Deadline changedSoftware licences & SaaSTEDPolski

Purchase of MS Office and email licenses

Kasa Rolniczego Ubezpieczenia SpołecznegoWarszawa, PolandNotice 750411-2026 · Reference number: 0000-ZP.261.23.2026

At a glance

Kasa Rolniczego Ubezpieczenia Społecznego (Warszawa, Poland) is tendering: Purchase of MS Office and email licenses. Offers are due 12 Nov 2026, 11:00 CET. 12-month contract, 2 lots. Bidders must show, among other things: bid deposit.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Original deadline: 16 Oct 2026, 11:00 CEST
Deadline
not published
Estimated value
12 months
Duration
Open procedure
Procedure
29 Oct 2026
Published
750411-2026
Notice number
0000-ZP.261.23.2026
Reference number
E-mail system (48811000)
Main CPV
POL
Place of performance (NUTS)
2
Lots
Polish
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed 3 times: from 16 Oct 2026, 11:00 CEST to 12 Nov 2026, 11:00 CET. The newest notice applies.

  1. Deadline changed (notice 695764-2026)

    16 Oct 2026, 11:00 CEST → 23 Oct 2026, 11:00 CEST

  2. Original deadline

  3. Deadline changed (notice 724223-2026)

    23 Oct 2026, 11:00 CEST → 3 Nov 2026, 11:00 CET

  4. Deadline changed (notice 747912-2026)

    3 Nov 2026, 11:00 CET → 9 Nov 2026, 11:00 CET

  5. Notice published

  6. Deadline for offers

  7. Opening of offers

  8. Planned start of the contract

  9. Offers binding until (computed)computed

    90 days from the deadline for offers, per the notice

  10. Planned end of the contract

What the buyer wants

Purchase with the delivery of Microsoft Exchange Online Plan1 user license, for the period from 01.01.2027 to 31.12.2027, AAA-04063 catalogue symbol, with 7,200 units (no Software Assurance option). Non-exclusive and timely licence, subject to the possibility of its termination by the manufacturer in case the Contracting Authority infringes the terms of use of the software.

CPV codes

  • 48811000E-mail systemmain
  • 48300000Document creation, drawing, imaging, scheduling and productivity software package

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Part 1

    Estimated value:
    not published
    CPV:
    48811000 · E-mail system

    Purchase with the delivery of Microsoft Exchange Online Plan1 user license, for the period from 01.01.2027 to 31.12.2027, AAA-04063 catalogue symbol, with 7,200 units (no Software Assurance option). Non-exclusive and timely licence, subject to the possibility of its termination by the manufacturer in case the Contracting Authority infringes the terms of use of the software.

  2. Lot 2Part 2

    Estimated value:
    not published
    CPV:
    48300000 · Document creation, drawing, imaging, scheduling and productivity software package

    Zakup wraz z dostawą licencji oprogramowania biurowego Microsoft Office - wersja standard Device, na okres od dnia dostarczenia Zamawiającemu informacji o zamówionych licencjach, w liczbie 555 sztuk (bez opcji Software Assurance). Licencja niewyłączna i bezterminowa, z zastrzeżeniem możliwości jej wypowiedzenia przez producenta w przypadku naruszenia przez Zamawiającego warunków korzystania z oprogramowania.

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • Bid depositA deposit or guarantee with the offer

Detected automatically in the published notice. Always confirm against the tender documents.

Bid bond & performance security

What the notice says about securities

Wykonawca jest zobowiązany do wniesienia wadium w wysokości 40 000 zł.

Original language: Polish

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.

2 met · 1 expiring · 0 missing · 5 to check

This tender's facts

  • Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Price is the only criterionthe lowest valid bid wins — check your marginNeeds a look
  • Who wins at this buyerrecently: Network Experts sp. z o. o. sp. k., Decsoft S.A. — 6 different winners in the last 6 awardsNeeds a look

Typical for: Software licences & SaaS

  • Licence reseller authorisationpartner status with the software vendorNeeds a look
  • Licence model and quantitiesnamed-user, device or subscription terms as in the noticeIn your profile
  • Data location and GDPREU hosting and a data processing agreement for cloud servicesIn your profile
  • Vendor support and updatessupport level and update rights for the contract periodExpires before the deadline

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Price100%

    Price for the performance of the object of the order (given by the Contractor in gross PLN).

Buyer

Kasa Rolniczego Ubezpieczenia Społecznego

Address
Al. Niepodległości 190, 00-608 Warszawa, Poland
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

NIP (tax id)
5260013054
REGON
012513262
EU VAT
PL5260013054

What this buyer bought before

66 IT contract award notices 2020–2026, €153.9m in total.

  • Zakup sprzętu komputerowego

    Winner: Network Experts sp. z o. o. sp. k. · 1 bid

    PLN 179,956

    13 Oct 2026

  • Wdrożenie systemu MFA

    Winner: Decsoft S.A. · 1 bid

    PLN 399,750

    11 Sept 2026

  • Zakup licencji czasowych systemu wirtualizacji

    Winner: ESKOM IT Sp. z o.o. · 1 bid

    PLN 2m

    17 Aug 2026

  • Zakup licencji czasowej na potrzeby ochrony systemów i zewnętrznych usług web

    Winner: APIUS TECHNOLOGIES S.A. · 1 bid

    PLN 598,395

    28 Jul 2026

  • Usługa dostępu do systemu informacji prawnej

    Winner: Wydawnictwo C.H.Beck sp. z o.o. · 1 bid

    PLN 486,194

    30 Jun 2026

  • Usługi utrzymania i rozwoju systemu ZSZ

    Winner: Blue Energy Sp. z o.o. · 1 bid

    PLN 731,850

    24 Jun 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

ezamowienia.krus.gov.pl
Platform
yes
Electronic submission
no
Electronic auction
Go to the platformOfficial notice

Questions & answers

What is the deadline for offers in "Purchase of MS Office and email licenses"?

Offers are due by 12 Nov 2026, 11:00 CET. The deadline for offers was changed 3 times: from 16 Oct 2026, 11:00 CEST to 12 Nov 2026, 11:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Kasa Rolniczego Ubezpieczenia Społecznego (Warszawa, Poland); NIP (tax id) 5260013054, REGON 012513262.

Where and how do I submit an offer?

Offers are submitted electronically on ezamowienia.krus.gov.pl.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

Price 100%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 20:14 CET.