Tender for a contract for operation, maintenance, support, and further development of the State Budget System

The applicant shall include in the ESPD the following information:

• two reference descriptions of the most relevant deliveries, which are similar to the contract offered, carried out within the last three years. If a number of references exceed this maximum, only the first two references, i.e. reference No 1-2, will be given. References that go beyond that will be disregarded. Similarly, experience of operation, maintenance and further development of an IT solution based on SAPs is meant.The three years shall be counted from the date of publication of this notice. Each contract sum of the references must be at least DKK 10 million per year and have at least 500 users. Each reference shall have documented experience with at least one of the following points (a) to (b) and the references shall together have documented experience with both of the following points (a) to (b):
  1. contain an IT solution which has been in operation for at least one year.
  2. Supplier for the IT development task, where at least 4 annual work has been allocated to the task. Only references relating to services performed at the time of application will be given importance when assessing whether the minimum technical and professional capacity requirements are met, as well as when assessing the applicants who have documented the most relevant deliveries, as set out below. Thus, in the case of an ongoing task, only the part of the benefits provided at the time of application will be taken into account in the assessment of the reference. A description of a reference shall include:
• the date of delivery, the date of commencement of the solution, the date of conclusion of the contract and the end of the contract. When the date of delivery is indicated, applicants are requested to indicate the date on which the delivery begins and ends. If this is not possible, for example because the tasks have been performed continuously under a framework agreement, the applicant is asked to indicate in the description of the delivery how the date is indicated.
• Indication of the recipient of the delivery.
• Contact details of the reference person of the recipient of the delivery.
• Delivery fee.
• the role (s) of applicants in the performance of the supply.
• a brief, clear description of which performance (s) the delivery has consisted of / consists of, and whether the reference documents experience with (a)
• (b) above. The references shall be written in the ESPD and shall not be annexed. The references in the ESPD itself constitute the final documentation. However, the contracting entity reserves the right to contact the applicant or the reference person specified in the reference for the purpose of certifying the information on the reference, including the dates indicated for the reference.Where the application is based on the professional qualifications of other entities or on professional experience relating to the performance of specific parts of the services covered by the contract, the specific parts of the services covered by the contract shall be provided by the entity on which the applicant is based.

Contracting entities will select three candidates invited to tender for the contract. Where more than three applicants meet the minimum eligibility requirements set out above, three applicants will be selected on the basis of the objective and non-discriminatory criteria set out below. The restriction of candidates invited to submit a tender will be based on an assessment of the candidates who have demonstrated the most relevant deliveries in the contract. References specified in the ESDP will form the basis for the selection. The following is given positive importance in the selection:

• that the references document deliveries in the field of operation, maintenance and development of an IT solution to a state, municipal or other public institution as a customer.
• The fact that the references document experience in operating an IT solution that is business-critical, for example, expressed by the fact that the critical nature of the solution has necessitated periods of increased preparedness or that the solution leads to critical operating periods with enhanced service targets.
• That the references document experience with a complex IT solution, where "complex" means a wide variety of system applications and settings across the solution users (for the concept of user in the solution, see Section 2.4 of Annex 2A (Situation description - business)).
• That the references document experience in the development of a SAP application using standardised tools and methods, based on the SAP products described in Annex 2B (Situation description - the IT environment), in particular the SAP BPC, SAP BW and SAP HANA products.
• That the references document experience with an IT solution that supports economic or budgetary processes.