SUPPLY, PROJECT MANAGEMENT OF IMPLEMENTATION, TRAINING, COMMISSIONING, SUPPORT AND MAINTENANCE OF OPERATING ROOM MANAGEMENT SOFTWARE, STERILIZATION (LOT 1) AND ENDOSCOPY (LOT 2) FOR AHSM (DURATION: 10 YEARS)
At a glance
Association Hospitalière Sambre et Meuse (Namur, Belgium) is tendering: SUPPLY, PROJECT MANAGEMENT OF IMPLEMENTATION, TRAINING, COMMISSIONING, SUPPORT AND MAINTENANCE OF OPERATING ROOM MANAGEMENT SOFTWARE, STERILIZATION (LOT 1) AND ENDOSCOPY (LOT 2) FOR AHSM (DURATION: 10 YEARS). Offers are due 17 Nov 2026, 10:00 CET. 2 lots. Bidders must show, among other things: certificates, references, key people, minimum turnover, bid deposit.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Deadline
- not published
- Estimated value
- Negotiated with call
- Procedure
- 19 Oct 2026
- Published
- 719516-2026
- Notice number
- PPP296-1592/6377/2026031
- Reference number
- Medical software package (48180000)
- Main CPV
- BE352
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- French
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for offers
What the buyer wants
Operating room and sterilization management software
SUPPLY, PROJECT MANAGEMENT OF IMPLEMENTATION, TRAINING, COMMISSIONING, SUPPORT AND MAINTENANCE OF OPERATING ROOM MANAGEMENT SOFTWARE, STERILIZATION (LOT 1) AND ENDOSCOPY (LOT 2) FOR AHSM (DURATION: 10 YEARS)”
CPV codes
- 48180000Medical software packagemain
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Operating room and sterilization management software
- Estimated value:
- not published
- Place (NUTS):
- BE352
- CPV:
- 48180000 · Medical software package
Lot 2Endoscopy software
- Estimated value:
- not published
- Place (NUTS):
- BE352
- CPV:
- 48180000 · Medical software package
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- CertificatesCompany or personnel certificates named in the notice
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
- Minimum turnoverMinimum annual turnover or financial standing
- Bid depositA deposit or guarantee with the offer
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (6)
A statement concerning the overall turnover of the undertaking and the turnover of the field of activities covered by the contract covering the last three financial years available according to the date of establishment of the undertaking or the start of activities of the economic operator, provided that the information on those turnovers is available. Minimum level(s): The total turnover must reach a minimum of €60,000.00 VAT in total over the last 3 years. The turnover in the field of activity (process management software and sterilization and maintenance) must reach at least €300.00 VATC in total over the last 3 years.
Provide a list of references made in the last three years, indicating the amount, date and recipient Minimum level(s): The applicant must attach 3 certificates of performance for contracts relating to the supply, implementation and maintenance of operating unit and/or sterilization management software relating to a hospital institution:
- at least two of the three certificates must relate to the management of the operating unit;
- at least one of the three certificates must cover both the management of the operating unit and the sterilization;
- minimum amount of €100.00.00 VAT per certificate for the last 3 years;
The candidate joins with his offer the composition of his project team. Minimum level(s): The project manager will justify a minimum of 3 years of experience in managing software implementation projects in one or more hospital institutions or equivalent. The applicant will include a descriptive score from his project team as well as the CV of the proposed project leader who has demonstrated his experience. If he leaves the company, a new CV will be submitted to the contracting authority for approval.
The DUME, by which the economic operator declares that he is not in one of the exclusionary situations referred to in Articles 67 to 69 of the Law of 17 June 2016. Article 70 of the Public Procurement Act of 17 June 2016 applies. For the reasons of exclusion referred to in Article 67 of the Law, the candidate or tenderer shall indicate on his own initiative whether he has taken the corrective measures referred to in Article 70(1) at the beginning of the procedure.
A statement concerning the overall turnover of the undertaking and the turnover of the field of activities covered by the contract covering the last three financial years available according to the date of establishment of the undertaking or the start of activities of the economic operator, provided that the information on those turnovers is available. Minimum level(s): The total turnover must be at least € 300,000.00 VAT in total over the last 3 years. The turnover of the field of activity (endoscopy and maintenance software) must reach at least €150,000.00 VAT in total over the last 3 years.
Provide a list of references made during the last three years, indicating the amount, date and recipient. Minimum level(s): The applicant will have to attach 3 performance certificates for contracts relating to the supply, implementation and maintenance of a software indoscopy which concern a hospital institution: - minimum amount of €50,000.00 VAT per certificate for the last 3 years;
Bid bond & performance security
What the notice says about securities
Cautionnement (5 % d’une partie du marché; voir CCH)
Original language: French
Options, renewals, framework
- Options: foreseen
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
12 met · 1 expiring · 2 missing · 3 to check
Conditions in this notice
- Certificatescertificate in the profile, valid on the bid dateIn your profile
- References3 matching references from the last 3 yearsIn your profile
- Key people2 people in the team meet itIn your profile
- Minimum turnoverturnover from financial statements above the thresholdIn your profile
- Bid depositdeposit amount and form to prepareNeeds a look
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
Award criteria
The full criteria and their weights, as published in the notice.
Lot 1
- Cost40%
Prix pour la fourniture, la gestion du projet d’implémentation, la formation, la mise en service, le support et la maintenance des logiciels faisant l'objet du marché sur une période de 10 ans.
- Quality10%
Ergonomie (logiciel gestion bloc opératoire)
- Quality10%
Capacité d’interopérabilité (logiciel gestion bloc opératoire)
- Quality7.5%
Critères techniques (logiciel gestion bloc opératoire)
- Quality2.5%
Formation (logiciel gestion bloc opératoire)
- Quality2.5%
Capacité d’évolution (logiciel gestion bloc opératoire)
- Quality2.5%
Plan de continuité (logiciel gestion bloc opératoire)
- Quality15%
Logiciel de stérilisation (cf. CSC pour le détail des critères)
- Quality5%
Méthodologie et planning d’implémentation des deux logiciels
- Quality5%
Niveau d’intégration entre les deux logiciels
Lot 2
- Cost45%
Prix pour la fourniture, la gestion du projet d’implémentation, la formation, la mise en service, le support et la maintenance d’un logiciel d’endoscopie sur une période de 10 ans
- Quality10%
Ergonomie
- Quality10%
Méthodologie et planning d’implémentation
- Quality10%
Capacité d’interopérabilité
- Quality10%
Critères techniques
- Quality5%
Formation
- Quality5%
Capacité d’évolution
- Quality5%
Plan de continuité
Buyer
Association Hospitalière Sambre et Meuse
- Address
- Avenue Albert Ier, 185, 5000 Namur, Belgium
- Region (NUTS)
- BE352
- Website
- www.chrsm.be
Register identifiers
- Registration no. in the notice
- BE 0797.909.231
What this buyer bought before
1 IT contract award notices 2026–2026, €80,250 in total.
Fourniture et maintenance d’une solution connectée de gestion et de traçabilité de flux en milieu hospitalier (durée : 6 ans) sur les sites Sambre et Meuse
Winner: GET YOUR WAY · 1 bid
€80,250
3 Apr 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- www.publicprocurement.be
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "SUPPLY, PROJECT MANAGEMENT OF IMPLEMENTATION, TRAINING, COMMISSIONING, SUPPORT AND MAINTENANCE OF OPERATING ROOM MANAGEMENT SOFTWARE, STERILIZATION (LOT 1) AND ENDOSCOPY (LOT 2) FOR AHSM (DURATION: 10 YEARS)"?
Offers are due by 17 Nov 2026, 10:00 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Association Hospitalière Sambre et Meuse (Namur, Belgium).
Where and how do I submit an offer?
Offers are submitted electronically on www.publicprocurement.be.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
cost 40%, quality 10%, quality 10%, quality 7.5%, quality 2.5%, quality 2.5%, quality 2.5%, quality 15%, quality 5%, quality 5% (criteria differ between lots).
Which procedure is used?
Negotiated with call.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 04:32 CEST.