School and seminar administration management

Universitätsklinikum Aachen AöRAachen, GermanyNotice 634289-2026

At a glance

Universitätsklinikum Aachen AöR (Aachen, Germany) is tendering: School and seminar administration management. Offers are due 15 Oct 2026, 08:00 CEST. 36-month contract. Bidders must show, among other things: ISO 27001, references, minimum turnover, insurance.

15 Oct 2026, 08:00 CEST
Deadline
36 months
Duration
Negotiated with call
Procedure
Administration software package (48219300)
Main CPV
15 Sept 2026
Published

Translated from the official notice. The original text is the legally binding one.

What the buyer wants

Subject of the procurement: - Licenses for a software solution for managing training, further education, and seminars. A central solution that meets all requirements is explicitly required - Installation of the software solution - Customizing and other services for the commissioning of the software solution - Hosting and operation of the system in an ISO/IEC 27001:2013-certified data center in the European Union - Maintenance and support for the software solution (levels with defined response times) - Training services, training materials, best-practice process model for the system's key users - Implementation support (go-live support, after-go-live support) - System documentation, manuals The initial term is 3 years with two options for extension by an additional 12 months each. The extension option is exercised unless the contracting authority terminates the contract within 3 months prior to the end of the contract term.

Zur Schaffung einer einheitlichen Organisations- und Dokumentationsstruktur für die Aus-, Fort- und Weiterbildung, welche die betriebsinternen Abläufe, den Austausch von relevanten Informationen sowie der Berichtspflicht gegenüber den öffentlichen Behörden vereinheitlicht, benötigt die UKA ein System, das sowohl die Anforderungen eines Schul- als auch die eines Seminarmanagementprogramms zusammenführt. Alle Informationen zu den angebotenen Lehrgängen und Seminaren, Teilnehmenden, Dozierenden und Ressourcen sollen zentral verwaltet werden. Die Aus- und Weiterbildungsstruktur muss in einer übersichtlichen Lehrgangsplanung mit Stunden- und Raumplanung möglich sein.

What a bidder needs

Can you bid? Your readiness check

These are the conditions this notice asks bidders to prove. In SalesDots each one is checked against your company profile: certificates with their validity dates, delivered references and your people.

Example company profile
  • Certificates

    ISO 27001

    In your profile
  • References

    Similar contracts delivered before

    In your profile
  • Minimum turnover

    Minimum annual turnover or financial standing

    In your profile
  • Insurance

    Professional or liability insurance

    Expires before the deadline

Detected automatically in the published notice. Always confirm against the tender documents.

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Show the notice text (5)

Professional or commercial register extract (with the offer; by means of a third-party declaration): Valid extract from the commercial register of the registered office or place of residence, insofar as registration in the register is required by the law of the Member State in which the applicant is established

Liability insurance (with the offer); No or other formal requirement: Declaration on professional or company liability insurance (§ 122 Abs.2 Nr.2 GWB i.V.m. § 45 Abs.1 Nr.3 VgV). with a civil liability insurer or credit institution authorised in the EU. The liability insurance must be maintained and proven throughout the term of the contract. Proof by self-declaration or certificate from the insurance provider or certificate from an insurance provider.

VgV - References (With the offer; by self-declaration): In addition, tenderers shall provide the following information to prove their expertise: appropriate references on previously executed supply and service contracts, in the form of a list of essential supplies or services provided in the last three years or less, indicating the value, the date of delivery and the recipient, whether public or private. The powers shown should approach the advertised power or have a similar degree of difficulty. At least three references shall be provided. Minimum Requirement - The reference projects are implemented in a hospital with a large number of nursing training courses and enable the continuous, digital management of all training and further education processes. (A) The reference solutions are productively implemented in a hospital environment where more than 25 people actively use the system for the planning, documentation and management of all training, education and training processes. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points ) The reference project is realized as software-as-a-service and in productive use. (A for reference 1, on the basis of the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 10 points ) In the reference project mentioned, the data exchange with SAP-HCM / S4/HANA is successfully realized and productively in use. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points As part of the reference project, more than 700 apprentices and participants in specialist training are administered in productive operations. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points In the reference project, more than 350 training events are administered annually in productive use, including the associated participants. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points

Self-declaration turnover (with the offer); By means of self-declaration: declaration of turnover in relation to the type of service which is the subject of the award for the last 3 closed financial years (§ 122 para 2 no. 2 GWB i.V.m. § 45 para). 4 No 4 VgV

References - In addition, the tenderer must provide the following information to prove his expertise: appropriate references on previously executed supply and service contracts, in the form of a list of essential supplies or services provided in the last three years or less, indicating the value, the time of delivery and the recipient, whether public or private. The powers shown should approach the advertised power or have a similar degree of difficulty. At least three references shall be provided. Minimum Requirement - The reference projects are implemented in a hospital with a large number of nursing training courses and enable the continuous, digital management of all training and further education processes. (A) The reference solutions are productively implemented in a hospital environment where more than 25 people actively use the system for the planning, documentation and management of all training, education and training processes. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points ) The reference project is realized as software-as-a-service and in productive use. (A for reference 1, on the basis of the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 10 points ) In the reference project mentioned, the data exchange with SAP-HCM / S4/HANA is successfully realized and productively in use. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points As part of the reference project, more than 700 apprentices and participants in specialist training are administered in productive operations. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points In the reference project, more than 350 training events are administered annually in productive use, including the associated participants. (Based on the criteria, the applicants to be invited to the second phase of the procedure weighting (points: 5 points per reference, i.e. total max.) 15 points

What this buyer bought before

Recent IT contracts awarded by the same buyer, from published award notices.

  • KHZG FV4 Digitale Pathologie

    Winner: aetherAI Co., Ltd

    €3.1m

  • eMedication - FullUse

    Winner: CGM Clinical Europe GmbH

  • Digitalisierung von patientenbezogenen Papierprozessen

    Winner: Thieme Compliance GmbH · 1 bid

  • Germany-Aachen: IT services: consulting, software development, Internet and support

    Winner: Samedi GmbH

    €0

  • Germany-Aachen: IT services: consulting, software development, Internet and support

    Winner: ZTG Zentrum für Telematik und Telemedizin GmbH

    €0

  • Rahmenvereinbarung zum Abruf von Dienstleistungen zur Umsetzung von SPRUNG (u.a. zur Einführung von SAP)

    Winner: KPMG AG WPG

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform.