Fund management software

The subject of the procurement framework contract is the provision, introduction and configuration of a web-based, audit-proof and configurable software solution for the funding management of Netzwerk Universitätsmedizin GmbH (NUM). The solution is intended to digitally map the funding processes from application to examination, approval, contract creation, payment request and intermediate and proof of use. The NUM is in an organisational transition phase. Previous processes are partly linked to existing structures of the Charité, external project management processes, SharePoint or File storage, ExcelTables, PDF documents and easyOnline/XMLdata connected. In the future, the office will establish its own structures for processing, testing and documenting funding processes. The software must support both administrative processing and testing (currently Team Administration, Finance and Controlling) and technical processing and testing (currently Team Science Management). Depending on the process, the respective tests are carried out in parallel, sequentially or sequentially. Input masks, checklists, test notes, task lists and status logics must therefore be able to reproduce both test perspectives in a comprehensible manner. The software does not carry out the actual payment order, the bank execution or the direct retrieval at the Federal Treasury. However, it must provide the data required for the transfer of funds in a structured and system-independent manner. Since the financial software of the client is selected only after this award, the technical transfer must be possible at least via a documented, configurable exchange format. The specific target format and field occupation are coordinated in the introductory project after selection of the financial software. The actual retrieval of funds from the Federal Treasury and the bank execution take place outside the software. The provision of the search data package and the technical implementation of the coordinated data exchange are part of the scope of services. The subject of the call for tenders is an integrated specialist application for grant management, with which the administrative and professional testing, processing and decision-making processes can be fully digitally mapped. Document management is a central component of this specialist application and must ensure the process-related linking, structured storage, versioning, management and retrieval of documents. Thus, neither a pure document storage nor an isolated form system is sought, but a continuous funding management solution. If products, processes or manufacturers are mentioned in this specification, is this done exclusively to describe the required scope of services? equivalent solutions are permitted. Existing target systems of the contracting entity or those defined before publication shall be clearly identified in the procurement documents, including the required scope of integration.