Deadline changedHardwareEU-fundedTEDPolski

Expansion of infrastructure for the modernized ZoSIA system and SWA portal, expansion of CRC and ZRC, and construction of a deep copy warehouse

Narodowe Archiwum CyfroweWarszawa, PolandNotice 736703-2026 · Reference number: DAG.261.7.2026

At a glance

Narodowe Archiwum Cyfrowe (Warszawa, Poland) is tendering: Expansion of infrastructure for the modernized ZoSIA system and SWA portal, expansion of CRC and ZRC, and construction of a deep copy warehouse. Offers are due 27 Oct 2026, 11:00 CET. Bidders must show, among other things: bid deposit.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

Key facts

Original deadline: 19 Oct 2026, 10:00 CEST
Deadline
not published
Estimated value
Open procedure
Procedure
23 Oct 2026
Published
736703-2026
Notice number
DAG.261.7.2026
Reference number
Servers (48820000)
Main CPV
PL911
Place of performance (NUTS)
not allowed
Variant offers
Polish
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 19 Oct 2026, 10:00 CEST to 27 Oct 2026, 11:00 CET. The newest notice applies.

  1. Deadline changed (notice 718571-2026)

    19 Oct 2026, 10:00 CEST → 26 Oct 2026, 11:00 CET

  2. Original deadline

  3. Notice published

  4. Deadline for offers

  5. Opening of offers

  6. Offers binding until (computed)computed

    90 days from the deadline for offers, per the notice

What the buyer wants

1.

General Description The subject of the order includes the modernization of server infrastructure and the modernization of the Central and Backup Digital Repository, as well as the construction of the Deep Copy Warehouse. a. The site of the modernization of the infrastructure is the server plant of the National Digital Archive located in Warsaw and Krakow. b. Stages of performance of the contract Work carried out in the contract Contractor is obliged to perform according to the following stages: Stage I Delivery and modernisation of infrastructure: server and Central and Backup Digital Repository From the date of signature of the Agreement until 15.12.2026.

Stage II Construction of a warehouse of deep security copies of State Archives From the date of signing the contract until 15.03.2027 Stage III Post-implementation tests Up to 10 days from the date of completion of each of stages I and II Detailed description can be found in the OPA

CPV codes

  • 48820000Serversmain
  • 48000000Software package and information systems
  • 30233000Media storage and reader devices
  • 71356300Technical support services
  • 30237360Linear Tape-Open (LTO) cartridges

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • Bid depositA deposit or guarantee with the offer

Detected automatically in the published notice. Always confirm against the tender documents.

Bid bond & performance security

What the notice says about securities

Wykonawca przystępujący do przetargu jest obowiązany wnieść wadium

Wadium musi obejmować cały okres związania ofertą i może być wniesione w formach określonych w art. 97 ust. 7 Ustawy Pzp

Wadium wnoszone w formie poręczenia bankowego lub spółdzielczej kasy oszczędnościowo- kredytowej, gwarancji bankowej, gwarancji ubezpieczeniowej lub poręczenia udzielanego przez podmioty, o których mowa w art. 6b ust. 5 pkt 2 ustawy z dnia 9 listopada 2000 r. o utworzeniu Polskiej Agencji Rozwoju Przedsiębiorczości (Dz. U. z 2022 r. poz. 2080, 2185.) należy złożyć w oryginale w postaci elektronicznej poprzez wczytanie do systemu dokumentu wadialnego podpisanego kwalifikowanym podpisem elektronicznym przez jego wystawcę.

Z treści dokumentu wadium wnoszonego w formie, o której mowa w ust. 4, powinny wynikać:

termin obowiązywania poręczenia lub gwarancji, który nie może być krótszy niż termin związania ofertą,

bezwarunkowe i nieodwołalne zobowiązanie gwaranta lub poręczyciela do wypłaty Zamawiającemu pełnej kwoty wadium w okolicznościach wymienionych w art. 98 ust. 6 Ustawy Pzp na każde żądanie zgłoszone przez Zamawiającego.

Wadium musi być wniesione przed upływem terminu składania ofert. Za termin wniesienia wadium w formie pieniężnej przyjmuje się datę uznania wpłaty na rachunku Zamawiającego.

Wadium w formie innej niż pieniężna Wykonawca wnosi w formie elektronicznej poprzez zamieszczenie na Platformie w zakładce „Załączniki” oryginału dokumentu wadialnego tj. opatrzonego kwalifikowanym podpisem elektronicznym osób upoważnionych do jego wystawienia tj. wystawcę dokumentu.

Zamawiający odrzuca ofertę, jeżeli wadium nie zostało wniesione lub zostało wniesione w sposób nieprawidłowy.

Zamawiający zwróci wadium wszystkim Wykonawcom niezwłocznie po wyborze oferty najkorzystniejszej lub unieważnieniu postępowania, z wyjątkiem Wykonawcy, którego oferta została wybrana jako najkorzystniejsza, z zastrzeżeniem zawartym w art. 98 ust. 6 pkt 1 Ustawy Pzp.

Zamawiający zwróci wadium Wykonawcy, k

Original language: Polish

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.

4 met · 0 expiring · 0 missing · 5 to check

This tender's facts

  • Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
  • Priceyour price against past winning bidsNeeds a look
  • Serveroffer a model that meets every listed parameterIn your profile
  • Who wins at this buyerrecently: Trecom Spółka Akcyjna sp.k., SMARTCOM IT SP. ZO.O. — 6 different winners in the last 6 awardsNeeds a look
  • EU fundingpublicity and reporting duties in the contractNeeds a look

Typical for: Hardware

  • Manufacturer authorisationauthorised partner status for the brand you offerIn your profile
  • Warranty and servicemanufacturer warranty and on-site service for the required periodIn your profile
  • Delivery timestock and lead time confirmed by your distributorNeeds a look
  • CE and energy declarationsconformity documents for the offered modelsIn your profile

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Award criteria

The full criteria and their weights, as published in the notice.

  • Price

    Criterion price (Ci), maximum 50 points. The lowest price offer from non-rejected tenders submitted by Contractors who were not excluded in the relevant stage of the examination and evaluation of tenders shall be awarded the highest number of points awarded in this criterion. Other offers will receive the number of points calculated according to the formula: Price of the cheapest bid C = ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- The result is rounded to two decimal places (from 0.005 up) the price of the test tender

  • Quality

    ‘Functionality (Fi)’ criterion, maximum 50 points. The Contracting Authority shall inform the Contracting Authority that, within the framework of this criterion, a table in the Tender Form will be considered. For offering each additional functionality required by the Contracting Authority, the Contractor will receive the number of points according to the table below. Failure to complete this table will result in 0 points being awarded in terms of separate functionality.

The notice does not publish weights — see the tender documents.

Buyer

Narodowe Archiwum Cyfrowe

Address
ul. Stefana Kazimierza Hankiewicza 1, 02-103 Warszawa, Poland
Region (NUTS)
PL213, PL911
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

NIP (tax id)
5252088853
REGON
000001229
EU VAT
PL5252088853
Registration no. in the notice
NIP: 5252088853

What this buyer bought before

12 IT contract award notices 2022–2026, €5.7m in total.

  • System bezpieczeństwa dla CRC i ZRC

    Winner: Trecom Spółka Akcyjna sp.k. · 1 bid

    PLN 2.3m

    24 Sept 2026

  • Rozbudowa infrastruktury systemu ADE

    Winner: SMARTCOM IT SP. ZO.O. · 1 bid

    PLN 3.1m

    4 Sept 2026

  • Przedłużenie licencji Nutanix Cloud Infrastructure (NCI) Ultimate wraz z Security na istniejącej infrastrukturze Zamawiającego na potrzeby systemu Archiwum Dok…

    Winner: smartCOM Przemysław Purgał · 1 bid

    PLN 389,000

    15 Jan 2026

  • Rozbudowa serwerowni w Zapasowym Repozytorium Cyfrowym (ZRC) w zakresie budowy infrastruktury teleinformatycznej na potrzeby tworzenia kopii zapasowej dla jedn…

    Winner: STUDIOTECH · 1 bid

    PLN 219,209

    15 Dec 2025

  • Sprzedaż subskrypcji oprogramowania biurowego

    Winner: MDP Polska ITS Sp. z o.o. · 7 bids

    PLN 157,845

    3 Nov 2025

  • Modernizacja i rozbudowa Repozytorium Cyfrowego poprzez zwiększenie pojemności i wydajności infrastruktury Data Center

    Winner: STUDIOTECH POLAND SP. Z O.O.

    PLN 7.8m

    19 Sept 2024

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Expansion of infrastructure for the modernized ZoSIA system and SWA portal, expansion of CRC and ZRC, and construction of a deep copy warehouse"?

Offers are due by 27 Oct 2026, 11:00 CET. The deadline for offers was changed once: from 19 Oct 2026, 10:00 CEST to 27 Oct 2026, 11:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Narodowe Archiwum Cyfrowe (Warszawa, Poland); NIP (tax id) 5252088853, REGON 000001229.

Where and how do I submit an offer?

Offers are submitted electronically on ezamowienia.gov.pl.

How are offers scored?

price, quality.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 04:58 CEST.