Software management for cabinet processes and meeting preparation
At a glance
Länder Rheinland-Pfalz und Saarland, jeweils vertreten durch den Landesbetrieb Daten und Information Rheinland-Pfalz (LDI) (Mainz, Germany) is tendering: Software management for cabinet processes and meeting preparation. Offers are due 11 Dec 2026, 12:00 CET. 24-month contract. Bidders must show, among other things: certificates, references, key people, minimum turnover, insurance.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Deadline
- not published
- Estimated value
- 24 months
- Duration
- Open procedure
- Procedure
- 10 Nov 2026
- Published
- 781580-2026
- Notice number
- 045-0003#2026/0116-0637
- Reference number
- Software package and information systems (48000000)
- Main CPV
- DEB35
- Place of performance (NUTS)
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for offers
What the buyer wants
The aim of the call for tenders is to procure software that supports the cabinet processes and the processes of the e-Bundesrat process in an efficient and user-friendly manner. The solution is intended to digitally map the interministerial and internal coordination of votes as well as the preparation and implementation of meetings in order to optimize workflows and make the process easier for all parties involved.
CPV codes
- 48000000Software package and information systemsmain
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- CertificatesCompany or personnel certificates named in the notice
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
- Minimum turnoverMinimum annual turnover or financial standing
- InsuranceProfessional or liability insurance
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (4)
Self-declaration on the average total turnover of the company in the last 3 years (2023,2024,2025) (gross) in Germany. If the company has not been active on the market for 3 years, it is possible to provide the abovementioned information only for the period of previous activity. Self-declaration on the average total turnover of the company in the last 3 years (2023,2024,2025) (gross) in Germany in relation to the business area concerned.
If the company has not been active on the market for 3 years, it is possible to provide the abovementioned information only for the period of previous activity. Self-declaration on the average total number of freelancers and permanent employees in the years 2023, 2024, 2025 in Germany. If the company has not been active on the market for 3 years, it is possible to provide the abovementioned information only for the period of previous activity.
Self-declaration on the average number of freelancers and permanent employees in the years 2023, 2024, 2025 in Germany in relation to the business area concerned. If the company has not been active on the market for 3 years, it is possible to provide the abovementioned information only for the period of previous activity
Current trade register statement (not older than 6 months, uncertified copy is sufficient).
- Proof of liability insurance in case of commissioning with a coverage amount per damage event of at least 500,000 EUR for personal injury and property damage and 250,000 EUR for property damage. The proof is carried out by a current confirmation of the existence of the insurance with the mentioned amounts of cover. If this is not the case, the bidder has to provide proof by confirmation of the insurer’s willingness to provide insurance with the specified amounts of cover in the case of an order. The certificate must not be older than 6 months.
Self-declaration of relevant experience/relevant references by means of a list of the main services provided by the tenderer within the last three years in relation to comparable services. Enter - per project/per reference - Client with contact point (name, address, contact person, telephone number), industry (public administration/private sector), project duration, order volume (time and monetary), description of the project. At least three references in total, including at least one from a contracting authority
Options, renewals, framework
- Renewals: up to 2 times, 12 months each
This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.
4 met · 1 expiring · 0 missing · 6 to check
Conditions in this notice
- Certificates named in the noticematched against the certificates in your profileIn your profile
- Key peopleyour team matched to the required rolesIn your profile
- Referencessimilar contracts from your history matched to the conditionIn your profile
- Minimum turnoverturnover from your financial statements against the thresholdNeeds a look
- Insuranceliability policy amount and validity on the bid dateExpires before the deadline
This tender's facts
- Quality — 70% of the scoreevidence ready for this award criterionNeeds a look
- Price — 30% of the scoreyour price against past winning bidsNeeds a look
- Who wins at this buyerrecently: Converge Technology Solutions Germany GmbH, SVA System Vertrieb Alexander GmbH — 2 different winners in the last 3 awardsNeeds a look
Typical for: System implementation
- Implementation partner statuscertified for the platform being implementedNeeds a look
- Data migration and integrationsexperience with the buyer's current systemsNeeds a look
- Training and documentationuser and administrator training in the buyer's languageIn your profile
Registers — checked automatically
- Handelsregistercompany active, managing directors matchVerified
- Transparenzregister (beneficial owners)entry matches the shareholdersVerified
- Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Award criteria
The full criteria and their weights, as published in the notice.
- Price30%
- Quality70%
Buyer
Länder Rheinland-Pfalz und Saarland, jeweils vertreten durch den Landesbetrieb Daten und Information Rheinland-Pfalz (LDI)
- Address
- Valenciaplatz 6, 55118 Mainz, Germany
- Region (NUTS)
- DEB35
- Website
- www.ldi.rlp.de
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- DEB35
What this buyer bought before
3 IT contract award notices 2026–2026, €1m in total.
Ex post - Rahmenvertrag LAN-Komponenten 2026 (Alcatel)
Winner: Converge Technology Solutions Germany GmbH · 3 bids
€10mFramework agreement — maximum value
31 Aug 2026
ex post - Hardware-Rahmenvertrag 2026 - Server
Winner: Converge Technology Solutions Germany GmbH +1 more contractors · 2 bids
value not disclosed
2 Jul 2026
ex post - Erneuerung der zentralen Backup-Systemumgebung
Winner: SVA System Vertrieb Alexander GmbH · 2 bids
€1m
26 Jun 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
Questions & answers
What is the deadline for offers in "Software management for cabinet processes and meeting preparation"?
Offers are due by 11 Dec 2026, 12:00 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Länder Rheinland-Pfalz und Saarland, jeweils vertreten durch den Landesbetrieb Daten und Information Rheinland-Pfalz (LDI) (Mainz, Germany).
Where and how do I submit an offer?
Offers are submitted electronically on https://landesverwaltung.vergabe.rlp.de/VMPSatellite/notice/CXPDYYDYSNJ.
How are offers scored?
Price 30%, Quality 70%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 10 Nov 2026, 03:45 CET.