Dynamic procurement system for ICT equipment and supplies
At a glance
Sansia Oy (Kuopio, Finland) is tendering: Dynamic procurement system for ICT equipment and supplies. Offers are due 31 Oct 2036, 15:00 CET. Estimated value €75m, 119-month contract, 2 lots.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Original deadline:
30 Oct 2026, 15:00 CET - Deadline
- €75m
- Estimated value
- 119 months
- Duration
- Restricted procedure
- Procedure
- 6 Oct 2026
- Published
- 687656-2026
- Notice number
- 609523
- Reference number
- Computer equipment and supplies (30200000)
- Main CPV
- FIN
- Place of performance (NUTS)
- 2
- Lots
- Finnish
- Language of offers
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 30 Oct 2026, 15:00 CET to 31 Oct 2036, 15:00 CET. The newest notice applies.
Planned start of the contract
Notice published
Deadline for questions
Original deadline
Planned end of the contract
Deadline for offers
What the buyer wants
The object of this dynamic purchasing system consists of the Products required by the Clients, comprising ICT equipment and accessories, as well as the Services related to the Products.
The procurement covers the following product categories: Basic workstations High-performance workstations Basic monitors Diagnostic monitors Standalone displays Laptops Printers (black & white + color) Multifunction devices (black & white + color) Label, patient wristband, and card printers Printing materials and supplies, including for existing printing equipment Clinical/care area workstations, high-performance workstations, panel PCs and battery-powered panel PCs, monitors, and equipment carts Equipment carts and stands iOS and Android tablet computers PDA devices Barcode scanners Ruggedized devices: laptops, PDA devices, tablets, printers Telecommunications network devices: local area network (LAN and WLAN) devices, wide area network (WAN) devices, data center network devices, and information security devices Local (On-Premises) servers and storage solutions: For example: Shared server computers, site-specific small servers, servers related to information security and monitoring, high-performance servers for specialized use For example: Devices for centralized data storage, storage included in servers, backup devices Peripheral devices For example: mice, keyboards and other controllers, docks, smart card readers, external drives and hard drives, headphones and speakers, webcams.
Accessories For example: cables, supplementary power supplies, adapters, monitor arms and stands, privacy and security screen filters, as well as protective sleeves and bags for computers, computer storage and charging solutions.
Other products inherently related to telecommunications equipment (such as licenses related to the use of equipment, accessories, other equipment procured in connection with telecommunications network equipment, such as emergency power supply devices and software/software licenses) Other products inherently related to servers and storage solutions (such as licenses related to the use of equipment, accessories, other equipment procured in connection with the equipment, such as emergency power supply devices and software/software licenses) In addition, the Clients may procure other corresponding ICT equipment and accessories.
Services: The subject of the procurement includes the following Services related to the Products and their installation and operational readiness, as well as additional services related to the Products, such as delivery, maintenance, installation, expert, and consulting services.
Notwithstanding the above, the pick-up service for old equipment, intermediate storage service for used equipment, recycling service, secure disposal service, and expert services may also be procured for equipment acquired under another contract. Examples of Services related to the Products: Online store (ordering portal). Online store for ordering Products and Services. Buffer stock service for storing agreed Products for the Client's needs.
Pre-installation service for Products, for example, for installing the operating system and software onto the procured Product. Unpacking service, where the Supplier unpacks the device from any packaging and places the device at the final installation location or another location specified by the Client.
Installation service, where the Supplier unpacks the Products from any packaging, installs them at the location agreed with the Client, connects the equipment to the power and telecommunications networks, and tests and verifies the functionality of the equipment. Old equipment pick-up service, where the Supplier collects the decommissioned device from the Client and is responsible for recycling the device.
Recycling service, where the Supplier is responsible for recycling the device at a centralized point to which the Client delivers the decommissioned Product. Secure disposal service, where the Supplier d…
CPV codes
- 30200000Computer equipment and suppliesmain
- 30212000Minicomputer hardware
- 30213000Personal computers
- 30214000Workstations
- 30215000Microcomputer hardware
- 30230000Computer-related equipment
- 30231000Computer screens and consoles
- 30233000Media storage and reader devices
- 30233100Computer storage units
- 30237000Parts, accessories and supplies for computers
- 32500000Telecommunications equipment and supplies
- 48420000Facilities management software package and software package suite
- 48620000Operating systems
- 48800000Information systems and servers
- 48820000Servers
- 50312000Maintenance and repair of computer equipment
- 50312300Maintenance and repair of data network equipment
- 50312600Maintenance and repair of information technology equipment
- 72000000IT services: consulting, software development, Internet and support
- 72500000Computer-related services
- 72610000Computer support services
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Dynamic procurement system for ICT equipment and supplies
- Estimated value:
- €75m
- CPV:
- 30200000 · Computer equipment and supplies
The object of this dynamic purchasing system consists of the Products required by the Clients, comprising ICT equipment and accessories, as well as the Services related to the Products. The procurement covers the following product categories: Basic workstations High-performance workstations Basic monitors Diagnostic monitors Standalone displays Laptops Printers (black & white + color) Multifunction devices (black & white + color) Label, patient wristband, and card printers Printing materials and supplies, including for existing printing equipment Clinical/care area workstations, high-performance workstations, panel PCs and battery-powered panel PCs, monitors, and equipment carts Equipment carts and stands iOS and Android tablet computers PDA devices Barcode scanners Ruggedized devices: laptops, PDA devices, tablets, printers Telecommunications network devices: local area network (LAN and WLAN) devices, wide area network (WAN) devices, data center network devices, and information security devices Local (On-Premises) servers and storage solutions: For example: Shared server computers, site-specific small servers, servers related to information security and monitoring, high-performance servers for specialized use For example: Devices for centralized data storage, storage included in servers, backup devices Peripheral devices For example: mice, keyboards and other controllers, docks, smart card readers, external drives and hard drives, headphones and speakers, webcams. Accessories For example: cables, supplementary power supplies, adapters, monitor arms and stands, privacy and security screen filters, as well as protective sleeves and bags for computers, computer storage and charging solutions. Other products inherently related to telecommunications equipment (such as licenses related to the use of equipment, accessories, other equipment procured in connection with telecommunications network equipment, such as emergency power supply devices and software/software licenses) Other products inherently related to servers and storage solutions (such as licenses related to the use of equipment, accessories, other equipment procured in connection with the equipment, such as emergency power supply devices and software/software licenses) In addition, the Clients may procure other corresponding ICT equipment and accessories. Services: The subject of the procurement includes the following Services related to the Products and their installation and operational readiness, as well as additional services related to the Products, such as delivery, maintenance, installation, expert, and consulting services. Notwithstanding the above, the pick-up service for old equipment, intermediate storage service for used equipment, recycling service, secure disposal service, and expert services may also be procured for equipment acquired under another contract. Examples of Services related to the Products: Online store (ordering portal). Online store for ordering Products and Services. Buffer stock service for storing agreed Products for the Client's needs. Pre-installation service for Products, for example, for installing the operating system and software onto the procured Product. Unpacking service, where the Supplier unpacks the device from any packaging and places the device at the final installation location or another location specified by the Client. Installation service, where the Supplier unpacks the Products from any packaging, installs them at the location agreed with the Client, connects the equipment to the power and telecommunications networks, and tests and verifies the functionality of the equipment. Old equipment pick-up service, where the Supplier collects the decommissioned device from the Client and is responsible for recycling the device. Recycling service, where the Supplier is responsible for recycling the device at a centralized point to which the Client delivers the decommissioned Product. Secure disposal service, where the Supplier d…
Lot 2
- Estimated value:
- €75m
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
8 met · 1 expiring · 2 missing · 2 to check
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- -
The notice does not publish weights — see the tender documents.
Buyer
Sansia Oy
- Address
- Puutarhakatu 6, 70300 Kuopio, Finland
- Website
- www.sansia.fi
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- 2364760-8
What this buyer bought before
31 IT contract award notices 2015–2026, €26.9m in total.
Verkkosivujen asiantuntija- ja ylläpitopalvelut, AEL-Amiedu Oy
Winner: Digitalist Experience Oy +2 more contractors · 5 bids
€600,000
18 Aug 2026
ICT -projektijohtamisen ja -asiantuntijapalvelut, AEL-Amiedu Oy
Winner: Fujitsu Finland Oy +2 more contractors · 3 bids
€500,000Framework agreement — maximum value
13 Aug 2026
ICT-palvelut, Niiralan Kulma Oy
Winner: Officepro Finland Oy · 5 bids
€315,000
20 Jul 2026
Työvuorosuunnittelu- ja työajanhallintajärjestelmä SaaS -palveluna, Pohjois-Karjalan hyvinvointialue
Winner: Visma Aquila Oy · 1 bid
€2.1m
7 May 2026
Tietoverkkopalvelut, Careeria Oy
Winner: Enfo Oy · 1 bid
€1.6m
23 Apr 2026
Kirjastojärjestelmä, Kuopion kaupunki
Winner: Axiell Finland Oy · 2 bids
€383,105
22 Apr 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- tarjouspalvelu.fi
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Dynamic procurement system for ICT equipment and supplies"?
Offers are due by 31 Oct 2036, 15:00 CET. The deadline for offers was changed once: from 30 Oct 2026, 15:00 CET to 31 Oct 2036, 15:00 CET. The newest notice applies.
What is the estimated value?
The estimated value published in the notice is €75m.
Who is the buyer?
Sansia Oy (Kuopio, Finland).
Where and how do I submit an offer?
Offers are submitted electronically on tarjouspalvelu.fi.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
-.
Which procedure is used?
Restricted procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 5 Nov 2026, 23:38 CET.