Tender for a contract regarding the subsidy system

Slots- og KulturstyrelsenKøbenhavn V, DenmarkNotice 753809-2026 · Reference number: 0329190b-d210-4887-97e7-1de3e7a36917

At a glance

Slots- og Kulturstyrelsen (København V, Denmark) is tendering: Tender for a contract regarding the subsidy system. Offers are due 12 Nov 2026, 23:59 CET. Estimated value DKK 25m, 72-month contract, 2 lots. Bidders must show, among other things: references.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

Key facts

Deadline
DKK 25m
Estimated value
72 months
Duration
Negotiated with call
Procedure
30 Oct 2026
Published
753809-2026
Notice number
0329190b-d210-4887-97e7-1de3e7a36917
Reference number
IT services: consulting, software development, Internet and support (72000000)
Main CPV
DK011
Place of performance (NUTS)
2
Lots
not allowed
Variant offers
Danish
Language of offers

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

What the buyer wants

The contract submitted relates to a grant administrative IT system, as described in the contract with annexes. (1) Supply of a grant system (2) Operation of a grant system (3) Implementation and configuration (4) Continuing development (5) Maintenance (6) Type of support Contract (3) Implementation and configuration (4) Further development (5) Maintenance (6) Support

CPV codes

  • 72000000IT services: consulting, software development, Internet and supportmain
  • 72200000Software programming and consultancy services
  • 72222300Information technology services
  • 72240000Systems analysis and programming services
  • 72260000Software-related services
  • 72261000Software support services
  • 72262000Software development services
  • 72267000Software maintenance and repair services
  • 72267100Maintenance of information technology software
  • 72510000Computer-related management services
  • 72600000Computer support and consultancy services
  • 72610000Computer support services

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Tender for a contract regarding the subsidy system

    Estimated value:
    DKK 25m
    Duration:
    72 months
    Place (NUTS):
    DK011
    CPV:
    72000000 · IT services: consulting, software development, Internet and support

    The contract submitted relates to a grant administrative IT system, as described in the contract with annexes. (1) Supply of a grant system (2) Operation of a grant system (3) Implementation and configuration (4) Continuing development (5) Maintenance (6) Type of support Contract (3) Implementation and configuration (4) Further development (5) Maintenance (6) Support

  2. Lot 2

    Estimated value:
    DKK 25m

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • ReferencesSimilar contracts delivered before

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (2)

Provision of similar services within the last three years from the application deadline either completed or started during that period. (b) integration into an economic system; (c) configuration and implementation to the customer; (d) in an operating environment provided by the supplier with network connection to the customer's operating environment; (e) further development of functionality; (f) maintenance and support; and (g) which has been in operation for a period of 12 months or more from approved operating test.

The criteria will be used to select the candidates to be invited: second stage of the procedure. Yes Minimum requirements for the level required: two references covering all the elements (a) to (f) during the 3-year period. A reference should indicate the following: A: Customer name and contact person (name and email address) B: Time of execution of each element (a) -f).

C: Whether the service includes element (a) and, if applicable, a brief keyword description of the task D: Whether the service includes element (b) and, where appropriate, a brief keyword description of the task E: Whether the service includes element (c) and, where applicable, a brief keyword description of the task F: Whether the service includes element (d) and, where applicable, a brief keyword description of the task G: whether the service includes element (e) and, where applicable, a short keyword description of the task H: Whether the service includes element (f) and, if applicable, a brief keyword description of the task I: Whether the service includes the use of AI for automation of processes and, where applicable, a brief overview of the nature and extent of such use.

A keyword description shall be limited to 750 characters at intervals and shall be disregarded in addition. Contracting entities shall limit the number of tenderers. If more than three candidates meet the minimum eligibility requirements, the rapporteur shall select the three candidates who, on a comprehensive assessment, have described the most relevant use of AI for automation.

According to the latest approved annual report, the applicant has a

  1. overall positive EBITDA for the last two financial years and
  2. positive own funds.

Options, renewals, framework

  • Renewals: up to 2 times, 12 months each
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Conditions in this notice

  • Referencessimilar contracts from your history matched to the conditionIn your profile

This tender's facts

  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Quality — 60% of the scoreevidence ready for this award criterionNeeds a look
  • Price — 40% of the scoreyour price against past winning bidsNeeds a look

Typical for: System implementation

  • Implementation partner statuscertified for the platform being implementedIn your profile
  • Implementation teamproject manager and certified consultantsIn your profile
  • Data migration and integrationsexperience with the buyer's current systemsNeeds a look
  • Training and documentationuser and administrator training in the buyer's languageIn your profile

Registers — checked automatically

  • National company registercompany active, representation matchesVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Price40%

    Underkriteriet pris evalueres på grundlag af en evalueringsteknisk pris, der opgøres som anført i udbudsbetingelserne.

  • Quality60%

    Underkriteriet kvalitet har delkriterier med vægtninger, som fremgår af udbudsbetingelserne.

Buyer

Slots- og Kulturstyrelsen

Address
Hammerichsgade 14, 1611 København V, Denmark
Region (NUTS)
DK011

Register identifiers

Registration no. in the notice
34072191

What this buyer bought before

1 IT contract award notices 2025–2025, €2.7m in total.

  • Udbud af kontrakt om levering og vedligeholdelse af et it-system til understøttelse af kulturarvsområdet inkl. register for Fund og Fortidsminder (FF) og Frede…

    Winner: Septima P/S

    DKK 20.5m

    19 Mar 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Tender for a contract regarding the subsidy system"?

Offers are due by 12 Nov 2026, 23:59 CET.

What is the estimated value?

The estimated value published in the notice is DKK 25m.

Who is the buyer?

Slots- og Kulturstyrelsen (København V, Denmark).

Where and how do I submit an offer?

Offers are submitted electronically on www.ethics.dk.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

Price 40%, Quality 60%.

Which procedure is used?

Negotiated with call.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 3 Nov 2026, 05:49 CET.