Maintenance service to ensure the continuous operational readiness (continuous operation) of devices operating as part of the ITS system in Bydgoszcz in 2027

Zarząd Dróg Miejskich i Komunikacji Publicznej w BydgoszczyBydgoszcz , PolandNotice 788251-2026 · Reference number: NZ.2551.64.2026

At a glance

Zarząd Dróg Miejskich i Komunikacji Publicznej w Bydgoszczy (Bydgoszcz , Poland) is tendering: Maintenance service to ensure the continuous operational readiness (continuous operation) of devices operating as part of the ITS system in Bydgoszcz in 2027. Offers are due 11 Dec 2026, 10:00 CET. 12-month contract. Bidders must show, among other things: certificates, references, key people, bid deposit.

Official noticeTender documents

Already a customer? Open it in the app

Translated from the official notice. The original text is the legally binding one.

Free · no account

Get tenders like this one by e-mail

Similar tenders (Support & maintenance · Poland) once a week, only when there are new ones. No account.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Key facts

Deadline
not published
Estimated value
12 months
Duration
Open procedure
Procedure
12 Nov 2026
Published
788251-2026
Notice number
NZ.2551.64.2026
Reference number
Communications system maintenance services (50334400)
Main CPV
PL613
Place of performance (NUTS)
not allowed
Variant offers
Polish
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

  3. Opening of offers

  4. Offers binding until (computed)computed

    90 days from the deadline for offers, per the notice

What the buyer wants

For details of the subject matter of the contract see point 2.1 of this notice. In addition,

  1. The Contracting Authority, in accordance with Article 95(1) Pzp, requires the contractor or subcontractor to employ in the performance of the contract (for the entire duration of the contract) on employment contracts, persons directly performing services, i.e. workers performing work related to work specified in SWU, consisting, inter alia, in the installation and/or repair of equipment, or electrical installations - electromonters, driving and operation of a car basket lift - driver/operator.This requirement does not apply to persons verifying and modifying the programming part, nor to equipment and material suppliers. A detailed description of the Contracting Authority's requirements in this respect is provided in the proposed provisions of the Agreement, which constitute Annex No 1 to the WWZ.
  2. PARTICIPATION OF EXECUTIVES FROM THIRD COUNTRIES:
    1. Contractors shall not allow candidates who are established or established in countries other than the Member States of the European Union and other than those which are parties to the World Trade Organisation Agreement on Government Procurement or other international agreements guaranteeing reciprocity and equality of access to the public procurement market to which the European Union is party (so-called ‘third countries’). The offer submitted by a third-country contractor will be rejected pursuant to Article 226(1)(a) of the Pzp Act in conjunction with Article 11 of the Pzp Act
    2. The prohibition referred to in point 1 also applies to the prohibition:
    1. to apply for a contract together with contractors originating in those third countries (consortia);
    2. to rely on the capacity or situation of entities making available resources (Article 118(1) of the Pzp Act) originating in those third countries;
    3. to entrust part of the contract to subcontractors originating in those third countries and the presence of such entities as subcontractors providing works, services or supplies to Contractors. In the event of breach of the above prohibitions, the Contractor's offer will be rejected on the basis of the relevant provisions of the Pzp Act, and the Contracting Authority will not agree to the involvement of such subcontractors at the stage of implementation of the contract.
    4. Furthermore, the public procurement procedure shall exclude contractors (and subcontractors and third parties) to which restrictive (sanctional) measures laid down in national and Union law apply, in particular:
    1. pursuant to Article 7(1) of the Act of 13 April 2022 on specific measures to counter violence against Ukraine and to protect national security;
    2. pursuant to Article 5k of Council Regulation (EU) No 833/2014 of 31 July 2014 concerning restrictive measures in relation to Russia's actions destabilising the situation in Ukraine.
    3. The Contractor's offer, which is excluded on the basis of the sanctioning provisions referred to in point 3, shall be rejected under Article 226(1)(a) of the Public Procurement Law. In order to confirm the absence of grounds for exclusion in this respect, The Contractor shall submit with the offer an appropriate declaration (in the Offer Form or in a declaration not excluded).
  3. CERTIFICATION OF PUBLIC PROCEEDERS
    1. The Contractor may, instead of the relevant personal evidence required by the Contracting Authority in this proceeding, lodge a Certificate if it confirms the certification of circumstances required by the Contracting Authority in the absence of grounds for exclusion or fulfilment of conditions for participation in the proceedings.

Due to the lack of specified capacity levels for this subject matter of the contract (referred to in Chapter VI of the SWZ), The certificate will be assessed for its equivalence and compliance with the traditionally described conditions of participation in the proceedings and the grounds for exclusion.

  1. The filing or indication of the …

CPV codes

  • 50334400Communications system maintenance servicesmain
  • 72000000IT services: consulting, software development, Internet and support

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesCompany or personnel certificates named in the notice
  • ReferencesSimilar contracts delivered before
  • Key peopleNamed roles, CVs or minimum team
  • Bid depositA deposit or guarantee with the offer

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (3)

The Contractor shall comply with the conditions for participation in the proceedings relating to the economic or financial situation if he demonstrates that: 1) he holds funds or creditworthiness of not less than PLN 200 000,00 (two hundred thousand zlotys), Values given in documents proving that the condition is fulfilled in currencies other than PLN, The Contracting Authority shall convert on the average rate announced by the National Bank of Poland (Table A) on the day of publication of the notice of this contract in the Official Journal of the European Union, and if the course was not announced on that day, then according to the NBP average rate table last before that date announced.

Contractors jointly applying for a contract shall fulfil the conditions for participation in the procedure concerning the economic or financial situation together.

ENTITIES FOR THE PROVISION OF THE PARTICIPATION IN THE PROCEDURE (as requested by the Contracting Authority): In order to confirm that the economic or financial situation is met by the contractor, The Contracting Authority shall request the submission of: 1/ information from the bank or a cooperative credit and savings bank confirming the amount of funds held or the creditworthiness of the contractor (or the entity in which the contractor relies) within a period not earlier than 3 months prior to its submission, of not less than PLN 200 000,00 (in words: two hundred thousand zlotys);

If, for a legitimate reason, the contractor cannot submit the means of proof required by the Contracting Authority, the contractor shall submit other means of evidence to the other party, which are sufficient to demonstrate that the conditions described by the Contracting Authority for participation in the proceedings relating to the economic or financial situation are met.

The Contractor may lodge a Certificate instead of the relevant personal evidence. Detailed information in this respect is given in point VII.19.SCE. EXECUTIVES IN COMMON Contractors may jointly apply for a contract. The provisions on the economic operator shall apply mutatis mutandis to economic operators jointly applying for a contract.

The contractor shall comply with the conditions for participation in the proceedings relating to technical or professional capacity if he demonstrates that: (1) within the last 3 years before the deadline for the submission of tenders, he has duly performed or performs at least one service corresponding to the maintenance of the ITS (Intelligent Transport System) equipment installed within the administrative limits of the city, where the total number of equipment of any kind is at least 50, performed for the road manager for an uninterrupted period of at least 6 months, within one task.

Where a service provided (persistent) is identified, indicate the part of the service actually provided to confirm the fulfilment of the condition. The term ‘ITS’ means an information and communication system designed to provide services related to different modes of transport and traffic management, to better inform different users and to ensure safer, more coordinated and "smarter" use of transport networks.

One device operating within the ITS system is, for example, a camera, a VMS array, a meteo station, traffic measurement stations, etc. Contractors jointly applying for a contract shall comply with the condition that at least one of them has the experience referred to above, except that this requirement concerns an economic operator who directly performs the services for which those capacities are required.

ENTITIES FOR THE PROVISION OF THE PARTICIPATION IN THE PROCEDURE (as requested by the Contracting Authority): In order to confirm that the contractor complies with the conditions for participation in technical or professional capacity proceedings, The Contracting Authority shall require the submission of: 1/ a list of services carried out and, in the case of repeated or continuous services, also performed, within the last 3 years before the expiry of the time limit for the submission of tenders, and if the period of activity is shorter, within that period, with the indication of their subject matter, of the dates of performance and of the entities for which the services have been performed or are carried out, and the addition of evidence indicating whether those services have been performed or are duly carried out within the last 3 years, with the evidence referred to, the references or other documents drawn up by the entity for which the services have been carried out, and in the case of recurrent or continuous benefits, and if the contractor, for reasons beyond his control, is unable to obtain such documents, a declaration from the contractor;

in the case of the benefits of repeated or continuous continued references or other documents supporting their duly performed, they should be issued within the last 3 months (the Ordering Authority's List providing notice).

The Contractor may submit the Certificate referred to in Article 124(2) Pzp instead of the relevant personal evidence, details in this regard are set out in point VII.19 of the SWZ.

Where an economic operator relies on experience in the provision of services performed jointly with other economic operators, the list of services submitted must relate to the services in which that economic operator has directly participated, and in the case of recurrent or continuous benefits in which the performance is directly involved or participates. The Contractor may lodge a Certificate instead of the relevant personal evidence. Detailed information in this respect is given in point VII.19. EXECUTIVE EXECUTIVES IN COMMON

  1. Contractors may jointly apply for a contract. The provisions on the economic operator shall apply mutatis mutandis to economic operators jointly applying for a contract.
  2. In accordance with Article 117(2).

3 Pzp, with regard to the conditions for participation in procedures concerning education, professional qualifications or experience of the contractor jointly applying for the award of a contract, may rely on the capacity of those economic operators who perform th…

The Contractor shall comply with the conditions for participation in the procedure relating to technical or professional capacity if he demonstrates that: 2) he/she has persons who are responsible for the performance of the contract, guaranteeing the proper quality of the service, with the qualifications and professional experience necessary for the performance of the contract, not less than: 1/ electromonters: the required number of persons: minimum 2 (two), including: minimum 1 (one) person holding a valid D qualification certificate, minimum 2 (two) persons with a valid E qualification certificate, A valid D and E qualification certificate may be held by one person; minimum professional qualifications required: Powers to operate equipment, installations and networks required by the Act of 10 April 1997.

Energy law (according to the legal status in force at the date of initiation of the procedure) or equivalent rights which, in the current legal state, entitle to perform the same activities, i.e.:

  1. an important certificate of qualification D to carry out surveillance work,
  2. an important E qualification certificate for the following equipment, installations and networks, as listed in Annex 1 of the Regulation of the Minister of Climate and the Environment of 1 July 2022 on the detailed rules for the establishment of qualification by persons involved in the operation of equipment, installations and networks, in Group 1 – minimum: 2 – devices, installations and electrical networks with a voltage not higher than 1 kV;2/ person to verify and change the programme part: number of persons required: minimum 1 (one), minimum professional experience: 2 years of experience in the preparation of the software part of the light signalling controller including the experience in the optimization of the software part of traffic control, etc. for controllers held by the Contracting Party: AsterIT or AsterIT/S, based on real-time logic motion-dependent acomodation programs and cooperating with the overriding area system.Contractors jointly applying for a contract shall comply with the condition that at least one of them has at least one of the qualified persons and professional experience within the scope set out above, except that this requirement concerns the contractor who directly performs the services for which those capacities are required.ENTITIES FOR THE PROVISION OF THE PARTICIPATION IN THE PROCEDURE (as requested by the Contracting Authority): In order to confirm that the contractor complies with the conditions for participation in technical or professional capacity proceedings, The Contracting Authority shall request the submission of: a list of the persons referred to by the Contracting Authority for the performance of the public contract, in particular those responsible for the provision of services, together with information on their professional qualifications, the powers and experience necessary for the performance of the public contract, as well as the extent of their activities and information on the basis for the disposal of those persons (the Ordering Authority's model will forward with a request).The Contractor may lodge a Certificate instead of the relevant personal evidence. Detailed information in this respect is given in point VII.19. EXECUTIVE EXECUTIVES IN COMMON
    1. Contractors may jointly apply for a contract. The provisions on the economic operator shall apply mutatis mutandis to economic operators jointly applying for a contract.
    2. Pursuant to Article 117(3) Pzp, in relation to the conditions for participation in the procedure concerning education, professional qualifications or experience of the contractor jointly applying for the award of a contract, they may rely on the capacity of those economic operators who perform the services or works to which those capacities are required.

In such a case, the economic operators jointly applying for a contract shall attach to the tender a declaration from which…

Bid bond & performance security

What the notice says about securities

  1. Zamawiający żąda wniesienia przez wykonawcę wadium w wysokości 20.000,00 PLN (słownie: dwadzieścia tysięcy złotych),
  2. Wadium wnosi się przed upływem terminu składania ofert.
  3. Wadium powinno zabezpieczać złożoną ofertę na cały okres związania ofertą, poczynając od dnia składania ofert.
  4. Oferta wykonawcy, który nie wniesie wadium lub wniesie w sposób nieprawidłowy lub nie utrzyma wadium nieprzerwanie do upływu terminu związania ofertą lub złoży wniosek o zwrot wadium w przypadku, o którym mowa w art. 98 ust. 2 pkt 3 Pzp, zostanie odrzucona.
  5. Zgodnie z art. 97 ust. 7 pkt 1-4 Pzp wadium może być wnoszone według wyboru wykonawcy w jednej lub kilku następujących formach:
  1. pieniądzu,
  2. gwarancjach bankowych,
  3. gwarancjach ubezpieczeniowych,
  4. poręczeniach udzielanych przez podmioty, o których mowa w art. 6b ust. 5 pkt 2 ustawy z dnia 9 listopada 2000 r. o utworzeniu Polskiej Agencji Rozwoju Przedsiębiorczości. Szczegółowy opis wymagań dotyczących wadium znajduje się w pkt XV SWZ.

Original language: Polish

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.

4 met · 0 expiring · 1 missing · 5 to check

Conditions in this notice

  • Certificates named in the noticematched against the certificates in your profileNeeds a look
  • Key peopleyour team matched to the required rolesNot in your profile yet
  • Referencessimilar contracts from your history matched to the conditionIn your profile

This tender's facts

  • Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
  • Price — 60% of the scoreyour price against past winning bidsNeeds a look
  • shortening the time to remedy a fault — 30% of the scoreevidence ready for this award criterionIn your profile
  • shortening the response time to a service notification/order — 10% of the scoreevidence ready for this award criterionIn your profile
  • Who wins at this buyerrecently: SYSTEMEG NET Sp. z o.o., Elektroline S.A. Oddział w Polsce — 5 different winners in the last 6 awardsNeeds a look

Typical for: Support & maintenance

  • Service levels (SLA)response and fix times you can guaranteeNeeds a look
  • Vendor support accessupdate rights and escalation to the manufacturerIn your profile

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Free · no account

Get tenders like this one by e-mail

New tenders like this one (Support & maintenance · Poland), once a week and only when there are new ones.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Free check · 10 seconds

Does your company fit this tender?

Enter your tax number. We compare your public contract history with this tender — no account needed.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Award criteria

The full criteria and their weights, as published in the notice.

  • Price60%

    When choosing the most favorable offer, The contracting authority will follow the criterion and the corresponding meaning: 1/ price (C) – weight meaning and maximum number of points 60% (point). The criterion shall be considered on the basis of the gross tender price for performance of the contract declared by the contractor in the tender form, which shall be the sum of the price for maintaining the ITS programme part in constant efficiency, replacement, repair of the equipment with the necessary equipment and materials and maintenance of the ITS equipment. In this criterion, the tender may score a maximum of 60 points. The number of points (C) of this criterion will be calculated using the formula: C = (Cmin/Co) x 60 point, Where: C – the number of points obtained by the rated bid in the price criterion, Cmin – the lowest price, among the unrejected tenders, Co – the price of the rated bid, Where the point values resulting from the conversions according to the above-mentioned formula reach three or more decimal places The Ordering Party shall round to two decimal places, following the following: - if the third decimal is equal to 5 or greater (i.e. 5, 6, 7, 8 or 9), the digit in the second decimal place shall be increased by one (so-called upward rounding). - if the third digit is less than 5 (i.e. 0, 1, 2, 3 or 4), the second digit remains unchanged and the remaining digits are rejected (so-called rounding down).

  • shortening the response time to a service notification/order10%

    When choosing the most favorable offer, The contracting authority will follow the criterion and the corresponding meaning: 2/ shortening the service response time to the notification/order (R marking) – importance of weight and maximum number of points – 10% (point) The criterion will be considered on the basis of the offer form declared by the contractor to shorten the service response time to the Contracting Authority’s application/order, according to the choice of the contractor by 5% in relation to the maximum service response time not marked with a red asterisk, specified by the Contracting Authority in Table 1 and Table 2 or the absence of such shortening. In this criterion, the tender may score a maximum of 10 points. The number of points (R) in this criterion will be awarded as follows: - for reducing service response time by 5% – 10 points, - for not shortening service response time – 0 points. If the Contractor declares a percentage other than that indicated above or no declaration, it will result in a 0 point.

  • shortening the time to remedy a fault30%

    When choosing the most favorable offer, The contracting authority will follow the criterion and the corresponding meaning: 3/ shortening the time to remove the defect (U marking) – weight meaning and maximum number of points – 30% (point) The criterion will be considered on the basis of the offer form declared by the contractor to shorten the time of removal of the defect, at the choice of the contractor by 5% or by 10% or by 20%, of the maximum time of removal of the defect specified by the Contracting Authority in Table 2 of the SWU, or the absence of such reduction. A maximum of 30 points may be awarded in this criterion. The number of points (U) in this criterion will be awarded as follows: - for reducing the time to remove the fault by 20% – 30 points, - for reducing the time to remove the fault by 10% – 15 points, - for reducing the time to remove the fault by 5% – 5 points, - for not reducing the time to remove the fault – 0 points. If the Contractor declares a percentage other than that indicated above or no declaration, it will result in a 0 point. The Contracting Authority shall select the most favourable bid, i.e. the tender, which will receive the largest number of points calculated according to the formula: P = C + R + U where: P – total number of points of the tender evaluated, C – number of points obtained in the price criterion, R – number of points obtained in the criterion of shortening the service response time to the application/order, U – number of point…

Buyer

Zarząd Dróg Miejskich i Komunikacji Publicznej w Bydgoszczy

Address
ul. Toruńska 174 a, 85-844 Bydgoszcz , Poland
Region (NUTS)
PL613

Register identifiers

NIP (tax id)
5541006413
REGON
090476971
EU VAT
PL5541006413

What this buyer bought before

13 IT contract award notices 2022–2026, €3.3m in total.

  • Dzierżawa, uruchomienie i wdrożenie fabrycznie nowego Zestawu do e-kontroli w SPP w Bydgoszczy wraz z Systemem Zarządzania E-Kontrolą i usługą utrzymania

    Winner: SYSTEMEG NET Sp. z o.o. · 3 bids

    PLN 2.7m

    1 Sept 2026

  • Serwis urządzeń sterowania zwrotnic tramwajowych w Bydgoszczy w 2026 roku

    Winner: Elektroline S.A. Oddział w Polsce · 1 bid

    PLN 346,890

    2 Feb 2026

  • Usługa utrzymania w stałej sprawności (ciągłej pracy) urządzeń działających w ramach systemu ITS w Bydgoszczy w 2026 roku

    Winner: SPRINT S.A. · 1 bid

    PLN 1.7m

    7 Jan 2026

  • Integracja systemu Park & Ride z systemem Bydgoskiej Karty Miejskiej

    Winner: KOMA NORD sp. z o.o. · 1 bid

    PLN 261,806

    30 Dec 2025

  • Serwis Tablic Informacji Pasażerskiej dla komunikacji publicznej na terenie miasta Bydgoszczy w 2026

    Winner: GMV INNOVATING SOLUTIONS SP. Z O. O. · 1 bid

    PLN 747,742

    29 Dec 2025

  • Usługa utrzymania w stałej sprawności (ciągłej pracy) urządzeń działających w ramach systemu ITS w Bydgoszczy w 2025 roku

    Winner: SPRINT S.A.

    PLN 1.7m

    15 Jan 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Maintenance service to ensure the continuous operational readiness (continuous operation) of devices operating as part of the ITS system in Bydgoszcz in 2027"?

Offers are due by 11 Dec 2026, 10:00 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Zarząd Dróg Miejskich i Komunikacji Publicznej w Bydgoszczy (Bydgoszcz , Poland); NIP (tax id) 5541006413, REGON 090476971.

Where and how do I submit an offer?

Offers are submitted electronically on platformazakupowa.pl.

How are offers scored?

Price 60%, shortening the response time to a service notification/order 10%, shortening the time to remedy a fault 30%.

Which procedure is used?

Open procedure.

Win it with SalesDots

Read the documents for you

SalesDots fetches the tender documents (or takes your upload when a platform does not allow it) and answers the two questions that matter first: what the buyer wants built, and what you must prove to take part, each with the exact quote and page.

Analyse documents

Match it with your profile

Every certificate, reference and role is checked against your company: green when you have it, amber when it expires before the deadline, grey when it needs a look.

Check my fit

Prepare your response

Turn the conditions into a bid checklist with owners and due dates, draft the questions to the buyer and keep the team on one plan.

Start a response

Never miss a change

Track the deadline, amendments and answers to clarification questions, and get similar tenders and re-tenders before they are published.

Track this tender

Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 13 Nov 2026, 05:26 CET.