Procurement of digital funding plan application for the BR DT, D, K

Liability insurance - The bidder must also have an existing professional or company liability insurance with a minimum coverage of 3,000,000 euros for personal, property and property damages per claim for the entire term of the contract, including at least 1,000,000 euros for damages arising from the breach of personal data protection (cyber/data protection liability). The insurance sums must be kept at least twice maximized pa.a. The "Principal self-declaration insurance" must be submitted with the offer. The actual existence of the required insurance cover must be proven before the contract is awarded.

Self-declaration on the total turnover - The bidder must have achieved an average total turnover of at least 800,000 euros gross for services comparable to the contract to be awarded in the last three completed financial years (2025, 2024, 2023). The relevant figure is the average of the total annual turnover for the last three financial years. If the company has not existed for three years, the average annual turnover since the start of business is used. The proof is made with the offer by self-declaration. The contracting authority/entity shall be entitled to request suitable proof from the tenderer intended for the contract, in particular financial statements, profit and loss accounts or an insurance confirmation.

Naming of references - The bidder must provide 1 to 2 references for services comparable to the subject of the contract that have been provided for a minimum of 6 months in the last three years before the expiry of the offer period (from November 2023). The references must have a scope of at least 300 integrated organizational units, locations or facilities or alternatively at least 6,000 registered or authorized persons. A reference is comparable if it meets at least four of the following six characteristics:

• provision of a browser-based software-as-a-service solution without necessary local installation at the end user;
• multi-tenant use by a large number of independent organizations with role-based access and authorization concept;
• Processing of personal data, including special categories of personal data within the meaning of the art. 9 GDPR, in a sensitive professional context;
• collaborative documentation or planning function with joint processing by several authorized users;
• editorial-technical preparation and maintenance of structured digital content; Introduction or rollout of the solution to multiple organizational units including user management, training and support. The references do not have to come from the education sector and do not have to have been the subject of the preparation of support plans.For each reference, the tenderer shall provide at least the following information: the contracting authority/entity, the contact person at the reference contracting authority/entity, the name of the reference project, the period of performance, a brief description of the subject matter of the service, the characteristics of the comparison achieved and the extent achieved (organisational units or number of users). The contracting entity shall be entitled to verify the reference information with the reference contractor.

Certificate or equivalent - The bidder provides a valid C5 certificate or equivalent proof for the specific cloud or hosting service used. The scope must cover the hosting and processing services used. If the proof is not yet available at the time of submission of a tender, the tenderer shall provide a binding timetable for obtaining the proof. The C5 test or equivalent must be submitted within 12 months of production at the latest. Until then, appropriate information security evidence shall be provided.

Schedule and performance plan Rollout - The bidder submits a schedule for production and rollout with the offer. This must at least indicate the project organization and management as well as the chronological classification of the provision of the starting content, the establishment of the role and authorization structures, the training services according to section 5.2, the support according to section 5.3 and the acceptance according to section 6. The contractor shall implement the plan submitted with the tender and agreed after the contract has been awarded. The planning indicates the main risks of a deadline being exceeded.