Deadline changedFramework agreementTEDPolski

RV software cemetery management

civillent GmbHReutlingen, GermanyNotice 772592-2026 · Reference number: 1263

At a glance

civillent GmbH (Reutlingen, Germany) is tendering: RV software cemetery management. Offers are due 17 Nov 2026, 10:00 CET. 48-month contract. Bidders must show, among other things: references, key people, minimum turnover, insurance.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

Key facts

Original deadline: 6 Nov 2026, 10:00 CET
Deadline
not published
Estimated value
48 months
Duration
Negotiated with call
Procedure
6 Nov 2026
Published
772592-2026
Notice number
1263
Reference number
Software package and information systems (48000000)
Main CPV
DE141
Place of performance (NUTS)

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 6 Nov 2026, 10:00 CET to 17 Nov 2026, 10:00 CET. The newest notice applies.

  1. Notice published

  2. Original deadline

  3. Deadline for questions

  4. Deadline for offers

What the buyer wants

Procurement of a browser-based and modern cemetery management software as an on-premise solution for the customers of Komm.ONE/civillent GmbH, with which the daily cemetery business can be done efficiently and error-free and that optimizes the management and organization of all cemetery-specific processes. The offered solution is to be operated as Application Service Providing (ASP) at the client. It provides them as Software as a Service (SaaS) centrally for its own customers in a multi-tenant architecture.

The service also includes 3rd-level support and internal user support training. The provider grants Komm.ONE the sole distribution right for new customers for the home market in Baden-Württemberg. Komm.ONE pursues a dual distribution strategy: the product should be offered to its own carriers as well as placed via cooperatives, for example "govdigital eG". The service shall be put out to tender as a framework agreement in a negotiated procedure with competition for participation.

CPV codes

  • 48000000Software package and information systemsmain
  • 48100000Industry specific software package
  • 72268000Software supply services
  • 72263000Software implementation services
  • 72261000Software support services

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • ReferencesSimilar contracts delivered before
  • Key peopleNamed roles, CVs or minimum team
  • Minimum turnoverMinimum annual turnover or financial standing
  • InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (7)

Submission of at least 3 reference(s) (self-declaration) concerning the performance of services comparable to those covered by the proceedings. The detailed requirements for comparability can be found in the participation form and the applicant memorandum. In addition, part of the references are used as an evaluation for the selection of bidders for the second stage of the procedure. The following are:

  • Implementation on-premise/SaaS (only for reference 2 and 3)
  • Implementation Financial Accounting Interface
  • Implementation of a manufacturer-internal GIS system
  • Implementation of a manufacturer-internal GIS system
  • Implementation module crematorium management
  • Implementation NKF module
  • Possibility Sales Tax
  • External data migration
  • Implementation of mobile app

According to § 122 Abs. 2 No. 1 GWB in conjunction with § 44 VgV, the bidder must enclose a commercial register extract or provide proof that the tenderer is registered in the professional or commercial register in accordance with the legislation of the country of the European Community or of a Contracting State to the EEA Agreement in which he is established. One uncertified copy is sufficient. The proof must not be older than 6 months.

Undertakings which are not listed in the professional register, the commercial register or any other register shall provide a copy of the business registration to the competent authority of the country in which they are established or any other appropriate proof of the nature of the professional activity. The envisaged legal form of the companies, or Groupings of tenderers shall be indicated.

Turnover of the company in the last three completed financial years. This is the total turnover of the undertaking.

Turnover of the company in the last three completed financial years. This is the amount of subordinated mutual member accounts that meet the criteria for Tier 2.

Number of employees from the last three completed financial years. The number of employees of the entire company, as well as the number of employees who are qualified for the service to be provided, must be specified.

Submission of company liability insurance with a cover sum for personal and property damages of EUR 1.000.000,00 as well as for property damages of EUR 500.000,00, which is available twice a year (twice maximization) or Self-declaration that a corresponding insurance is concluded in the case of an order.

All persons who are in contact with the client (both for support, services and training) must have sufficient knowledge of the German language in word and writing (language level C1 according to the "Common European Framework of Reference for Languages").

Options, renewals, framework

  • Framework agreement without reopening of competition
  • Up to 3 contractors in the framework
  • Renewals: up to 1 time, 12 months each
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Conditions in this notice

  • Key peopleyour team matched to the required rolesIn your profile
  • Referencessimilar contracts from your history matched to the conditionNeeds a look
  • Minimum turnoverturnover from your financial statements against the thresholdIn your profile
  • Insuranceliability policy amount and validity on the bid dateExpires before the deadline

This tender's facts

  • Framework agreementup to 3 suppliers — orders are placed during the agreementNeeds a look
  • Quality — 70% of the scoreevidence ready for this award criterionNeeds a look
  • Price — 30% of the scoreyour price against past winning bidsNeeds a look
  • Who wins at this buyerrecently: amasol GmbH, NetCom BW GmbH — 6 different winners in the last 6 awardsNeeds a look

Typical for: Software licences & SaaS

  • Licence reseller authorisationpartner status with the software vendorIn your profile
  • Licence model and quantitiesnamed-user, device or subscription terms as in the noticeNeeds a look
  • Data location and GDPREU hosting and a data processing agreement for cloud servicesNeeds a look
  • Vendor support and updatessupport level and update rights for the contract periodExpires before the deadline

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

  • Price30%

    The price is weighted at 30%. The final evaluation scheme will be announced in stage 2 of the procedure.

  • Quality70%

    The quality is weighted at 70%. The final evaluation scheme will be announced in stage 2 of the procedure.

Buyer

civillent GmbH

Address
Carl-Zeiss-Str. 15, 72770 Reutlingen, Germany
Region (NUTS)
DE141
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

EU VAT
DE146488580
Registration no. in the notice
HRB352440 (AG Stuttgart)

What this buyer bought before

104 IT contract award notices 2019–2026, €21.9m in total.

  • Automai Synthetic Performance Monitoring

    Winner: amasol GmbH · 1 bid

    value not disclosed

    27 Oct 2026

  • Kopplung Rechenzentrum

    Winner: NetCom BW GmbH · 1 bid

    value left out (implausible in the notice)

    9 Sept 2026

  • Nextcloud-Lizenzen

    Winner: Nextcloud GmbH

    value not disclosed

    24 Aug 2026

  • Software SAP single sign on Secure Login

    Winner: SAP Deutschland SE & Co. KG

    value not disclosed

    30 Jul 2026

  • 1247 RV IT-Infrastrukturprodukte

    Winner: ACP +5 more contractors · 6 bids

    value not disclosed

    28 Jul 2026

  • Instandhaltung Kuvertiermaschine Böwe

    Winner: BÖWE SYSTEC GmbH

    value left out (implausible in the notice)

    29 Jun 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

Questions & answers

What is the deadline for offers in "RV software cemetery management"?

Offers are due by 17 Nov 2026, 10:00 CET. The deadline for offers was changed once: from 6 Nov 2026, 10:00 CET to 17 Nov 2026, 10:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

civillent GmbH (Reutlingen, Germany).

Where and how do I submit an offer?

Offers are submitted electronically on https://vergabeportal-bw.de/Satellite/notice/CXRAYDBYM52.

How are offers scored?

Price 30%, Quality 70%.

Which procedure is used?

Negotiated with call.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 6 Nov 2026, 04:23 CET.