System implementationTED

Current Research Information System 2026

Technische Universiteit DelftDelft, NetherlandsNotice 763393-2026 · Reference number: 11574

At a glance

Technische Universiteit Delft (Delft, Netherlands) is tendering: Current Research Information System 2026. Offers are due 24 Nov 2026, 12:00 CET. Estimated value €600,000, 36-month contract, 2 lots.

Official noticeTender documents

Already a customer? Open it in the app

Key facts

Deadline
€600,000
Estimated value
36 months
Duration
Open procedure
Procedure
3 Nov 2026
Published
763393-2026
Notice number
11574
Reference number
IT services: consulting, software development, Internet and support (72000000)
Main CPV
NL362
Place of performance (NUTS)
2
Lots
not allowed
Variant offers
English
Language of offers

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for questions

  3. Deadline for offers

  4. Opening of offers

  5. Planned start of the contract

  6. Planned end of the contract

What the buyer wants

The current procurement process aims to identify a future-proof CRIS solution that aligns with TU Delft’s evolving needs, including enhanced interoperability, improved metadata quality, and support for a wider range of research outputs. The system must facilitate the management of high-quality data related to research information, robust data integration with other sources, reporting tools, while ensuring compliance with national and international standards.

TU Delft wants to continue to build a high-quality collection of academic (research) outputs that is indicative of the TU Delft academic vision, goals and ambitions over the course of time. The CRIS is the system in which this collection is managed and distributed to other sources, and it serves as a reliable single resource for current and previous TU Delft outputs. This enables the sharing of metadata within the broader infrastructure of TU Delft, as well as internal reporting, analysis and dissemination. The CRIS has a current population of approximately 3100 users

CPV codes

  • 72000000IT services: consulting, software development, Internet and supportmain

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Current Research Information System 2026

    Estimated value:
    €600,000
    Place (NUTS):
    NL362
    CPV:
    72000000 · IT services: consulting, software development, Internet and support

    The current procurement process aims to identify a future-proof CRIS solution that aligns with TU Delft’s evolving needs, including enhanced interoperability, improved metadata quality, and support for a wider range of research outputs. The system must facilitate the management of high-quality data related to research information, robust data integration with other sources, reporting tools, while ensuring compliance with national and international standards. TU Delft wants to continue to build a high-quality collection of academic (research) outputs that is indicative of the TU Delft academic vision, goals and ambitions over the course of time. The CRIS is the system in which this collection is managed and distributed to other sources, and it serves as a reliable single resource for current and previous TU Delft outputs. This enables the sharing of metadata within the broader infrastructure of TU Delft, as well as internal reporting, analysis and dissemination. The CRIS has a current population of approximately 3100 users

  2. Lot 2

    Estimated value:
    €600,000

    The current procurement process aims to identify a future-proof CRIS solution that aligns with TU Delft’s evolving needs, including enhanced interoperability, improved metadata quality, and support for a wider range of research outputs. The system must facilitate the management of high-quality data related to research information, robust data integration with other sources, reporting tools, while ensuring compliance with national and international standards. TU Delft wants to continue to build a high-quality collection of academic (research) outputs that is indicative of the TU Delft academic vision, goals and ambitions over the course of time. The CRIS is the system in which this collection is managed and distributed to other sources, and it serves as a reliable single resource for current and previous TU Delft outputs. This enables the sharing of metadata within the broader infrastructure of TU Delft, as well as internal reporting, analysis and dissemination. The CRIS has a current population of approximately 3100 users

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.

Options, renewals, framework

  • Options: foreseen
  • Renewals: up to 5 times

The contracting authority has the right, but explicitly not the obligation to extend this Agreement.

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.

5 met · 0 expiring · 0 missing · 5 to check

This tender's facts

  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Quality Criterion 1: Functionalities — 45 ptsevidence ready for this award criterionIn your profile
  • Quality criterion 2: Implementation — 25 ptsevidence ready for this award criterionNeeds a look
  • Price — 15 ptsyour price against past winning bidsNeeds a look
  • Who wins at this buyerrecently: Visma Circle B.V., Infinite Simulation Systems B.V. — 6 different winners in the last 6 awardsNeeds a look

Typical for: System implementation

  • Implementation partner statuscertified for the platform being implementedNeeds a look
  • Comparable implementationsreferences of similar scope and valueIn your profile
  • Implementation teamproject manager and certified consultantsIn your profile
  • Data migration and integrationsexperience with the buyer's current systemsIn your profile
  • Training and documentationuser and administrator training in the buyer's languageIn your profile

Registers — checked automatically

  • KVK Handelsregistercompany active, signatories matchVerified
  • UBO registerfiling matches the shareholdersVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Quality Criterion 1: Functionalities45%

    TU Delft wishes to assess a Functionality Plan for the proposed solution. This plan should be based on the intended situation as described in Paragraph 2.4 and the user stories in the Appendix 2.

  • Quality criterion 2: Implementation25%

    An implementation Plan is requested, as TU Delft wants to understand how the Tenderer will implement the selected CRIS system, including migration from its current system.

  • Quality criterion 3: Innovation15%

    TU Delft is seeking a supplier who views focuses not only on implementation but can remain a partner during the lifetime of the contract, with regular new innovative functionalities that add value. Innovation can also mean suggesting new ways of working for TU Delft based on best practises, including improving on the implementation of existing processes to get the most value out of the CRIS.

  • Price component 1: Annual license fee15%

    TU Delft wishes from the Tenderer an annual license fee per user per academic year, based on the current population of approximately 3100 users over the intended contract period including renewals.

  • Price component 2: Implementation and migration0%

    TU Delft requires one fixed price for implementation and migration costs from the Tenderer that meets its response to Quality Criterion 2: Implementation within the timeline.

  • Price component 3: Portal functionality0%

    As per Paragraph 2.6. TU Delft wishes from Tenderer a separate price for the Portal functionality.

Buyer

Technische Universiteit Delft

Address
Stevinweg 1, 2628CN Delft, Netherlands
Region (NUTS)
NL362
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

LEI
724500PK7BMERM5D9V82
Registration no. in the notice
102183628

What this buyer bought before

53 IT contract award notices 2020–2026, €96.7m in total.

  • Legal matters systeem

    Winner: Visma Circle B.V.

    €1m

    5 Jan 2026

  • Multiphysics Engineering Simulatiesoftware

    Winner: Infinite Simulation Systems B.V.

    value not disclosed

    5 Nov 2025

  • Nieuw Financieel Systeem

    Winner: Oracle Nederland B.V.

    €11m

    1 Oct 2025

  • Klant Contact Systeem ESA-X

    Winner: SERA Business Design B.V.

    value not disclosed

    29 Sept 2025

  • Lockdown browser

    Winner: Schoolyear B.V.

    €39,500

    11 Apr 2025

  • Learning Management System

    Winner: D2L Europe Ltd

    €4.3m

    14 Jan 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

www.tenderned.nl
Platform
yes
Electronic submission
no
Electronic auction
Go to the platformOfficial notice

Questions & answers

What is the deadline for offers in "Current Research Information System 2026"?

Offers are due by 24 Nov 2026, 12:00 CET.

What is the estimated value?

The estimated value published in the notice is €600,000.

Who is the buyer?

Technische Universiteit Delft (Delft, Netherlands); LEI 724500PK7BMERM5D9V82.

Where and how do I submit an offer?

Offers are submitted electronically on www.tenderned.nl.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

Quality Criterion 1: Functionalities 45%, Quality criterion 2: Implementation 25%, Quality criterion 3: Innovation 15%, Price component 1: Annual license fee 15%, Price component 2: Implementation and migration 0%, Price component 3: Portal functionality 0%.

Which procedure is used?

Open procedure.

Win it with SalesDots

Read the documents for you

SalesDots fetches the tender documents (or takes your upload when a platform does not allow it) and answers the two questions that matter first: what the buyer wants built, and what you must prove to take part, each with the exact quote and page.

Analyse documents

Match it with your profile

Every certificate, reference and role is checked against your company: green when you have it, amber when it expires before the deadline, grey when it needs a look.

Check my fit

Prepare your response

Turn the conditions into a bid checklist with owners and due dates, draft the questions to the buyer and keep the team on one plan.

Start a response

Never miss a change

Track the deadline, amendments and answers to clarification questions, and get similar tenders and re-tenders before they are published.

Track this tender

Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 5 Nov 2026, 08:28 CET.