Delivery of notebooks, docking stations and peripherals

GENERAL NOTE: Insofar as only self-declarations are required, the customer reserves the right to request corresponding certificates or proof from the bidders in order to remedy any doubts. Copies of evidence shall be accepted provided that they do not give rise to doubts as to conformity with the original. Please be sure to submit the evidence and explanations in the order indicated here! If the required explanations or proofs are incomplete or insufficient, the tenderer may be excluded from the further procedure!

A tenderer cannot trust that the client will give the opportunity to supplement or complete, but he reserves the right to do so. If the bidder is aware of the suitability of other companies (in the context of a bidding community or with regard to Subcontractors), the respective declarations and proofs (especially self-declarations and references) are to be conducted by this or these companies.

In addition, when invited by the contracting authority/entity before the award of the contract, the tenderer/group shall submit a declaration of commitment from the subcontractor(s) concerned.

Furthermore, the contracting authority/entity reserves the right to obtain, even from companies which use subcontractors but do not relate to subcontractors as proof of performance and expertise, the corresponding proof of reliability, expertise and performance of subcontractors and, where applicable, a declaration of commitment before awarding the contract. The required evidence shall be provided separately by the tenderer or members of the tendering group.

All evidence shall be submitted together with the tender; missing evidence may be requested by the contracting authority/entity. Foreign applicants shall provide equivalent evidence from their competent authority/institution in their home country. In addition, these are to be translated into German. Upload all required evidence with the offer via procurement marketplace.

If participation as a grouping is intended, the grouping must make a declaration in its tender, in which all members of the grouping and the representative legally authorised for the implementation of the contract are nominated (proprietary declaration form). In addition, it must be stated that all members of the bidding community are jointly and severally liable to the client (formless letter signed by the representatives of all members of the bidding community (formal self-declaration, if applicable).

If a tenderer wants to use subcontractors for services and also wants to invoke the suitability of a subcontractor (eligibility loan), the self-declaration form is subcontractor or subcontractor. Eligibility loan to use. In addition, the specific proof of subcontractor’s suitability as required by this notice shall be provided.

List of major services provided in the last three years (2023-2026). “List” is understood to mean a designation of at least two services provided. Bidders are classified as suitable in principle if they can prove on the basis of the list to be created that current experience is available in the provision of comparable complex services (delivery of notebooks and/or IT peripherals to commercial or public contracting authorities). (Self-declaration form)

Declaration on the total turnover in the last 3 financial years (fiscal years 2023, 2024, 2025) and on the turnover for the area of the tendered tasks for the abovementioned financial years. (proprietary declaration form).

Self-declaration that the applicant will immediately conclude a company liability insurance with a minimum cover amount of EUR 1,000,000 per claim for personal injury and EUR 1,000,000 per claim for property damage or in the case of an order. (Self-declaration form)

Self-declaration that the company is a member of a professional association (form - self-declaration) (Companies that are not based in the Federal Republic of Germany submit a confirmation from the insurer responsible for them.)

Declaration on the turnover of the advertised tasks in the last 3 financial years (fiscal years 2023, 2024, 2025) and on the turnover of the advertised tasks for the abovementioned financial years. (proprietary declaration form).