Expert services for the development of digital processes and workflows for the University of Jyväskylä's Vasara system 2027 (2028)
At a glance
Jyväskylän yliopisto (Jyväskylän yliopisto, Finland) is tendering: Expert services for the development of digital processes and workflows for the University of Jyväskylä's Vasara system 2027 (2028). Offers are due 27 Nov 2026, 15:15 CET. 24-month contract, 2 lots.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Deadline
- not published
- Estimated value
- 24 months
- Duration
- Open procedure
- Procedure
- 27 Oct 2026
- Published
- 742528-2026
- Notice number
- 1369/02.03.01.00/2026
- Reference number
- IT services: consulting, software development, Internet and support (72000000)
- Main CPV
- FI198
- Place of performance (NUTS)
- 2
- Lots
- Finnish
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for questions
Deadline for offers
Opening of offers
Planned start of the contract
What the buyer wants
The aim is to implement key, prioritised processes for digitisation and automation together with the customer and thus provide significant benefits for the University of Jyväskylä as all or part of the manual work and processes are transferred to digital processes. In addition, the aim is to support and contribute to the development of the University of Jyväskylä's own expertise in the implementation of processes and digitisation of workflows. Key tasks of demanding process and architectural consultation:
- Describing the process as suitable for the Hamara system (BPMN, Operaton)
- Describing the process's conditionality structures as suitable for the Hamara system (DMN, Operaton)
- Planning the information model required by the process (entities and their attributes)
- Planning and implementing the scripts required by the process
- Planning of the workflow and its interfaces (forms) together with the process owner
- Implementation of user interfaces (forms)
- Testing process, workflow and interface (so-called unit testing)
- Assistance in planning deployment and support for deployment
- Preparation, planning and support for the necessary IT integration and, where appropriate, implementation and implementation
- Timing of process development together with the customer
- Timing and coordination of meetings and workshops with the customer
- Helping to identify digitalised processes
- Support for prioritisation of development sites where appropriate
- Challenge the customer to think about a change in process description before digitisation The estimated workload of the sub-area is 140 hpp. / year.
CPV codes
- 72000000IT services: consulting, software development, Internet and supportmain
- 72212000Programming services of application software
- 72212200Networking, Internet and intranet software development services
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Demanding process and architecture consulting
- Estimated value:
- not published
- Duration:
- 24 months
- Place (NUTS):
- FI198
- CPV:
- 72000000 · IT services: consulting, software development, Internet and support
The aim is to implement key, prioritised processes for digitisation and automation together with the customer and thus provide significant benefits for the University of Jyväskylä as all or part of the manual work and processes are transferred to digital processes. In addition, the aim is to support and contribute to the development of the University of Jyväskylä's own expertise in the implementation of processes and digitisation of workflows. Key tasks of demanding process and architectural consultation: • Describing the process as suitable for the Hamara system (BPMN, Operaton) • Describing the process's conditionality structures as suitable for the Hamara system (DMN, Operaton) • Planning the information model required by the process (entities and their attributes) • Planning and implementing the scripts required by the process • Planning of the workflow and its interfaces (forms) together with the process owner • Implementation of user interfaces (forms) • Testing process, workflow and interface (so-called unit testing) • Assistance in planning deployment and support for deployment • Preparation, planning and support for the necessary IT integration and, where appropriate, implementation and implementation • Timing of process development together with the customer • Timing and coordination of meetings and workshops with the customer • Helping to identify digitalised processes • Support for prioritisation of development sites where appropriate • Challenge the customer to think about a change in process description before digitisation The estimated workload of the sub-area is 140 hpp. / year.
Lot 2Digitalization of learning and training processes
- Estimated value:
- not published
- Duration:
- 24 months
- Place (NUTS):
- FI198
- CPV:
- 72000000 · IT services: consulting, software development, Internet and support
Tavoitteena on toteuttaa suunniteltuja oppimisen ja koulutuksen prosessien digitalisoinnin ja automatisoinnin kohteita yhdessä asiakkaan kanssa ja siten tukea koulutuksen toimintaprosesseja ja parantaa palvelujen laatua, kun manuaalisista työvaiheista ja prosesseista siirrytään kokonaan tai osittain digitaalisiin prosesseihin. • Prosessin kuvaaminen Vasara-järjestelmälle sopivaksi (BPMN, Operaton) • Prosessin ehtorakenteiden kuvaaminen Vasara-järjestelmälle sopivaksi (DMN, Operaton) • Prosessin vaatiman tietomallin suunnittelu (entiteetit ja niiden attribuutit) • Prosessin vaatimien skriptien suunnittelu ja toteuttaminen • Työnkulun ja sen käyttöliittymien (lomakkeiden) suunnittelu yhdessä prosessiomistajan kanssa • Käyttöliittymien (lomakkeet) toteutus • Prosessin, työnkulun ja käyttöliittymien testaaminen (ns. yksikkötestaus) • Käyttöönoton suunnittelussa avustaminen ja käyttöönoton tuki • Tarvittavien tietojärjestelmäintegraatioiden valmistelu, suunnittelu ja käyttöönoton tuki sekä tarvittaessa toteutus ja toteutuksessa avustaminen • Prosessikehittämisen aikatauluttaminen yhdessä asiakkaan kanssa • Kokousten ja työpajojen aikatauluttaminen ja koordinointi yhdessä asiakkaan kanssa • Haastaa asiakasta ajattelemaan muutosta prosessikuvauksessa ennen digitalisointia Osa-alueen arvioitu työmäärä on 100 htp. / vuosi.
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
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This tender's facts
- 2 lotschoose the lots you can deliver and price each oneNeeds a look
- Quality comparison — 60% of the scoreevidence ready for this award criterionNeeds a look
- Price — 40% of the scoreyour price against past winning bidsNeeds a look
- Who wins at this buyerrecently: Karzasol Oy, Inspera AS Ltd — 6 different winners in the last 6 awardsNeeds a look
Typical for: System implementation
- Implementation partner statuscertified for the platform being implementedIn your profile
- Comparable implementationsreferences of similar scope and valueNeeds a look
- Implementation teamproject manager and certified consultantsIn your profile
- Data migration and integrationsexperience with the buyer's current systemsNeeds a look
- Training and documentationuser and administrator training in the buyer's languageIn your profile
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Quality comparison60%
Quality scoring
- Price comparison40%
Hintapisteytys
Buyer
Jyväskylän yliopisto
- Address
- Seminaarinkatu 15, 40014 Jyväskylän yliopisto, Finland
- Region (NUTS)
- FI198
- Website
- www.jyu.fi
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- 0245894-7
What this buyer bought before
20 IT contract award notices 2021–2026, €16.5m in total.
Ohjelmisto- ja järjestelmäkehityksen asiantuntijapalvelujen puitejärjestely
Winner: Karzasol Oy · 1 bid
€800,000Framework agreement — maximum value
29 May 2026
Digital system (SaaS) for the national certificates of language proficiency (NCLP) in Finland
Winner: Inspera AS Ltd · 5 bids
€303,550
10 Mar 2026
Palvelinvirtualisoinnin ratkaisu palveluineen 2026
Winner: Telia Cygate Oy · 1 bid
€529,296
13 Jan 2026
Jyväskylän yliopisto - IT-konsultointi 2023-2028 (DPS) - Sovellus- ja ohjelmistokehityspalvelut - Kaksi 2D-pelikehittäjää
Winner: Poolia IT Oy
€58,800
12 Jan 2026
Jyväskylän yliopisto - Tietokoneet 2023-2027 (DPS) - Windows -koneet
Winner: Oy Dell Ab · 4 bids
€4.2m
22 Oct 2025
Jyväskylän yliopisto - Tietokoneet 2023-2027 (DPS) - iPadOS/macOS
Winner: Atea Finland Oy · 4 bids
€465,000Framework agreement — maximum value
3 Oct 2025
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- tarjouspalvelu.fi
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Expert services for the development of digital processes and workflows for the University of Jyväskylä's Vasara system 2027 (2028)"?
Offers are due by 27 Nov 2026, 15:15 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Jyväskylän yliopisto (Jyväskylän yliopisto, Finland).
Where and how do I submit an offer?
Offers are submitted electronically on tarjouspalvelu.fi.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
Quality comparison 60%, Price comparison 40%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 10:19 CET.