Deadline changedSoftware licences & SaaSFramework agreementTEDPolski

Camunda 8 software licenses with manufacturer support

Bundesrepublik Deutschland, vertreten durch das Bundesministerium des Innern, vertreten durch das Beschaffungsamt des BMIBonn, GermanyNotice 748444-2026 · Reference number: ZIB 14.10 - 9993/25/VV : 2

At a glance

Bundesrepublik Deutschland, vertreten durch das Bundesministerium des Innern, vertreten durch das Beschaffungsamt des BMI (Bonn, Germany) is tendering: Camunda 8 software licenses with manufacturer support. Offers are due 10 Nov 2026, 11:30 CET. Estimated value €4.5m, 12-month contract, 2 lots. Bidders must show, among other things: references, minimum turnover.

Official noticeTender documents

Published on:TEDBekanntmachungsservice (DÖE)

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Original deadline: 29 Oct 2026, 11:30 CET
Deadline
€4.5m
Estimated value
12 months
Duration
Open procedure
Procedure
28 Oct 2026
Published
748444-2026
Notice number
ZIB 14.10 - 9993/25/VV : 2
Reference number
Software package and information systems (48000000)
Main CPV
DEA22
Place of performance (NUTS)
2
Lots
not allowed
Variant offers
German
Language of offers

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 29 Oct 2026, 11:30 CET to 10 Nov 2026, 11:30 CET. The newest notice applies.

  1. Notice published

  2. Original deadline

  3. Deadline for offers

  4. Opening of offers

What the buyer wants

It is a single lot award procedure. Software licenses of the enterprise version of the manufacturer Camunda in the version Camunda 8 with associated services of the manufacturer are to be granted for a limited period of time. A total estimated value of 4,500,000.00 euros net, based on the maximum contract period of four years, was determined for the contractual service. The maximum value corresponds to the total estimated value. The retrieval volume cannot be defined conclusively.

CPV codes

  • 48000000Software package and information systemsmain
  • 48920000Office automation software package
  • 72268000Software supply services

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Camunda 8 software licenses with manufacturer support

    Estimated value:
    €4.5m
    Duration:
    12 months
    Place (NUTS):
    DEA22
    CPV:
    48000000 · Software package and information systems

    It is a single lot award procedure. Software licenses of the enterprise version of the manufacturer Camunda in the version Camunda 8 with associated services of the manufacturer are to be granted for a limited period of time. A total estimated value of 4,500,000.00 euros net, based on the maximum contract period of four years, was determined for the contractual service. The maximum value corresponds to the total estimated value. The retrieval volume cannot be defined conclusively.

  2. Lot 2

    Estimated value:
    €4.5m
    Duration:
    12 months

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • ReferencesSimilar contracts delivered before
  • Minimum turnoverMinimum annual turnover or financial standing

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (2)

To prove technical and professional performance, please submit a list with at least two suitable references in relation to the relevant performance (delivery of software licenses of the manufacturer Camunda, version status at least). Camunda 8 . Present your performance for the subject matter of the contract and your relevant experience based on the references. For the references, the following information must be provided:

  • Description of the services performed,
  • Value of the order,
  • Period of service provision,
  • Indication of the responsible contact point with the customer of the reference with address and contact details. In addition, the following requirements apply to the named references:
  • The references shall not be older than three years (from the date of the last service provision in the relevant reference project to the date of the contract notice/publication).
  • These reference projects must in principle be completed. An incomplete reference project may be identified with an explanation if its part already completed meets the reference requirements. Where references are not yet completed, indicate the level of performance achieved so far. The Procurement Office of the BMI then decides on the recognition of this reference at its due discretion. Power levels not yet realized cannot be taken into account.
  • Content of mind. a reference must be that the bidder has provided in total deliveries of EUR 200,000.00 net for the respective reference provider per reference, irrespective of whether there were several individual calls from a framework agreement or individual contracts (value of the contract). For the references, use the form "References form". Please use the form several times if necessary. Only two references are required.You are free to name further references. Since the exchange of an erroneous reference by a conditional reference submitted after the end of the tendering period is not possible and, in the relevant cases, entails the exclusion of the tenderer, the Procurement Office of the BMI recommends that a list of further references considered as conditional be submitted.The Procurement Office of the BMI also reserves the right to verify the references provided by consulting the contact persons mentioned in the references. Information which does not withstand verification may lead to exclusion from the award procedure.If you are unable to provide the information required for legitimate reasons of confidentiality, you should inform the BMI Procurement Office of these reasons with the offer and provide other suitable proof of technical and professional capacity. The Procurement Office of the BMI then decides, at its due discretion, on the recognition of the alternative proof.Asking and teaching another (more suitable) Proof is no longer possible after the end of the tender period for reasons of procurement law. Please note that if, for example, it is not possible for you to specify the specific order value for reasons of confidentiality, you can also specify the value of the order in margins (e.g. > €100,000 or between €100,000 and €200,000.

For the purpose of proving economic and financial standing, the turnover in the field of activity of the contract for the last three financial years (an annual financial statement does not have to be completed) must be disclosed. The turnover must be at least EUR 1,000,000.00 per year. Please send a self-declaration in the form of a self-created list.

In the case of bidding associations or the involvement of other companies within the framework of an eligibility loan according to § 47 VgV, a self-declaration in the form of a self-created list must be submitted for each member of the bidding association or for each company providing the eligibility, which proves the respective annual values of the last three financial years for each member of the bidding constellation. The sum of the transactions must reach the required minimum turnover.

If you are not able to provide the documents for legitimate reasons, inform the BMI Procurement Office of these reasons in the offer and provide other suitable proof of economic and financial performance. The Procurement Office of the BMI then decides, at its due discretion, on the recognition of the alternative proof. Asking and teaching another (more suitable) Proof is no longer possible after the end of the tender period for reasons of procurement law.

Options, renewals, framework

  • Framework agreement without reopening of competition
  • Up to 1 contractors in the framework
  • Options: foreseen
  • Renewals: up to 3 times
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Conditions in this notice

  • Referencessimilar contracts from your history matched to the conditionNeeds a look
  • Minimum turnoverturnover from your financial statements against the thresholdNeeds a look

This tender's facts

  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Framework agreementone supplier — every order during the agreement goes to the winnerNeeds a look
  • Price is the only criterionthe lowest valid bid wins — check your marginNeeds a look
  • Who wins at this buyerrecently: megasoft IT GmbH & Co. KG, Gerald Eder Beratung — 6 different winners in the last 6 awardsNeeds a look

Typical for: Software licences & SaaS

  • Licence reseller authorisationpartner status with the software vendorIn your profile
  • Licence model and quantitiesnamed-user, device or subscription terms as in the noticeIn your profile
  • Data location and GDPREU hosting and a data processing agreement for cloud servicesIn your profile
  • Vendor support and updatessupport level and update rights for the contract periodIn your profile

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Price100%

    The contract shall be awarded on the basis of the most economically advantageous conditional tender per lot. The determination is based on the best price-performance ratio. In the present case, the best price-performance ratio results from the lowest total price including the statutory (import) sales tax and possibly other costs to be borne by the customer e.g. customs fees and discount deduction when fulfilling the minimum requirements set out in the contract documents including the service description. The total price is determined on the basis of the price dynamics shown in the form "Price Sheet". If several tenders eligible for the award have the same total price (comparison of prices), the procurement office of the BMI decides on the award by drawing lots. The draw procedure shall be conducted in a four-eye manner.

Buyer

Bundesrepublik Deutschland, vertreten durch das Bundesministerium des Innern, vertreten durch das Beschaffungsamt des BMI

Address
Brühler Straße 3, 53119 Bonn, Germany
Region (NUTS)
DEA22

Register identifiers

EU VAT
DET:0049228996100
Registration no. in the notice
t:0049228996100

What this buyer bought before

113 IT contract award notices 2024–2026, €17.1m in total.

  • Lizenzen JetBrains - ZITiS

    Winner: megasoft IT GmbH & Co. KG · 3 bids

    €137,997

    20 Oct 2026

  • Übernahme der fachlichen Programmleitung des Programms P20

    Winner: Gerald Eder Beratung · 1 bid

    value not disclosed

    15 Oct 2026

  • Rahmenvereinbarung Codeanalyse Open Source Software (CAOS) Los 2

    Winner: neodyme AG · 3 bids

    €2mFramework agreement — maximum value

    1 Oct 2026

  • Grafik Workstations

    Winner: ITMediaConsult AG · 2 bids

    €122,150

    29 Sept 2026

  • RV Sonatype Lizenzen

    Winner: SVA System Vertrieb Alexander GmbH · 2 bids

    €517,000Framework agreement — maximum value

    29 Sept 2026

  • Erhebungssoftware für EVS und LWR

    Winner: hbits CV · 1 bid

    €966,000Framework agreement — maximum value

    25 Sept 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Camunda 8 software licenses with manufacturer support"?

Offers are due by 10 Nov 2026, 11:30 CET. The deadline for offers was changed once: from 29 Oct 2026, 11:30 CET to 10 Nov 2026, 11:30 CET. The newest notice applies.

What is the estimated value?

The estimated value published in the notice is €4.5m.

Who is the buyer?

Bundesrepublik Deutschland, vertreten durch das Bundesministerium des Innern, vertreten durch das Beschaffungsamt des BMI (Bonn, Germany).

Where and how do I submit an offer?

Offers are submitted electronically on www.evergabe-online.de.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

Price 100%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 10:13 CET.