Services for the development and implementation of an integrated software platform for UAT Common Dobârlău

The economic operators participating in the procedure must be legally constituted, must not be in any situation of annulment and have the right to carry out activities corresponding to the part of the contract they will perform, according to Article 173 of Law No 98 / 2016 and to trade register law (Law No 265 / 2022). Method of implementation: Please fill in the DUAE, Part IV, Section A "Capacity to meet requirements', the entry in the business register, indicating the register, the registration number and the CAEN codes corresponding to the activities to be performed under the contract. The contracting authority shall not use the option" α - the overall indication for all selection criteria ', the completion of the DUAE shall not be accepted by simple reference YES / NO. The supporting documents shall be submitted, at the request of the Contracting Authority, only by the highest bidder after the application of the award criterion on admissible tenders, according to Article 196 of Law No 98 / 2016: a) Romanian legal entities: the finding certificate issued by the National Office of the Trade Register, resulting in the status of the economic operator, the persons representing him in relation to third parties and the authorised CAEN codes. The activities corresponding to the subject-matter of the contract must be among the authorised core or secondary CAEN codes according to the classification in force. The correspondence between CAEN Rev. 2 and CAEN Rev. 3 is accepted. The certificate may also be submitted in electronic form, issued through the online services of the ONRC and signed with extended electronic signature; b) foreign legal or natural persons: documents proving registration, attestation or professional membership of the competent authorities of the State of establishment, equivalent to those required by Romanian operators, resulting in the registration form, authorised activities and persons representing the entity in relation to third parties, accompanied by authorised translation into Romanian. The requirement applies to each member of the association, for the part of the contract they perform, to each subcontractor, for the part of the contract they perform, and to the supporting third parties who actually perform the activities of the contract. Each of them shall complete the relevant information in its own DUAE. The supporting documents must be valid and contain current information at the time of their submission.

Economic operators shall demonstrate an annual average turnover of at least 3,800,000 lei calculated as the arithmetic average of the overall turnover achieved in the last three available financial years, namely 2023, 2024 and 2025. Method of delivery: In addition, Part IV, Section B "Economic and financial capacity ', the heading" annual average turnover', with a separate indication of the turnover achieved in each of the financial years 2023, 2024 and 2025, the average result, the currency and, where applicable, the conversion rate used. The completion by the global indication in Section α shall not be accepted. If a third party's support is invoked, the tender shall be submitted with: - the separate DUAE of the supporting third party; - the firm commitment to economic and financial support; - the documents submitted by the third party resulting from the actual way in which it will provide support, documents which constitute annexes to the undertaking. The highest ranking bidder will present the financial statements, extracts from financial statements, balance sheets, audit reports or other equivalent documents resulting from turnover. In case of third party support, supporting documents relating to the supporting third party shall be submitted. The tenderer and the supporting third party shall be jointly liable for the performance of the contract under the terms of Article 184 of Law No 98 / 2016. In the case of an association, the average annual turnover requirement may be met by cumulation of the turnover of the members of the association. For each financial year, the members' turnover shall be cumulated and the annual average shall be calculated on the basis of cumulative values. The average annual rate communicated by the European Central Bank for the corresponding year shall be used to convert the values expressed in other currencies into lei. For coins for which the European Central Bank does not publish an annual average course, the annual average rate communicated by the National Bank of Romania will be used. For economic operators established after 1 January 2023, the annual average turnover shall be calculated for the financial years available from the date of establishment.

Economic operators shall demonstrate a current liquidity of at least 1,9 calculated on the basis of data for the financial year 2025, according to the formula: current assets / liabilities ≥ 1,9. Method of delivery: In the case of an association, the requirement shall be verified at association level by reporting the cumulative circulating assets of the members of the association to their cumulative current liabilities, according to the formula: Liquidity of the pool = total circulating assets of members / total current liabilities of members ≥ 1,9. The amount of current liabilities for the financial year 2025 and the resulting report shall be added to the DUAE, Part IV, Section B "Economic and financial capacity ', the heading for other economic or financial requirements, with an indication of the value of current assets, the value of current liabilities for the financial year 2025. The completion by the global indication in Section α shall not be accepted. If a third party's support is invoked, the tender shall be submitted with: - the separate DUAE of the supporting third party; - the firm commitment to economic and financial support; - the documents submitted by the third party resulting from the actual way in which it will provide support, documents which constitute annexes to the undertaking. The highest ranking bidder will present the balance sheet and financial statements for the financial year 2025, verification balances, extracts from the financial statements, audit reports or other equivalent documents that distinguish the value of current assets and liabilities. In the case of an association, the documents shall be submitted for each member whose data are used to calculate the indicator. In case of a third party's support, the supporting documents relating to the supporting third party, the firm commitment and the attached documents shall be presented, resulting in the practical and effective way in which the third party will make the necessary financial resources available to the tenderer. The tenderer and the supporting third party shall be jointly liable for the performance of the contract under the terms of Article 184 of Law No 98 / 2016. If current debts are zero, the ratio shall not be calculated by dividing it by zero; the situation shall be checked separately on the basis of financial documents. For operators who, for objective reasons, cannot submit the required reference documents, the legal arrangements for demonstrating by other appropriate documents shall apply without changing the level of capacity sought. Individual reports shall not be added to the association.

The tenderer must demonstrate that, over the last 3 years relative to the tender submission deadline, it has performed and successfully completed similar services with a cumulative value of at least RON 1,890,000, excluding VAT, across one contract or a maximum of two contracts. Means of fulfillment: Economic operators will complete the ESPD, Part IV, Section C 'Technical and professional ability', the entry regarding the provision of services of the specified type, indicating, for each contract invoked, the title and object of the contract, the beneficiary, the value of the services provided and accepted excluding VAT, the performance period, and the date of acceptance/reception. Completion via the global indication in Section α is not accepted. In the case of a consortium/joint venture, the requirement may be fulfilled cumulatively by the members of the consortium. In the event of relying on the support of a third party, the following shall be submitted with the tender: – a separate ESPD of the supporting third party; – the firm commitment regarding technical and professional support; – annex documents demonstrating the actual manner in which the third party will provide the invoked resources and experience. The supporting third party will actually perform the activities for which its experience is invoked, under the conditions provided by law. Similar services are understood as services whose object was the development and/or implementation, configuration, or integration of applications, platforms, or integrated IT systems intended for the digitization, automation, or management of operational, administrative, economic, or institutional processes. The presented contracts may include, without all activities being required cumulatively: – software analysis and design; – development or customization of software components; – configuration and parameterization of modules; – integration via API or other interoperability mechanisms; – data migration, import, or validation; – testing and acceptance; – training; – hosting, maintenance, and technical support. It is not required that the presented experience concern the same type of software, concern the same type of beneficiary, originate exclusively from public administration, simultaneously include front-office and back-office, include custom software development, or have a name or architecture identical to the object of this procurement. Successfully completed services are understood as services received and accepted by the beneficiary within the reference period. In the case of ongoing contracts, only the value of the services executed, received, and accepted up to the tender submission deadline will be taken into account. For the conversion into RON of values expressed in other currencies, the average annual exchange rate published by the European Central Bank for the year in which the respective services were received or accepted will be used. For currencies for which the European Central Bank does not publish an average annual exchange rate, the average annual exchange rate published by the National Bank of Romania will be used. If a contract includes services accepted in different years, the value of each accepted part is converted using the exchange rate corresponding to the respective year. The three-year period is calculated retroactively from the tender submission deadline. If the deadline is extended, the lower limit of the period is extended by the corresponding duration of the extension. The tenderer ranked first will present the list of the main similar services, showing at least the subject of the contract, the type of service provided, the activities performed, the beneficiary, the period, the value excluding VAT, the value actually performed by the economic operator, and the date and manner of reception and acceptance of the services. The list will be accompanied by performance certificates, acceptance reports, recommendations, handover-takeover certificates, rel…

The part of the contract that the economic operator may intend to subcontract In accordance with the provisions of Art. 55, para. (1) of Law No. 98/2016 on public procurement, as subsequently amended and supplemented, economic operators participating in the procedure are required to specify in their tender: a) the part/parts of the contract they intend to subcontract; and b) the identification data of the proposed subcontractors, if the latter are known at the time of submitting the tender or the request to participate. In accordance with the provisions of Art. 218, para. (2) of Law No. 98/2016 on public procurement, as subsequently amended and supplemented, subcontractors have the right to opt for direct payment by the contracting authority. This option will be exercised upon contract signing. Pursuant to the provisions of Art. 170 of Law No. 98/2016 on public procurement, as subsequently amended and supplemented, no subcontractor must be in a situation leading to exclusion from the award procedure, in accordance with the provisions of Art. 164, Art. 165, and Art. 167 of Law No. 98/2016 on public procurement, as subsequently amended and supplemented. Furthermore, subcontractors must not be in situations potentially generating conflicts of interest as provided under Art. 59 and Art. 60 of Law No. 98/2016 on public procurement, as subsequently amended and supplemented. For foreign legal entities, documents shall be submitted in the original language accompanied by a certified translation. Means of fulfillment: According to the provisions of Art. 193, para. (3) of Law No. 98/2016 on public procurement, as subsequently amended and supplemented, if the tenderer intends to subcontract a part/parts of the contract, the ESPD shall also include information regarding the part of the contract that may be subcontracted, and shall have the subcontracting agreement attached. Subcontractors on whose capacities the tenderer relies must, in turn, complete a separate ESPD, including all the information mentioned in Art. 193, para. (1), let. a), as well as that in para. (1), let. b) and c) of Law No. 98/2016 on public procurement, as subsequently amended and supplemented, which is relevant from the perspective of the capacities of the subcontractors on which the tenderer relies in the award procedure. Thus, subcontractors will also specify in the ESPD the information regarding the qualification criteria they meet, mentioning the number and date of the subcontracting contract/agreement for the part proposed for subcontracting. In the case of subcontractors on whose capacities the tenderer does not rely, the ESPD will contain only the information mentioned in Art. 193, para. (1), let. a), namely the ESPD will be submitted solely for the purpose of demonstrating that they do not fall into any of the exclusion situations mentioned in Art. 164, Art. 165, and Art. 167, as well as in Art. 59 and Art. 60 of Law No. 98/2016 on public procurement, as subsequently amended and supplemented. The economic operator ranked first following the application of the award criterion to the admissible tenders will provide proof of fulfilling the qualification criteria through subcontractors by submitting their supporting documents, upon request from the contracting authority. The contracting authority may reject the proposed subcontractor if it does not meet the qualification requirements regarding capacity or falls within the exclusion grounds, and will request the candidate only once to replace it and present another subcontractor. In accordance with Notification No. 256/2016, subcontracting agreements will be submitted together with the ESPD, as applicable. Failure to submit them together with the ESPD constitutes grounds for requesting clarifications for any formal inconsistencies in the information contained in the ESPD sections of both the tenderer and the subcontractor, this being necessary to ensure the proper conduct of the award procedure. Prior to signing…

Economic operators will demonstrate the implementation and maintenance of the following management systems for the activities relevant to the performance of the contract: a) quality management system according to SR EN ISO 9001, in the version in force, or equivalent; b) information security management system according to SR EN ISO / IEC 27001, in the version in force, or equivalent. The field of certification will cover activities relevant to the part of the contract performed by the economic operator, such as analysis, design, development, configuration, implementation or maintenance of software applications, integration of information systems, data migration, hosting, operation, technical support or other equivalent activities through their nature and complexity. Certificates shall be valid at the deadline for submission of tenders and shall be issued by independent certification bodies accredited for the relevant standard and field of certification of: a) RENAR; or b) the national accreditation body of another Member State of the European Union, under the terms of Regulation (EC) No 765 / 2008 and the principle of mutual recognition; or c) an accreditation body party to multilateral recognition agreements applicable to the field of certification, including EA MLA and / or the multilateral recognition agreement of Global Accreditation Cooperation Incorporated, as appropriate. Accreditations and marks previously issued under IAF MLA or ILAC MRA shall be accepted under the transitional recognition rules. Accreditation shall expressly cover the certification of management systems in accordance with the standard for which the certificate was issued. The identification of the certificate in an international verification database, including CertSearch, may be used as a means of verification, but shall not replace the analysis of the validity of the certificate, the certified area and the area for which the issuing body is accredited. The contracting authority shall not use the option "α - the overall indication for all selection criteria '. Economic operators will complement the DUAE, Part IV, Section D" Quality assurance systems and environmental management standards', distinct for each of the two required standards. For each certificate at least: a) the standard for which it was issued; b) the number and date of issue of the certificate; c) the name of the issuing certification body; d) the body which accredited the issuer; e) the field of certification; f) the period of validity; g) the electronic address at which the certificate can be verified and accreditation, if such information is publicly available. Where an equivalent certificate or other evidence of equivalent measures is invoked, the economic operator shall specify in the DUAE the nature of the proof, the issuer, the covered field and the reasons why it is considered equivalent to the required requirement. The supporting documents shall be requested, before the award of the contract, to the highest bidder after the application of the award criterion, under the terms of Law No 98 / 2016. The following shall be presented: a) certificates SR EN ISO 9001 and SR EN ISO / IEC 27001, resulting in compliance with the requirements at the closing date of submission of tenders; b) annexes of certificates, if the field of certification is detailed by separate documents; c) where the certificate has been renewed, the documents necessary to demonstrate the continuity of certification; d) information or documents necessary to verify the accreditation of the certification body for the relevant standard and domain; e) as appropriate, authorised translations in Romanian language of documents issued in another language under the conditions of the award documentation.

The accreditation verification shall be carried out by consulting the official register RENAR, the register of the competent accreditation body, the international databases applicable to accredited certification, and the…