RV software cemetery management
At a glance
civillent GmbH (Reutlingen, Germany) is tendering: RV software cemetery management. Offers are due 17 Nov 2026, 10:00 CET. 48-month contract. Bidders must show, among other things: references, key people, minimum turnover, insurance.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Original deadline:
6 Nov 2026, 10:00 CET - Deadline
- not published
- Estimated value
- 48 months
- Duration
- Negotiated with call
- Procedure
- 6 Nov 2026
- Published
- 772592-2026
- Notice number
- 1263
- Reference number
- Software package and information systems (48000000)
- Main CPV
- DE141
- Place of performance (NUTS)
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 6 Nov 2026, 10:00 CET to 17 Nov 2026, 10:00 CET. The newest notice applies.
Notice published
Original deadline
Deadline for questions
Deadline for offers
What the buyer wants
Procurement of a browser-based and modern cemetery management software as an on-premise solution for the customers of Komm.ONE/civillent GmbH, with which the daily cemetery business can be done efficiently and error-free and that optimizes the management and organization of all cemetery-specific processes. The offered solution is to be operated as Application Service Providing (ASP) at the client. It provides them as Software as a Service (SaaS) centrally for its own customers in a multi-tenant architecture.
The service also includes 3rd-level support and internal user support training. The provider grants Komm.ONE the sole distribution right for new customers for the home market in Baden-Württemberg. Komm.ONE pursues a dual distribution strategy: the product should be offered to its own carriers as well as placed via cooperatives, for example "govdigital eG". The service shall be put out to tender as a framework agreement in a negotiated procedure with competition for participation.
CPV codes
- 48000000Software package and information systemsmain
- 48100000Industry specific software package
- 72268000Software supply services
- 72263000Software implementation services
- 72261000Software support services
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
- Minimum turnoverMinimum annual turnover or financial standing
- InsuranceProfessional or liability insurance
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (7)
Submission of at least 3 reference(s) (self-declaration) concerning the performance of services comparable to those covered by the proceedings. The detailed requirements for comparability can be found in the participation form and the applicant memorandum. In addition, part of the references are used as an evaluation for the selection of bidders for the second stage of the procedure. The following are:
- Implementation on-premise/SaaS (only for reference 2 and 3)
- Implementation Financial Accounting Interface
- Implementation of a manufacturer-internal GIS system
- Implementation of a manufacturer-internal GIS system
- Implementation module crematorium management
- Implementation NKF module
- Possibility Sales Tax
- External data migration
- Implementation of mobile app
According to § 122 Abs. 2 No. 1 GWB in conjunction with § 44 VgV, the bidder must enclose a commercial register extract or provide proof that the tenderer is registered in the professional or commercial register in accordance with the legislation of the country of the European Community or of a Contracting State to the EEA Agreement in which he is established. One uncertified copy is sufficient. The proof must not be older than 6 months.
Undertakings which are not listed in the professional register, the commercial register or any other register shall provide a copy of the business registration to the competent authority of the country in which they are established or any other appropriate proof of the nature of the professional activity. The envisaged legal form of the companies, or Groupings of tenderers shall be indicated.
Turnover of the company in the last three completed financial years. This is the total turnover of the undertaking.
Turnover of the company in the last three completed financial years. This is the amount of subordinated mutual member accounts that meet the criteria for Tier 2.
Number of employees from the last three completed financial years. The number of employees of the entire company, as well as the number of employees who are qualified for the service to be provided, must be specified.
Submission of company liability insurance with a cover sum for personal and property damages of EUR 1.000.000,00 as well as for property damages of EUR 500.000,00, which is available twice a year (twice maximization) or Self-declaration that a corresponding insurance is concluded in the case of an order.
All persons who are in contact with the client (both for support, services and training) must have sufficient knowledge of the German language in word and writing (language level C1 according to the "Common European Framework of Reference for Languages").
Options, renewals, framework
- Framework agreement without reopening of competition
- Up to 3 contractors in the framework
- Renewals: up to 1 time, 12 months each
This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.
3 met · 2 expiring · 0 missing · 7 to check
Conditions in this notice
- Key peopleyour team matched to the required rolesIn your profile
- Referencessimilar contracts from your history matched to the conditionNeeds a look
- Minimum turnoverturnover from your financial statements against the thresholdIn your profile
- Insuranceliability policy amount and validity on the bid dateExpires before the deadline
This tender's facts
- Framework agreementup to 3 suppliers — orders are placed during the agreementNeeds a look
- Quality — 70% of the scoreevidence ready for this award criterionNeeds a look
- Price — 30% of the scoreyour price against past winning bidsNeeds a look
- Who wins at this buyerrecently: amasol GmbH, NetCom BW GmbH — 6 different winners in the last 6 awardsNeeds a look
Typical for: Software licences & SaaS
- Licence reseller authorisationpartner status with the software vendorIn your profile
- Licence model and quantitiesnamed-user, device or subscription terms as in the noticeNeeds a look
- Data location and GDPREU hosting and a data processing agreement for cloud servicesNeeds a look
- Vendor support and updatessupport level and update rights for the contract periodExpires before the deadline
Registers — checked automatically
- Handelsregistercompany active, managing directors matchVerified
- Transparenzregister (beneficial owners)entry matches the shareholdersVerified
- Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Award criteria
The full criteria and their weights, as published in the notice.
- Price30%
The price is weighted at 30%. The final evaluation scheme will be announced in stage 2 of the procedure.
- Quality70%
The quality is weighted at 70%. The final evaluation scheme will be announced in stage 2 of the procedure.
Buyer
civillent GmbH
- Address
- Carl-Zeiss-Str. 15, 72770 Reutlingen, Germany
- Region (NUTS)
- DE141
- Website
- www.civillent.de/start
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- EU VAT
- DE146488580
- Registration no. in the notice
- HRB352440 (AG Stuttgart)
What this buyer bought before
104 IT contract award notices 2019–2026, €21.9m in total.
Automai Synthetic Performance Monitoring
Winner: amasol GmbH · 1 bid
value not disclosed
27 Oct 2026
Kopplung Rechenzentrum
Winner: NetCom BW GmbH · 1 bid
value left out (implausible in the notice)
9 Sept 2026
Nextcloud-Lizenzen
Winner: Nextcloud GmbH
value not disclosed
24 Aug 2026
Software SAP single sign on Secure Login
Winner: SAP Deutschland SE & Co. KG
value not disclosed
30 Jul 2026
1247 RV IT-Infrastrukturprodukte
Winner: ACP +5 more contractors · 6 bids
value not disclosed
28 Jul 2026
Instandhaltung Kuvertiermaschine Böwe
Winner: BÖWE SYSTEC GmbH
value left out (implausible in the notice)
29 Jun 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
Questions & answers
What is the deadline for offers in "RV software cemetery management"?
Offers are due by 17 Nov 2026, 10:00 CET. The deadline for offers was changed once: from 6 Nov 2026, 10:00 CET to 17 Nov 2026, 10:00 CET. The newest notice applies.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
civillent GmbH (Reutlingen, Germany).
Where and how do I submit an offer?
Offers are submitted electronically on https://vergabeportal-bw.de/Satellite/notice/CXRAYDBYM52.
How are offers scored?
Price 30%, Quality 70%.
Which procedure is used?
Negotiated with call.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 6 Nov 2026, 04:23 CET.