbank.

    Winner: rexx systems GmbH

    value not disclosed

    6 Mar 2024

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

www.meinauftrag.rib.de
Platform
yes
Electronic submission
no
Electronic auction
Go to the platformTender documentsOfficial notice

Questions & answers

What is the deadline for offers in "Framework agreement for the procurement of hardware for the IFB"?

Offers are due by 6 Nov 2026, 08:00 CET. The deadline for offers was changed once: from 2 Nov 2026, 08:00 CET to 6 Nov 2026, 08:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Hamburgische Investitions- und Förderbank (Hamburg, Germany); LEI 5299001LWOD98X7BJJ08.

Where and how do I submit an offer?

Offers are submitted electronically on www.meinauftrag.rib.de.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

Award criterion price 80%, Implementation concept 20%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 3 Nov 2026, 06:51 CET.