IT solution development services, intangible assets, personal training within the project Sebeș and Lower Wine Connected for Future
At a glance
Municipiul Sebes (Sebes, Romania) is tendering: IT solution development services, intangible assets, personal training within the project Sebeș and Lower Wine Connected for Future. Offers are due 21 Oct 2026, 14:00 CEST. Estimated value RON 1.9m, 9-month contract, 2 lots. Bidders must show, among other things: certificates, references, minimum turnover.
- 21 Oct 2026, 14:00 CEST
- Deadline
- RON 1.9m
- Estimated value
- 9 months
- Duration
- Open procedure
- Procedure
- Custom software development services (72230000)
- Main CPV
- 22 Sept 2026
- Published
Translated from the official notice. The original text is the legally binding one.
What the buyer wants
The purpose of the procurement procedure is to design, develop, test and pilot a Virtual Assistant with Artificial Intelligence Application for Citizens and Administration (AVIACA) in Sebeș and Vintu de Jos to facilitate access to public services for citizens and companies of the two communities to introduce an Artificial Intelligence (AI) tool to facilitate interaction between users (citizens of the two partner localities) and services offered to them by the two partner mayors. Thus, the introduction of the Virtual Assistant aims at creating intuitive, easy-to-use interfaces by users, regardless of their digitisation level, of natural language-based conversational trees that allow users to ask direct questions while the Virtual Assistant, through its specific functions, indexes the information and provides users with relevant responses, relevant links or even submit forms to fill out in case online requests are made. All these functionalities are intended to increase the interest and adoption of electronic services by the citizens of the Municipality of Sebeș and Vintu de Jos, thus contributing directly to the indicator of the project / call number of users of new and optimised public digital services, products and processes.
Obiectul procedurii de achiziție îl constituie proiectarea, dezvoltarea, testarea și pilotarea unei aplicații de tip Asistent Virtual cu Inteligență Artificială pentru Cetățenii și Administrația(AVIACA) din Sebeș si Vințu de Jos pentru facilitarea accesului cetățenilor şi companiilor la serviciile publice ale celor 2 comunități. Detaliile privind achizitia se regasesc in Caietul de Sarcini. NOTA: Termene pentru depunerea/răspunsul la solicitările de clarificari/informatii suplimentare: A. In conformitate cu prevederile art.160 alin. (1) din Legea nr. 98/2016 cu modificările si completările ulterioare, termenul-limita pana la care orice operator economic interesat are dreptul de a solicita clarificări sau informații suplimentare in legătură cu documentația de atribuire este de 18 de zile inainte de data-limita de depunere a ofertelor; B. În conformitate cu prevederile art. 160 alin. (2) din Legea nr. 98/2016, cu modificările si completările ulterioare, autoritatea contractanta va răspunde în mod clar si complet tuturor solicitărilor de clarificari intr-o singura zi si anume a 11-a zi inainte de data-limita de depunere a ofertelor, printr-un răspuns consolidat, în măsura în care solicitările de clarificari sunt transmise în termenul precizat.
Lots (2)
Lot 1Default lot
RON 1.9m · 9 monthsThe purpose of the procurement procedure is to design, develop, test and pilot a Virtual Assistant with Artificial Intelligence Application for Citizens and Administration (AVIACA) in Sebeș and Vintu de Jos to facilitate access to public services for citizens and companies of the two communities to introduce an Artificial Intelligence (AI) tool to facilitate interaction between users (citizens of the two partner localities) and services offered to them by the two partner mayors. Thus, the introduction of the Virtual Assistant aims at creating intuitive, easy-to-use interfaces by users, regardless of their digitisation level, of natural language-based conversational trees that allow users to ask direct questions while the Virtual Assistant, through its specific functions, indexes the information and provides users with relevant responses, relevant links or even submit forms to fill out in case online requests are made. All these functionalities are intended to increase the interest and adoption of electronic services by the citizens of the Municipality of Sebeș and Vintu de Jos, thus contributing directly to the indicator of the project / call number of users of new and optimised public digital services, products and processes.
Lot 2
RON 1.9m · 9 months
Can you bid? Your readiness check
These are the conditions this notice asks bidders to prove. In SalesDots each one is checked against your company profile: certificates with their validity dates, delivered references and your people.
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Certificates
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References
Similar contracts delivered before
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Minimum turnover
Minimum annual turnover or financial standing
Detected automatically in the published notice. Always confirm against the tender documents.
Check it against my companyShow the notice text (4)
Economic operators submitting the offer must prove a form of registration in accordance with the law of the country of residence, submit documents from which to reiterate that the economic operator is legally constituted, that it is not in any of the situations of cancellation of the constitution and that it has the professional ability to perform the activities covered by the contract. The supporting documents suggesting the fulfilment of those assumed by the completion of the DUAE to be submitted, at the request of the contracting authority, only by the highest bidder in the intermediate ranking drawn up on completion of the evaluation of tenders shall be the following: 1. Romanian Legal / Physical Persons: Certificate of establishment issued by the Office of the Trade Register, original / certified copy / readable copy with the words "according to the original." The information contained in the certificate must be real / valid at the time of presentation of the certificate. The subject matter of the contract must have a correspondent in the CAEN code of the UNHCR / ORC Certificate. In the case of authorized individuals, the operating authorization or other equivalent documents shall result in their competence to perform the activities covered by this contract. In the case of economic operators participating jointly in the award procedure and / or in the case of subcontracting of parts of the contract, each member of the association and / or subcontractor must provide proof that for the part of the contract he performs has corresponding in the CAEN code of the finding certificate issued by ONRC / ORC. 2. Foreign legal / physical persons: equivalent documents issued in the country of residence of the economic operator, in original / certified copy / legible copy with the term "according to the original," accompanied by an authorized translation of them into Romanian. The subject matter of the contract must have a correspondent in the fields of activity entered in the documents submitted. The information contained in these documents must be real / valid on the date of their presentation. 3. In the case of an association, each associate shall be obliged to submit the documents required under this chapter for the part of the contract he performs.
The tenderer must prove an average of the overall turnover for the last 3 financial years, i.e. 2023, 2024, 2025 of at least 1,900,000 lei. Method of implementation: The DUAE will be supplemented by economic operators (joint bidders / tenderers / third party supporters) participating in the procurement / sectoral procedure with the information requested by the contracting authority / entity. The following supporting documents proving the fulfilment of the requirement shall be submitted only by the highest bidder in the ranking drawn up following the application of the award criterion: balance sheets or balance sheet extracts, financial audit reports or other documents issued by specialised bodies For a uniform assessment of how the requirement is met, the average annual currency / lei reported either by the NBR for each year shall be applied for the calculation of equivalence. Financial capacity can be proven by supporting a third party / third party Method of delivery: DUAE completed by the tenderer, which will include information on the existence of a third party support, including the measures envisaged by it to access the necessary resources at any time. With the submission of the DUAE will be presented the commitment of the supporting third party together with the documents attached to this commitment, transmitted to them by the supporting third party / third parties that will result in the actual way in which it will materialise its / their support, and the supporting documents proving those assumed in the commitment will only be submitted by the highest bidder in the intermediate ranking drawn up upon completion of the tender evaluation, at the request of the contracting authority. By firm commitment, the third party / third party confirms that they will support your tenderer in fulfilling the contractual obligations, either by specifying how it will actually intervene, in order to carry out those activities for which it has provided support, or by indicating the financial resources it will make available to the tenderer (describing how it will do so). According to the provisions of Article 182 of the Law no. 98 / 2016, by firm commitment, the third party / third parties will / will undertake to jointly respond with the tenderer for the performance of the public acquisition contract. The joint responsibility of the supporting third parties / third parties will be committed under the condition of his / her failure to fulfil the obligations under commitment. The contracting authority rejects the proposed supporting third party if it does not meet the qualification requirements regarding capacity or falls among the grounds for exclusion and asks the candidate / tenderer once - its replacement and the presentation of another third party, respecting the principle of equal treatment. At the request of the contracting authority, only the highest bidder after the application of the award criterion on admissible tenders shall submit supporting documents proving the fulfilment of the requirement regarding technical and professional capacity.
The bidders must demonstrate that they have carried out * over the last 3 years, at the level of up to 3 contracts (calculated by the closing date for the submission of tenders) of similar services of an aggregate value of at least 1,900,000 lei without VAT, The last 3 years relate to the deadline for the submission of tenders with the proper application of the ANAP Instruction No. 2 / 2017 (Article 13, paragraph 2). Where the contracting authority / entity is required, for whatever reason, to extend the deadline set for the submission of applications / tenders, the lower limit of the 3-year period shall be extended by the time period related to the gap, to be considered to be met the requirement for all operators who have submitted proof that the similar experience contract has been concluded within the new result period. *) Services carried out shall mean: - services partially received, provided that they could have been used by the Beneficiary as an independent result; - services received at the end of the provision; the end of the provision does not imply the expiry of the guarantee period. The term "similar services' will mean: design, development and testing services for computer applications / web platforms providing electronic services to citizens, or comparable software systems as type, complexity and outcome. To be completed DUAE. At DUAE level will be specified: the number and date of the contract / contracts invoked as similar experience, beneficiary and contact data, date and number of reception doc, the weight and / or activities for which he was responsible, and their value, without VAT. The supporting documents required in support of the requirement shall be submitted by the economic operator ranked first in the intermediate ranking only at the request of the contracting authority. The fulfilment of the requirement will be proven by the submission of documents / edifying certificates resulting from the provision of similar services whose cumulative value was at least 1,900,000 lei without VAT at the level of maximum 3 contracts, such as: - copies of relevant parts of the contracts they have fulfilled; - certificates of delivery-receipt; - recommendations; - minutes of receipt; - certificates of good performance; - certificates of record-keeping the probative documents will be issued or countersigned by the beneficiary and will contain information on the contracting parties, values (Lei without VAT), the detailed subject of the contract, the quality of the contract tenderer, the manner of performance of the contract and, if any, injury. The evidence will be presented in conjunction with the contracts mentioned in the list of main services provided. Foreign legal persons will present the documents in the form of an authorised translation presented in the signed copy for compliance with the original. Technical and / or professional capacity can be proven by supporting a / third party / third party Method of fulfilment: DUAE completed by the tenderer, which will include information on the existence of a third party support, including the measures envisaged by it to access the necessary resources at any time. With the submission of the DUAE will be presented the commitment of the supporting third party together with the documents attached to this commitment, transmitted to them by the supporting third party / third parties that will result in the actual way in which it will materialise its / their support, and the supporting documents proving those assumed in the commitment will only be submitted by the highest bidder in the intermediate ranking drawn up upon completion of the tender evaluation, at the request of the contracting authority.
Association If several economic operators participate jointly in the award procedure, the fulfilment of the criteria regarding technical and professional capacity is demonstrated by taking into account the resources of all members of the group. If more than one economic operator…
Tenders include information on subcontractors in the DUAE. If the tenderer uses the capabilities of the subcontractor / subcontractors to meet the criteria for technical and professional capacity, a separate DUAE form shall be submitted for each of those subcontractors, duly completed and signed by each of them with information that is relevant from the perspective of the capacities of the subcontractors on which the tenderer is based. With DUAE, the subcontracting agreement will be submitted, and the supporting documents proving those assumed in the agreement will be submitted only by the highest bidder in the intermediate ranking drawn up at the end of the tender evaluation, at the request of the contracting authority. If a qualification requirement is not met by the subcontractor, then it will submit DUAE only for the purpose of demonstrating non-classification in the grounds of exclusion. The economic operator ranked first after the application of the award criterion on admissible tenders shall provide proof of fulfilment of the qualification requirements by subcontractors by submitting their supporting documents at the request of the contracting authority. The contracting authority may reject the proposed subcontractor if it fails to fulfil the qualification requirements regarding capacity or falls among the grounds for exclusion and asks the candidate / tenderer once - his replacement and presentation of another subcontractor.
How offers are scored
- Punctajul se acorda astfel: a) Pentru cel mai scazut dintre preturi…30%
- 1. Ofertantul nu a înțeles pe deplin relația dintre obiectivele ce …10%
- 1. Toate activitățile principale mentionate in caietul de sarcini s…10%
- 1. Planul de management/gestiune a calității în cadrul Contractului…10%
- Îndeplinirea cerinței minime privind experiența profesională a expe…5%
- Quality5%
- Quality5%
- Quality5%
- Quality5%
- Quality5%
- Quality5%
- Quality5%
What this buyer bought before
Recent IT contracts awarded by the same buyer, from published award notices.
Romania-Sebeș: Software development services
Winner: S.C. Trencadis Corp S.R.L.
RON 1.6m
Achizitia de echipamente digitale în cadrul proiectului: „DOTAREA CU MOBILIER, MATERIALE DIDACTICE ȘI ECHIPAMENTE DIGITALE A UNITATILOR DE INVATAMANT DIN MUNIC…
Winner: INFOGRUP S.R.L.
RON 4.4m
Romania-Sebeș: Computer archiving services
Winner: Digital Archiving Solutions S.R.L.
RON 565,600
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform.