Deadline changedHardwareTEDPolski

Delivery of mobile printers, mobile terminals along with the application and the system for conductor settlements

POLREGIO S.A.Warszawa, PolandNotice 735351-2026 · Reference number: PBI.240.1628.2026

At a glance

POLREGIO S.A. (Warszawa, Poland) is tendering: Delivery of mobile printers, mobile terminals along with the application and the system for conductor settlements. Offers are due 29 Oct 2026, 12:00 CET. 3-month contract, 2 lots. Bidders must show, among other things: bid deposit.

Translated from the official notice. The original text is the legally binding one.

Key facts

Original deadline: 23 Sept 2026, 12:00 CEST
Deadline
not published
Estimated value
3 months
Duration
Open procedure
Procedure
23 Oct 2026
Published
735351-2026
Notice number
PBI.240.1628.2026
Reference number
Computer terminals (30231100)
Main CPV
POL
Place of performance (NUTS)
2
Lots
Polish
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed 5 times: from 23 Sept 2026, 12:00 CEST to 29 Oct 2026, 12:00 CET. The newest notice applies.

  1. Deadline changed (notice 647137-2026)

    23 Sept 2026, 12:00 CEST → 1 Oct 2026, 12:00 CEST

  2. Original deadline

  3. Deadline changed (notice 671317-2026)

    1 Oct 2026, 12:00 CEST → 13 Oct 2026, 12:00 CEST

  4. Deadline changed (notice 694728-2026)

    13 Oct 2026, 12:00 CEST → 14 Oct 2026, 12:00 CEST

  5. Deadline changed (notice 707303-2026)

    14 Oct 2026, 12:00 CEST → 19 Oct 2026, 12:00 CEST

  6. Deadline changed (notice 716204-2026)

    19 Oct 2026, 12:00 CEST → 26 Oct 2026, 12:00 CET

  7. Notice published

  8. Deadline for offers

  9. Offers binding until (computed)computed

    90 days from the deadline for offers, per the notice

What the buyer wants

  1. The subject of the Order is: Delivery of mobile printers, mobile terminals along with the application and conducting billing system.
  2. Detailed description of the subject matter of the contract is contained in Annex 1 to the WWZ and in the Model contract (Annex 4 to the WZ).

CPV codes

  • 30231100Computer terminalsmain
  • 42991230Ticket printers
  • 30237270Portable computer carrying cases
  • 30237200Computer accessories
  • 48421000Facilities management software package
  • 72212000Programming services of application software

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1

    Estimated value:
    not published

    1. The subject of the Order is: Delivery of mobile printers, mobile terminals along with the application and conducting billing system. 2. Detailed description of the subject matter of the contract is contained in Annex 1 to the WWZ and in the Model contract (Annex 4 to the WZ).

  2. Lot 2Delivery of mobile printers, mobile terminals along with the application and the system for conductor settlements

    Estimated value:
    not published
    CPV:
    30231100 · Computer terminals

    1. The subject of the Order is: Delivery of mobile printers, mobile terminals along with the application and conducting billing system. 2. Detailed description of the subject matter of the contract is contained in Annex 1 to the WWZ and in the Model contract (Annex 4 to the WZ).

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • Bid depositA deposit or guarantee with the offer

Detected automatically in the published notice. Always confirm against the tender documents.

Bid bond & performance security

What the notice says about securities

Zamawiający żąda od Wykonawców wniesienia wadium w wysokości 500 000,00 PLN, na zasadach określonych w Rozdziale XI SWZ.

Original language: Polish

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.

4 met · 0 expiring · 0 missing · 5 to check

This tender's facts

  • Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Priceyour price against past winning bidsNeeds a look
  • Printeroffer a model that meets every listed parameterNeeds a look
  • Who wins at this buyerrecently: Avista Sp. z o.o., Pojazdy Szynowe PESA Bydgoszcz Spółka Akcyjna — 6 different winners in the last 6 awardsNeeds a look

Typical for: Hardware

  • Manufacturer authorisationauthorised partner status for the brand you offerIn your profile
  • Warranty and servicemanufacturer warranty and on-site service for the required periodIn your profile
  • Delivery timestock and lead time confirmed by your distributorIn your profile
  • CE and energy declarationsconformity documents for the offered modelsIn your profile

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified
Check it against my company

Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Price

    Price with a weight of 70%. In the criterion, the total price of the tender will be assessed. The lowest price offer will receive the maximum number of points. Other offers will be assessed in accordance with the formula: Points kc = (Price min / Price x ) x 70 points where: Points kc - number of points in the ‘Price’ criterion for the ‘x’ bid Min price – lowest gross bid price among all tenders submitted Price x – gross bid price The scoring awarded shall be rounded to two decimal places.

  • Quality

    Visual parameters of terminal housing (O) with 10% weight. Points in this criterion shall be awarded according to the declared terminal colours in accordance with Chapter XII(1). Pos. 10 col. Parameters Pointed OPZ. Where: No use of the Ordering Party colours referred to in Chapter XII(1). Pos. 10 col. Parameters Pointed OPZ – 0 pt Application of the colours of the Ordering Party at the terminal – 10 pt (The Ordering Party will grant a scoring in this criterion on the basis of the "fulfills/does not fulfil) NOTE! The Contracting Authority shall require the Contractor to include information on this subject in point 11 of the ‘Offer’ Form. If no appropriate content is indicated in point 11 of the "Offer" Form, The contractor will be awarded 0 points in a given criterion.

  • Quality

    Structural protections of terminal housing (W) with 5% weight. Points in this criterion will be awarded according to the use of the terminal housing screw (i.e. other than “flat”, “crossing”, “star” or “torx”) in accordance with Chapter XII(1). Pos. 10 col. Parameters Pointed OPZ. Where: Applications of the standard screw fixing terminal housing referred to in Chapter XII(1). Pos. 10 col. Parameters Pointed OPZ – 0 pt Application of the custom screw fixing the terminal housing – 5 pt (The Contracting Authority will grant the scoring in this criterion on the basis of the "fulfills / fails) NOTE! The Contracting Authority shall require the Contractor to include information on this subject in point 11 of the ‘Offer’ Form. If no appropriate content is indicated in point 11 of the "Offer" Form, The contractor will be awarded 0 points in a given criterion.

  • Quality

    Functionality of the device management system (M) with 5% weight. The points in this criterion shall be awarded according to the use of the MDM to provide a tracking and identification mechanism for the use of the battery, to read the battery serial number, together with the presentation of the use of the A and B batteries assigned to the device, in accordance with Chapter XII(1). Pos. 15 col. Parameters Pointed OPZ. Where: No application of the abovementioned mechanism referred to in Chapter XII(1). Pos. 15 col. Parameters Scoring OPZ – 0 pt Application of the above-mentioned solution in MDM – 5 pt (The Contracting Authority will grant the scoring in this criterion on the basis of "fulfills/does not meet) NOTE! The Contracting Authority shall require the Contractor to include information on this subject in point 11 of the ‘Offer’ Form. If no appropriate content is indicated in point 11 of the "Offer" Form, The contractor will be awarded 0 points in a given criterion.

  • Quality

    Wireless terminal communication module (E) with 5% weight. Points in this criterion will be awarded depending on the ability to read payment cards through the screen (the antenna built into the terminal screen), the device must have an EMVC certificate in accordance with Chapter XII(1). Item 22 col. Parameters Scoring OPZ. Where: No payment cards are readable by a touchdown to the screen referred to in Chapter XII(1). Item 22 col. Parameters Pointed OPZ – 0 pt – 0 pt Application of the location in the terminal allowing the reading of payment cards through the screen – 5 pt (The Ordering Party will grant the scoring in this criterion on a "fulfills/does not fulfil) NOTE! The Contracting Authority shall require the Contractor to submit the evidence referred to in Chapter V(1) of the SWI and shall include information on this in point 11 of the ‘Offer’ Form.

  • Quality

    Ergonomic accessories terminal (P) weighing 5%. The points in this criterion shall be awarded depending on the use in the hand strap with adjustment and the position on the lynx fitted with a belt buckle, preventing the terminal from self-exiting, allowing the user to pull itself out of the belt by means of one hand, without requiring disassembly when loading the device at the docking station in accordance with Chapter XII(1). Pos. 24 col. Parameters Pointed OPZ. Where: No application of the strap attachment referred to in Chapter XII(1). Item 24 col. Parameters Pointed OPZ – 0 pt. Application of the strap strap not requiring disassembly during loading of the device at the docking station – 5 pt. (The Contracting Authority will grant a scoring in this criterion on the basis of ‘complys/does not meet) NOTE! The Contracting Authority shall require the Contractor to include information on this subject in point 11 of the ‘Offer’ Form. If no appropriate content is indicated in point 11 of the "Offer" Form, The contractor will be awarded 0 points in a given criterion.

The notice does not publish weights — see the tender documents.

Buyer

POLREGIO S.A.

Address
ul. Kolejowa 1, 01-217 Warszawa, Poland
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

NIP (tax id)
5262557278
REGON
01731971900000
KRS
0000929422
EU VAT
PL5262557278
Registration no. in the notice
526-25-57-278

What this buyer bought before

28 IT contract award notices 2021–2026, €32.5m in total.

  • Zakup usług informatycznych do oprogramowania do kas rrPOS i rPOSnetty Server oraz usług serwisowych dotyczących FSS

    Winner: Avista Sp. z o.o.

    value not disclosed

    22 Sept 2026

  • Zabudowa systemów ETCS i GSM-R

    Winner: Pojazdy Szynowe PESA Bydgoszcz Spółka Akcyjna · 1 bid

    PLN 27m

    16 Sept 2026

  • Dostawa, montaż i uruchomienie zintegrowanych systemów telematycznych oraz IT w pojazdach kolejowych serii EN81-005, EN81-006, EN81-007, EN81-008.

    Winner: ENTE Sp. z o.o. · 1 bid

    PLN 531,360

    8 Sept 2026

  • Doposażenie pojazdów w system GSM-R

    Winner: "PYRYLANDIA" SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ +1 more contractors · 2 bids

    PLN 4.1m

    18 Aug 2026

  • Utrzymanie i rozwój zintegrowanego systemu informatycznego Klasy ERP INFOR LN

    Winner: Axians IT Services Poland Sp. z o.o. · 1 bid

    PLN 2.2m

    22 Jul 2026

  • Zakup świadczenia usługi komunikacji i współpracy w czasie rzeczywistym

    Winner: FLY ON THE CLOUD SPÓŁKA Z OGRANICZONĄ ODPOWIEDZIALNOŚCIĄ · 2 bids

    PLN 5.3m

    20 Jul 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Delivery of mobile printers, mobile terminals along with the application and the system for conductor settlements"?

Offers are due by 29 Oct 2026, 12:00 CET. The deadline for offers was changed 5 times: from 23 Sept 2026, 12:00 CEST to 29 Oct 2026, 12:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

POLREGIO S.A. (Warszawa, Poland); NIP (tax id) 5262557278, REGON 01731971900000, KRS 0000929422.

Where and how do I submit an offer?

Offers are submitted electronically on polregio.eb2b.com.pl.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

price, quality, quality, quality, quality, quality.

Which procedure is used?

Open procedure.

Win it with SalesDots

Read the documents for you

SalesDots fetches the tender documents (or takes your upload when a platform does not allow it) and answers the two questions that matter first: what the buyer wants built, and what you must prove to take part, each with the exact quote and page.

Analyse documents

Match it with your profile

Every certificate, reference and role is checked against your company: green when you have it, amber when it expires before the deadline, grey when it needs a look.

Check my fit

Prepare your response

Turn the conditions into a bid checklist with owners and due dates, draft the questions to the buyer and keep the team on one plan.

Start a response

Never miss a change

Track the deadline, amendments and answers to clarification questions, and get similar tenders and re-tenders before they are published.

Track this tender

Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 04:23 CEST.