Digital Participation Platform

Self-declaration of competence and authorisation to pursue the profession (minimum requirement) Form 10 "Declaration of eligibility" shall be used. The bidders confirm by self-declaration that an entry in the relevant professional or commercial register is available or that an entry is not necessary for them.

Insurance (minimum requirement) Form 10 "Declaration of eligibility" shall be used. The bidders declare by self-declaration that an industry-standard liability insurance for property, personal and financial damage and insofar as an industry-standard liability insurance does not include insurance for property and / or personal damage and / or financial damage, there is further insurance for the coverage of these damage positions. The insurance has been concluded with an insurer licensed in the EU.

Information on the insurance provider shall also be provided. Alternatively, the bidders declare by self-declaration that they do not currently have a corresponding liability insurance and undertake to conclude such insurance immediately in the case of an order and to prove to the client within 2 weeks after the award of the contract unsolicited.

Note: To prove the existence of this insurance, a proof (copy) of the insurance with a current validity, not older than 6 months, either at the time of submission of the offer or after subsequent request by the client as an attachment to this declaration must be submitted.

Annual turnover (minimum requirement) Form 10 "Declaration of eligibility" shall be used. Information on the turnover of the last 3 financial years completed Within the framework of the requirements, a minimum annual turnover of an average of € 250,000 must be proven. The turnover of the members of a group shall be taken into account cumulatively.

Self-declaration on the number of employees or Employees (minimum requirement) Form 10 "Declaration of eligibility" shall be used. The bidders must provide information on the number of employees and employees from the last three completed years who were entrusted with comparable services. Both employees employed by the company and freelancers can be counted: The annual number of employees and employees on average who were engaged with comparable services must be at least 5 full-time equivalents. (minimum requirement)

Demonstration of reference projects (minimum requirement) Form 10 "Declaration of eligibility" shall be used. The qualification of bidders shall be demonstrated by indicating three comparable reference projects still ongoing. References are comparable if the following requirements are cumulatively met. - It is the successful implementation of the company’s participation platform.

In other words, the acceptance must already have taken place and the platform must already have been operated in 12 completed service months by the deadline. - It is a public contracting authority from municipal to federal level in the sense of § 98 GWB. - At least 20 participation procedures must have been completed. - The number of registered users: inside the reference project must be at least 500. Furthermore, at least 2 of the 3 reference projects must be located in the German-speaking countries Enter the following parameters:

• Client (name and type)
• Contact person on the pages of the reference provider (including e-mail and telephone number)
• Description of the services provided in the suitable company (object matter, project description)
• Project status (still ongoing?); Is there a decrease in operational readiness? Number of be-reits completed service months as of 31.07.2026)
• Number of participation procedures completed so far in the reference project as of 31.07.2026
• Project in German-speaking countries?
• Number of registered users: For each reference project, the client and a contact person must be specified in such a way that a personal contact is possible. The references shall be described in such a way that the comparability by the contracting entity can be traced on the basis of the presentation of the bidder.

Existence of a certified Information Security Management System (ISMS) (minimum requirement) A self-declaration of the existence of a certified information security management system (ISMS) in accordance with ISO 27001 or equivalent shall be provided by bidders. Note: To prove the certification, a proof (copy) with a current validity, either at the time of submission of the offer or after subsequent request by the customer, must be submitted as an attachment to this declaration.