Procurement of used Microsoft licenses

Universitätsklinikum Magdeburg A.ö.R.Magdeburg, GermanyNotice 716393-2026 · Reference number: 69/2026/EU/E15

At a glance

Universitätsklinikum Magdeburg A.ö.R. (Magdeburg, Germany) is tendering: Procurement of used Microsoft licenses. Offers are due 20 Nov 2026, 10:00 CET. Estimated value €550,000. Bidders must show, among other things: ISO 9001, references, key people, minimum turnover, insurance.

Official noticeTender documents

Published on:TEDBekanntmachungsservice (DÖE)

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Deadline
€550,000
Estimated value
Open procedure
Procedure
16 Oct 2026
Published
716393-2026
Notice number
69/2026/EU/E15
Reference number
IT software package (48517000)
Main CPV
DEE03
Place of performance (NUTS)
not allowed
Variant offers
German
Language of offers

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

  3. Opening of offers

  4. Offers binding until (computed)computed

    39 days from the deadline for offers, per the notice

What the buyer wants

The subject matter is the one-time delivery and legally valid transfer of used, permanent Microsoft volume license rights of use. Priority shall be given to verifiable origin, effective transfer of rights, durability and auditability. Only used licences shall be procured; Rental, subscription, cloud and new licenses are not allowed. The transfer must be legally permissible for the specific type of licence.

Microsoft Windows Server 2025 Remote Desktop Services Device CAL, used, permanent, including proven applicable downgrade rights amount 2,500 Stk Unit CAL Microsoft Windows Server Datacenter 2025, 16-Core license package, used, permanent, including proven applicable downgrade rights amount 94 Stk Unit Package Microsoft Windows Server Standard 2025, 16-Core license package, used, permanent, including proven applicable downgrade rights amount 7 Stk Unit Package The product names mentioned define the existing Microsoft system environment and required compatibility; the addition ‘or equivalent’ shall be examined by the awarding authority in accordance with the technical framework.

Core minimum licensing per physical server and any additional CAL requirements are not subject to a separate requirement validation of this LV. A comprehensive summary of the requirements can be found in the document B-03 Service description used Microsoft licenses. This shall form part of the procurement documents.

CPV codes

  • 48517000IT software packagemain

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesISO 9001
  • ReferencesSimilar contracts delivered before
  • Key peopleNamed roles, CVs or minimum team
  • Minimum turnoverMinimum annual turnover or financial standing
  • InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (1)

Suitability is met if:

  • the bidder has completed and signed the self-declaration on grounds for exclusion (Annex C-08) provided by Magdeburg University Hospital. This declaration must be submitted by both the main contractor and members of the candidate consortium!
  • the bidder has completed and signed the candidate declaration (Annex C-03) provided by Magdeburg University Hospital or alternatively provides proof of prequalification (entry in AVPQ). This declaration must be submitted by both the main contractor and members of the candidate consortium!
  • the bidder, if a candidate/bidding consortium has been formed, has completed and signed the annex for bidding consortia (Annex B-10) provided by Magdeburg University Hospital. This annex must be signed by each member of the candidate/bidding consortium. In addition, the completed annexes from No. C-01 to C-08 must be submitted signed and completed by each member of the candidate/bidding consortium.
  • the bidder has fully signed and submitted the self-declaration Annex C-04 on Russia sanctions.
  • the bidder provides a current copy (not older than 6 months) of an extract from the professional or trade register.
  • the bidder has fully completed and specified in Annex B-09 three references concerning the service described in the specifications, in the current and the past three years, stating the contract value where a comparable annual turnover (net) was generated, with the following minimum requirements:
    1. Name of the reference,
    2. Contact details of the contact person (name, telephone number, and email address),
    3. Contract was performed no more than 3 years prior to the publication of this notice. Pursuant to Section 47 VgV, the bidder may rely on the economic and financial as well as technical and professional capacities of other entities. The bidder shall prove by means of the commitment declaration that the resources necessary for the specific contract will actually be available to it.
  • the bidder provides proof of certification according to ISO 9001 "Quality Management System" or comparable certifications. Corresponding proof must be attached to the tender as an annex. Pursuant to Section 47 VgV, the bidder may rely on the economic and financial as well as technical and professional capacities of other entities. The bidder shall prove by means of the commitment declaration that the resources necessary for the specific contract will actually be available to it.
  • the bidder designates a qualified specialist consultant by name.
  • the bidder has submitted a total turnover of the company or corporate group in the area of activity covered by the contract in the last three completed financial years (at the time of this contract notice) for contracts in the EU, with the following minimum requirement:
  • at least EUR (total sum of the last three completed financial years). Pursuant to Section 47 VgV, the bidder may rely on the economic and financial as well as technical and professional capacities of other entities. The bidder shall prove by means of the commitment declaration that the resources necessary for the specific contract will actually be available to it.
  • the bidder has fully completed Annex C-02 of Magdeburg University Hospital and submitted appropriate proof of professional or business liability insurance or declared that in the event of an award, corresponding business liability insurance will be taken out within 7 calendar days.Documents according to checklist: A-01 Checklist for procurement documents A-03 Invitation to tender A-04 Terms and conditions of participation and application A-05 General terms of contract and payment UKMD A-06 Award criteria / evaluation matrix form A-07 Questions and answers form for the procurement procedure B-02 Suitability criteria B-03 Specifications / description of services B-05 Bidder's tender B-07 UKMD tender letter form B-08 Special terms and conditions of contract B-09 Self-declaration form on company and references B-10 Self…
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14 met · 1 expiring · 2 missing · 2 to check

Conditions in this notice

  • ISO 9001certificate in the profile, valid on the bid dateIn your profile
  • References3 matching references from the last 3 yearsIn your profile
  • Key people2 people in the team meet itIn your profile
  • Minimum turnoverturnover from financial statements above the thresholdIn your profile
  • Insuranceliability policy expires before the bid deadlineExpires before the deadline

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Company profile — matched to the requirements

  • ISO/IEC 27001company certificate, validIn your profile
  • ISO 22301add it or bring in a consortium partnerNot in your profile yet
  • Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
  • Solution architect — TOGAFno certified personNot in your profile yet
  • IT references, last 3 years3 public-sector implementationsIn your profile
  • Turnover, last 3 yearsfrom financial statementsIn your profile
  • Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
  • Security clearance (Poufne, NATO)to check in the teamNeeds a look

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Award criteria

The full criteria and their weights, as published in the notice.

  • Price

    100 %

The notice does not publish weights — see the tender documents.

Buyer

Universitätsklinikum Magdeburg A.ö.R.

Address
Leipziger Straße 44, 39120 Magdeburg, Germany
Region (NUTS)
DEE03
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

EU VAT
DE811640443
Registration no. in the notice
DE 811 640 443

What this buyer bought before

17 IT contract award notices 2020–2026, €10.7m in total.

  • Digitalisierungsprogramm: Relaunch www.med.ovgu.de der Website & Intranet

    Winner: Eleks GmbH · 2 bids

    value left out (implausible in the notice)

    25 Sept 2026

  • Digitalisierungsprogramm Los 1: Entwicklung eines Corporate Designs für analoge und digitale Medien

    Winner: Edenspiekermann GmbH · 3 bids

    value left out (implausible in the notice)

    28 Oct 2025

  • Etablierung eines Pathologie-Informationssystems (PIS)

    Winner: Co-Fox GmbH

    €186,592

    31 Mar 2025

  • Germany-Magdeburg: Servers

    Winner: Concat AG · 1 bid

    €6.7mFramework agreement — maximum value

    1 Nov 2023

  • Germany-Magdeburg: Industry specific software package

    Winner: SAP Deutschland SE & Co. KG · 1 bid

    €301,837

    23 Aug 2023

  • Germany-Magdeburg: Industry specific software package

    Winner: d.velop AG · 2 bids

    €369,700

    25 Jul 2023

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Procurement of used Microsoft licenses"?

Offers are due by 20 Nov 2026, 10:00 CET.

What is the estimated value?

The estimated value published in the notice is €550,000.

Who is the buyer?

Universitätsklinikum Magdeburg A.ö.R. (Magdeburg, Germany).

Where and how do I submit an offer?

Offers are submitted electronically on www.evergabe-online.de.

How are offers scored?

price.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 19:22 CET.