PDMS - Patient Data Management System including Anesthesia Planning / Documentation System

Universitätsklinikum DüsseldorfDüsseldorf, GermanyNotice 729536-2026 · Reference number: 067/26

At a glance

Universitätsklinikum Düsseldorf (Düsseldorf, Germany) is tendering: PDMS - Patient Data Management System including Anesthesia Planning / Documentation System. Offers are due 20 Nov 2026, 11:30 CET. 60-month contract. Bidders must show, among other things: certificates, references, key people, minimum turnover, insurance.

Official noticeTender documents

Published on:TEDBekanntmachungsservice (DÖE)

Already a customer? Open it in the app

Translated from the official notice. The original text is the legally binding one.

Free · no account

Get tenders like this one by e-mail

Similar tenders (System implementation · Germany) once a week, only when there are new ones. No account.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Key facts

Deadline
not published
Estimated value
60 months
Duration
Negotiated with call
Procedure
21 Oct 2026
Published
729536-2026
Notice number
067/26
Reference number
Medical software package (48180000)
Main CPV
DEA11
Place of performance (NUTS)
not allowed
Variant offers
German
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for questions

  3. Deadline for offers

What the buyer wants

The client has set itself the goal of going into operation with a new, modern and future-oriented PDMS (patient data management system) and anesthesia planning / documentation system as a supplement to the already existing administrative hospital information system CGM Medico. The overall system is to form an integrative solution with the administrative hospital information system and the medical information system, which covers the following overarching tasks:

  • Medical / nursing documentation in the intensive area including examination and treatment areas as well as vital data / parameters
  • Completion of the patient's electronic patient file
  • Communication about all medical and administrative areas with patient reference (communication with core and subsystems such as laboratory etc.)
  • Patient and case-related performance recording / documentation
  • Integration of existing and future subsystems as well as medical devices Since a PDMS and an anesthesia planning / documentation system are currently available in the house, a 1:1 replacement of previous functions is required at the start date of real operation.

CPV codes

  • 48180000Medical software packagemain
  • 72260000Software-related services
  • 48000000Software package and information systems

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesCompany or personnel certificates named in the notice
  • ReferencesSimilar contracts delivered before
  • Key peopleNamed roles, CVs or minimum team
  • Minimum turnoverMinimum annual turnover or financial standing
  • InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (6)

- At least 1 realized or in confirmed implementation reference hospital in the years 2023 - 2026 with the PDMS software in production operation, which the applicant wants to offer, in facilities with an integration / HL7 or FHIR interface (minimum content from the point of view of the PDMS patient data in, findings/report data out, performance data / therapies out, ventilation times out, call CIS for performance requirements (or integrative with CIS)) to the hospital information system Medico or comparable hospital information system in Germany.

The software name and reference with address, contact person and telephone number shall be provided. - At least 3 realized or in confirmed implementation reference hospitals in Germany in the years 2023-2026 with the PDMS / anesthesia software in production operation, which the applicant wants to offer, in facilities > 800 beds; the software name and reference with address, contact person and telephone number shall be provided. - At least 1 reference installation in production operation in Germany in the years 2023 - 2026 with the product in Germany that the provider intends to offer; the software name and reference with address, contact person and telephone number shall be provided. In accordance with the attached eligibility criteria, an increased number of references met leads to a better evaluation.

Number of employees in the area of PDMS / anesthesia (development, support, sales, project management, etc.) in Germany >20, specifying the number. According to the attached participation criteria, an increased number of employees in this area leads to a better evaluation.

Sales in the PDMS segment in the years last 3 closed financial years 2023-2025 in million Euro in Germany at least EUR 2 million p.a. (with turnover in the respective year) According to the attached participation criteria, a higher turnover leads to a better evaluation.

- The offered PDMS / AN solution, which the provider intends to offer, is certified as a medical device - Uniform database for all areas of the PDMS / AN solution - Application software and support as well as project implementation incl. Documentation in German as well as support from Germany - self-declaration that companies have "application software and source codes" for making any necessary changes

Information on the undertaking, registered office, subject matter, legal form, year of birth; Proof of registration in the professional or commercial register of the registered office or domicile in accordance with the legislation of the Member State in which the offeror is established (extract from the commercial register or comparable)

Current proof of liability insurance or equivalent security i.e. at least the project price expected from the perspective of the provider or Declaration to close the contract

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.

14 met · 2 expiring · 2 missing · 2 to check

Conditions in this notice

  • Certificatescertificate in the profile, valid on the bid dateIn your profile
  • References3 matching references from the last 3 yearsIn your profile
  • Key people2 people in the team meet itIn your profile
  • Minimum turnoverturnover from financial statements above the thresholdIn your profile
  • Insuranceliability policy expires before the bid deadlineExpires before the deadline

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Company profile — matched to the requirements

  • ISO/IEC 27001company certificate, validIn your profile
  • ISO 9001company certificate — renew before you bidExpires before the deadline
  • ISO 22301add it or bring in a consortium partnerNot in your profile yet
  • Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
  • Solution architect — TOGAFno certified personNot in your profile yet
  • IT references, last 3 years3 public-sector implementationsIn your profile
  • Turnover, last 3 yearsfrom financial statementsIn your profile
  • Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
  • Security clearance (Poufne, NATO)to check in the teamNeeds a look

Free · no account

Get tenders like this one by e-mail

New tenders like this one (System implementation · Germany), once a week and only when there are new ones.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Free check · 10 seconds

Does your company fit this tender?

Enter your tax number. We compare your public contract history with this tender — no account needed.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Award criteria

The full criteria and their weights, as published in the notice.

  • Quality

    - Answering the individual questions in the LV - Product presentation, reference house visit

  • Price

    Gross offer price in euro.

The notice does not publish weights — see the tender documents.

Buyer

Universitätsklinikum Düsseldorf

Address
Moorenstr. 5, 40225 Düsseldorf, Germany
Region (NUTS)
DEA11

Register identifiers

EU VAT
DE119432190

What this buyer bought before

62 IT contract award notices 2020–2026, €13.8m in total.

  • Dienstleistung Infrastruktur Projektmanagement

    Winner: Plensys Kft. · 41 bids

    value not disclosed

    5 Oct 2026

  • Dienstleistung Infrastruktur RZ-Server

    Winner: Proact Deutschland GmbH · 6 bids

    value not disclosed

    30 Sept 2026

  • Dienstleistung Infrastruktur AD/ Mail/ PKI

    Winner: H&G Hansen & Gieraths EDV Vertriebsgesellschaft mbH · 14 bids

    value not disclosed

    30 Sept 2026

  • Forschungsdatenspeicher - Neubau CARDDIAB

    Winner: Concat AG · 6 bids

    value not disclosed

    26 Aug 2026

  • Dienstleistung Infrastruktur Netzwerk-Firewall

    Winner: SCALTEL GmbH & Co. KG · 13 bids

    value not disclosed

    9 Jul 2026

  • Software für Immobilien- und Gebäudemanagement

    Winner: Planon GmbH

    €1.2m

    1 Jun 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "PDMS - Patient Data Management System including Anesthesia Planning / Documentation System"?

Offers are due by 20 Nov 2026, 11:30 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Universitätsklinikum Düsseldorf (Düsseldorf, Germany).

Where and how do I submit an offer?

Offers are submitted electronically on www.evergabe.nrw.de.

How are offers scored?

quality, price.

Which procedure is used?

Negotiated with call.

Win it with SalesDots

Read the documents for you

SalesDots fetches the tender documents (or takes your upload when a platform does not allow it) and answers the two questions that matter first: what the buyer wants built, and what you must prove to take part, each with the exact quote and page.

Analyse documents

Match it with your profile

Every certificate, reference and role is checked against your company: green when you have it, amber when it expires before the deadline, grey when it needs a look.

Check my fit

Prepare your response

Turn the conditions into a bid checklist with owners and due dates, draft the questions to the buyer and keep the team on one plan.

Start a response

Never miss a change

Track the deadline, amendments and answers to clarification questions, and get similar tenders and re-tenders before they are published.

Track this tender

Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 21:23 CET.