Procurement and implementation of applicant management software

Competence for the pursuit of the profession, including requirements for registration in a professional or commercial register (with the request to participate); By means of self-declaration: self-declaration on grounds for exclusion according to § 123 GWB, self-declaration on grounds for exclusion according to § 124 GWB, self-declaration according to § 19 para. 3 Minimum Wage Act (MiLoG), self-declaration EU RUS Sanctions Compliance with export control regulations. If, under the law of the applicant/tenderer’s country of origin, an admission (permission, authorisation, concession, or registration in a register) is required for the performance of the advertised activity, this must be notified with the request to participate. The corresponding proof must be kept after the selection of the applicant/tenderer with a self-declaration or the document relevant under the law of the country of origin of the company (e.g. registration of the company in the professional or commercial register).

Technical and professional ability (With the request to participate; By self-declaration): in accordance with the description of the procedure (A00), participation form (A01), selection criteria (A02), and Annex A03 - Service Description. Self-declaration of services rendered over the past five years that are comparable to the services to be awarded. No further references are to be submitted. Each of the three references will only be deemed suitable if it meets the following requirements: - The subject of the reference is the introduction of an applicant tracking/recruitment management software, including its implementation. - The software supports at least the end-to-end process chain from job posting to application, selection process, and job offer. For the assessment of the reference, the overall performance of the contractor is decisive. The contractor may have been a sole proprietorship or a consortium (joint venture / Arbeitsgemeinschaft). The internal distribution of services within a consortium and the involvement of other companies in the service delivery are not subject to the qualification assessment. If one of the three submitted references does not meet the aforementioned basic requirements, the required minimum number of three suitable references is not met. 1.2 Further minimum requirements for suitable references (exclusion criteria) In addition to the basic requirements under Section 1.1, the following minimum requirements apply to the three suitable references: 1.2.1 Higher education references with live operation and SaaS provision At least two of the suitable references must each cumulatively meet these minimum requirements: - The client is a higher education institution (including universities). - The implementation was completed at the latest by the expiry of the participation deadline, and the system was in live operation at that time. Trial, pilot, or test operation, as well as an incomplete implementation, are not sufficient. - The recruitment management software was provided as Software-as-a-Service (SaaS). 1.2.2 Further minimum requirements for suitable references - At least one reference has an average application volume of at least 15,000 applications per year in live operation. - In at least one reference, an interface for the structured transfer of application, procedure, and/or hiring data to a downstream HR or personnel management system was implemented and used in live operation. An interface that was merely planned or designed is not sufficient. Failure to meet these minimum requirements will lead to exclusion from the procurement procedure, see Annex A02 Selection Criteria. 1.3 Additionally evaluated functional scopes of the references (non-exclusion criteria) In addition to meeting the minimum requirements pursuant to Sections 1.1 to 1.2.2, the following additional functional scopes will be evaluated as part of the qualification assessment. It will be evaluated whether the recruitment management software used in the references in live operation includes the following modules beyond the scope of functions described in Section 1.1: - Job Requisition Management - Hiring Management / Offer-to-Hire Information on this must be provided for each reference in Annex A02 Selection Criteria. The specified functional scopes are not minimum requirements for suitability. 1.4 Evidence Annex C of the participation form must be completed in full for each reference and attached to the request to participate. The details regarding the respective reference and the fulfillment of the relevant requirements must be confirmed by one of the following documents: - a confirmation letter from the respective client, or - a legally binding signed self-declaration by the contractor. Unclear, contradictory, or incomplete information may lead to the non-consideration of the respective reference. 2. Proof of Information Security (Minimum requirement / Exclusion criterion) The candidate must prove that an appropriate informa…

Economic, financial and human capacity (with the application for participation; by self-declaration): according to the description of the procedure, as well as the Annex A01 - participation form. Self-declaration of annual turnover in the past three financial years (2023, 2024, 2025) in BMS and recruiting-relevant business areas. Where the applicant is a candidate community, this table shall be completed separately by each member of the Community. For candidate groups, the corresponding annual turnover for the entry in Appendix A02 under B.1 shall then be added. Participation requires an average annual turnover of at least EUR 900,000 net in the last three financial years in BMS and recruiting-relevant business areas. Failure to meet this minimum requirement leads to exclusion from the procurement procedure, see Appendix A02 Selection criteria in B.1.2. Declaration showing the average annual full-time equivalents (FTE) in BMS and Recruitment relevant business units in the last three closed financial years (2023, 2024, 2025) The above information serves to prove the required personnel capacity. In the last three completed financial years, an average of at least 5 FTEs must have been used in BMS- and recruiting-relevant business areas. For candidate communities, this number shall be added to the selection criteria in Appendix A02. Applicants/groups of applicants who do not meet this minimum number shall be excluded from the procurement procedure in accordance with the selection criteria, Appendix A02, B.2