AI knowledge management

Self-declaration or confirmation of the registration in the professional or commercial register in accordance with the legislation of the country of the company's registered office in accordance with the award documents Appendix 1, Section 5. General company description (including corporate form); service portfolio; locations; total number of staff; Number of customers for whom comparable services as required in this tender have been provided) (Formal) self-declaration - max. 2 DIN A4 pages 3 self-declaration of reliability according to Appendix 2 of the award documents. Completed form in accordance with Appendix 2 of the procurement documents.

Declaration that, in the event of a surcharge, a company liability insurance with a minimum coverage of EUR 500,000 for damage to property and EUR 200,000 for damage to property, including breaches of data protection regulations (including social data), is taken out. Submission of an existing insurance policy or legally binding declaration that a corresponding insurance will be taken out in the event of a surcharge.

Declaration on

1. the total turnover of the company and
2. the turnover relating to the specific type of service (AI applications) which is the subject of the current award in relation to the last three financial years The declaration must show that the bidder has generated sales of at least EUR 250,000 in each of the last three years with the specified services requested here (AI applications).

Description of the general quality assurance measures; Proof of certification according to DIN EN ISO 9001 or a comparable quality system. Self-declaration Description of the QA system and if applicable Proof of certification. Description of general information security (ISM) measures. Self-declaration Description of the ISMS system and, if applicable, Proof of certification. Provision of the C5 certificate (type 2) according to BSI including the corresponding test report.

Evidence of experience in AI applications for patients and Overall, the following areas must be covered by the references:

1. information system based on large language models (LLM) and/or a system with retrieval augmented generation (RAG) architecture
2. experience in setting up and operating systems with vector databases or comparable solutions for semantic search
3. realization of a data connection to a portal or content management system via a documented interface (API or comparable), in which structured content was read programmatically and prepared for a search index. The target system can be any CMS or portal system. 4.SSO integration realized in a productive corporate environment. Developed and commissioned for an organization with at least 500 employees.Proof of at least 2 references for comparable services in the field of development and/or commissioning of an AI-based information system from the last 3 years The service must be provided for at least 12 months. The reference projects shall, in their entirety, meet the following conditions: (1) to be met by each reference submitted (2) to be met by at least one reference submitted (3). To be met by at least one submitted reference
4. Fulfilment of at least one submitted reference 5 of each submitted reference
6. To be met by at least one submitted reference Only Appendix 3A "Reference Sheet" shall be used to prove the references. In total, a maximum of 4 references are used to cover minimum requirements 1-6. If more references are submitted, the references to be assessed shall be clearly identified.The bidders must attach to their offer exemplary role profiles of the employees employed in the company, indicating the skills and skills as well as relevant project experience for the roles of project management, AI architecture / technical lead, and DevOps / operation.Project management role: at least 3 years of experience in managing AI-related IT projects; Role AI Architecture / Technical Lead: At least 3 years of experience with RAG systems, LLM integration and vector databases 3. Role AI Consultant: At least 2 years of experience in implementing customer projects with AI applications.Self-declaration From the self-declaration the bidder assigns 1. min. 3 own employees of the role project management 2nd min. 2 own employees of the role AI architecture / Technical lead 3rd min. 5 own employees of the role AI consultant No personal CVs are necessary. Exemplary curricula vitae, indicating the number of employees with this profile, are sufficient.