System support for financial planning, analysis and control

Umeå municipality intends to procure new system support for financial planning, analysis and governance. New solution will provide the buyer with good conditions to work effectively and strategically with forecasting, planning, budgeting and reporting. An important goal for the buyer is to be able to work data-driven. Another to gain control and overview and be able to ensure quality decision-making. Delivery is on prem.

Umeå Municipality intends to procure a user-friendly and robust budget and follow-up system that supports the budget registration process and the financial and staff monitoring processes. The purpose is to ensure system support that contributes to efficient and qualitative work. The current agreement expires on 28 February 2027.

The budget and follow-up system is mainly used by managers/leaders and economists/controllers, but also by others who need to follow up on a budget against outcomes, such as project managers and purchasing managers and hr strategists that need to see staff information. The number of unique users is approximately 700. The new system should therefore be able to support a broad and varied user group and provide effective and easy-to-use support for both users and seldom users.

For users, the system shall facilitate and streamline both the budget registration process and the follow-up processes. The agreement constitutes a delivery, rights and cooperation agreement, including support and maintenance conditions. Maintenance includes access to new versions. The licence for rights of use covers a non-exclusive, not limited, municipal licence for the required solution. The agreement runs from day to day for signature for 2 years (24 months).

The agreement is subsequently extended annually (12 months) if the contract is not terminated by the client at least six (6) months before the last validity date.