Microsoft Software licenses under an Enterprise Agreement (EA) contract

Stadt TroisdorfTroisdorf, GermanyNotice 629969-2026

At a glance

Stadt Troisdorf (Troisdorf, Germany) is tendering: Microsoft Software licenses under an Enterprise Agreement (EA) contract. Offers are due 12 Oct 2026, 09:00 CEST. Bidders must show, among other things: certificates, references, key people, minimum turnover, insurance.

12 Oct 2026, 09:00 CEST
Deadline
Open procedure
Procedure
Software package and information systems (48000000)
Main CPV
14 Sept 2026
Published

Translated from the official notice. The original text is the legally binding one.

What the buyer wants

The city of Troisdorf has signed an EA contract with a term of three years at the end of 2023, as well as an extension option granted by the manufacturer for another year for the use of Microsoft products. Since it is intended not to use the extension option, the contract ends on 31.12.2026. In the run-up to the tender, the existing Microsoft licenses and the IT infrastructure of the city of Troisdorf were reviewed and the existing and future needs identified. It is necessary to continue the existing Software Assurance services for the individual Microsoft products of the previous EA contract and also to purchase licenses with Software Assurance from the beginning of the term of the new contract.

Die Stadt Troisdorf (Bundesland Nordrhein-Westfalen) hat einen EA-Vertrag für die Beschaffung und Nutzung von Microsoft-Lizenzen abgeschlossen, der zum 31.12.2026 ausläuft. Um eine lückenlose Fortführung der SA für die lizensierten Produkte ab dem 01.01.2027 zu gewährleisten und zusätzliche Microsoft-Lizenzen erwerben zu können, ist der Abschluss einen neuen EA-Vertrages mit einem Microsoft-Handelspartner (LSP) erforderlich. Die Einzelaufträge im Rahmen des neuen EA werden von der Stadt Troisdorf für ihren eigenen Bedarf vergeben. Als Kommune ist die Stadt Troisdorf berechtigt, einem EA-Vertrag zu den Konditionen des BMI beizutreten.

Technologies named

  • Microsoft
What a bidder needs

Can you bid? Your readiness check

These are the conditions this notice asks bidders to prove. In SalesDots each one is checked against your company profile: certificates with their validity dates, delivered references and your people.

Example company profile
  • Certificates

    Company or personnel certificates named in the notice

    In your profile
  • References

    Similar contracts delivered before

    In your profile
  • Key people

    Named roles, CVs or minimum team

    Not in your profile yet
  • Minimum turnover

    Minimum annual turnover or financial standing

    In your profile
  • Insurance

    Professional or liability insurance

    Expires before the deadline

Detected automatically in the published notice. Always confirm against the tender documents.

Check it against my company
Show the notice text (8)

Documents to be submitted with the offer: - Information on registration in the professional register or information on non-commitment (see form self-declaration on eligibility). Documents to be submitted at the request of the contracting authority: - proof of registration in a professional or commercial register for the information/declaration in the self-declaration on suitability; - Business registration; - Business register extract; Proof of registration in the crafts role (craft card) or at the Chamber of Commerce and Industry.

Documents to be submitted with the offer: - Information on the turnover of the bidder in the last three financial years (see self-declaration on suitability) Documents that must also be submitted by the awarding authority: - Proof of the total turnover and, if applicable, Turnover in the field of activity of the subject-matter of the contract for the information in the self-declaration on suitability

The company must submit a tender: - indicate which parts of the contract the company may intend to subcontract; - for subcontracts: completed information Subcontracts Subcontract Submission, Form 533a EU; - for eligibility loan: completed declaration Eligibility loan, Form 534a EU. At the request of the contracting authority, the company must provide: - if applicable: completed proof subcontractor, Form 533b EU; - if applicable: completed declaration Eligibility loan liability, Form 534b EU; - if applicable. Declarations and proof of the suitability of third parties/subcontractors/subcontractors.

The company must submit with the submission of an offer: - Information about the partner authorization or current partnership confirmation from Microsoft or public proof of the entry on the Microsoft website on a printout or company certification valid at the time of the offer (see self-declaration on eligibility) At the request of the awarding authority, the company must provide: - proof of partner authorization or current partnership confirmation from Microsoft or public proof of the entry on the Microsoft website on a printout valid at the time of submission of the offer or the company certifications of the information / declaration in the self-declaration of eligibility

Documents to be submitted with the offer: - Declaration of professional or company liability insurance together with a binding declaration in the case of an order in case of insufficient coverage amounts to adjust this (see self-declaration on suitability). Documents to be submitted on request of the awarding authority: - current proof of company liability insurance for the information / declaration in the self-declaration on suitability.

The company must submit an offer: - Indication of the main services provided in the last 3 years with indication of the value, the period of service provision and the customer (see self-declaration on eligibility). At the request of the awarding authority, the company must provide: - proof of the reference projects for the information/declaration in the self-declaration on suitability and the reference list.

The company must provide with the submission of a tender: - indicate the average employees of the bidder, as well as the employees who are to be used in connection with the provision of services (see self-declaration on suitability); - Information on the Microsoft qualifications / training of consultants and specialists and the accessibility for Microsoft license consulting, support and order processing for the commissioned licenses and software assurances (see self-declaration on eligibility). At the request of the contracting authority, the undertaking must provide: - proof of the number of employees on average per year in the last three years together with the indication of the management to the declaration in the self-declaration of suitability; - Proof of the Microsoft qualifications / training of consultants and specialists and the accessibility for Microsoft license consulting, support and order processing for the commissioned licenses and software assurances on the information / declaration in the self-declaration of suitability.

The company must submit an offer: - Specify the use of a platform for license management of the Microsoft licenses (see Form 26008 self-declaration on eligibility). The company must provide at the request of the awarding authority: - Proof of the use of a platform for license management of the Microsoft licenses for the information / declaration in the self-declaration of suitability.

How offers are scored

  • best price

What this buyer bought before

Recent IT contracts awarded by the same buyer, from published award notices.

  • IT-Supportleistungen für Schulen der Stadt Troisdorf

    Winner: WMS Webmad Systemhaus GmbH

    18 Sept 2025

  • Kommunales Geoinformationssystem (GIS) für die Stadt Troisdorf

    Winner: IP SYSCON GmbH

    €376,090

  • Beschaffung Enterprise Agreement DataCore SAN Symphony

    Winner: AB-informatik GmbH

    €243,493

  • Germany-Troisdorf: IT services: consulting, software development, Internet and support

    Winner: DKSR GmbH

    €521,008

  • Germany-Troisdorf: Construction work

    Winner: WesterWald Hummrich GmbH & Co. KG

    €1.5m

Win it with SalesDots

Read the documents for you

SalesDots fetches the tender documents (or takes your upload when a platform does not allow it) and answers the two questions that matter first: what the buyer wants built, and what you must prove to take part, each with the exact quote and page.

Analyse documents

Match it with your profile

Every certificate, reference and role is checked against your company: green when you have it, amber when it expires before the deadline, grey when it needs a look.

Check my fit

Prepare your response

Turn the conditions into a bid checklist with owners and due dates, draft the questions to the buyer and keep the team on one plan.

Start a response

Never miss a change

Track the deadline, amendments and answers to clarification questions, and get similar tenders and re-tenders before they are published.

Track this tender

Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform.