Framework agreement for the procurement of licenses for the tool CheckMK in Lot 1 and corresponding services in Lot 2
At a glance
Südwestrundfunk Anstalt des öffentlichen Rechts (Stuttgart, Germany) is tendering: Framework agreement for the procurement of licenses for the tool CheckMK in Lot 1 and corresponding services in Lot 2. Offers are due 22 Oct 2026, 12:00 CEST. Estimated value €2.3m, 48-month contract, 2 lots. Bidders must show, among other things: certificates, references, insurance.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Original deadline:
8 Oct 2026, 12:00 CEST - Deadline
- €2.3m
- Estimated value
- 48 months
- Duration
- Open procedure
- Procedure
- 5 Oct 2026
- Published
- 685506-2026
- Notice number
- EU-I/T 5/2026
- Reference number
- Software package and information systems (48000000)
- Main CPV
- DE111
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- German
- Language of offers
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 8 Oct 2026, 12:00 CEST to 22 Oct 2026, 12:00 CEST. The newest notice applies.
Notice published
Original deadline
Deadline for offers
Planned start of the contract
What the buyer wants
Südwestrundfunk (SWR) as a public broadcaster of ARD is absolutely dependent on a functioning IT infrastructure to fulfil its tasks. In the age of digital communication, central elements are necessary for efficient process control in order to digitally plan, implement and implement processes both internally and ARD-wide. At Südwestrundfunk and the eligible Landesrundfunkanstalten various software solutions for network management are currently in use.
A large number of eligible subscribers already use the network management tool CheckMK and are deeply integrated into the system landscape. As part of the ARD structural reform, a holistic solution is to be established across the entire ARD. For this purpose, services for the product Checkmk are to be procured for the Südwestrundfunk and other eligible Landesrundfunkanstalten.
Furthermore, eligible subscribers require further services such as consulting and support in the area of network management and the product CheckMK. The Südwestrundfunk (SWR) as the client and the broadcasters entitled to purchase therefore intended a procurement in two lots:
- Lot 1: Services for the product Checkmk incl. Support
- Lot 2: Development and consulting in the field of Checkmk The customer (SWR) / person entitled to subscription makes the following essential requirements: Lot 1:
- Framework agreement for the basic term of 24 months
- Delivery services of the product Checkmk incl. temporary support.
- Optional additional services Extension of the framework agreement by 12 to then 36 months Extension of the framework agreement by a further 12 to a total of 48 months advance payment guarantee services acc. the requirements of the technical specification (see contract documents and Appendix 17
- Service and price sheet for lot 1) The acceptance quantities for lot 1 are shown in the procedural and contract documents, chapter 5.6 acceptance quantities: acceptance quantities Number of services in pieces for Checkmk incl.Support: Minimum acceptance quantity: 1,000,000 pieces, Planned acceptance quantity: 1,400,000 pieces, Optional maximum acceptance quantity: 1,800,000 pieces Checkmk Synthetic Monitoring: Minimum acceptance quantity: 10 pieces, Planned acceptance quantity: 200 pieces, Optional maximum acceptance quantity: 500 pieces Virtual appliances: Minimum acceptance quantity: 0 pieces, Planned acceptance quantity: 0 pieces, Optional maximum acceptance quantity: 1 piece per license squadron up to 600,000 services The start of the framework agreement is planned for 01.03.2027.In addition to SWR as the client, the following named public broadcasters and their subsidiaries and subsidiaries, if the participation of the public broadcasters is at least 50%, are involved as eligible subscribers in this framework agreement:
- Deutschlandradio (DR)
- Hessische Rundfunk (HR)
- ARD-Sternpunkt (represented by HR)
- Mitteldeutscher Rundfunk (MDR)
- Norddeutscher Rundfunk (NDR)
- Rundfunk Berlin Brandenburg (RBB)
- ARD-POC + Text (represented by RBB)
- IVZ (represented by RBB)
- Saarländischer Rundfunk (SR)
- Südwestrundfunk (SWR)
- Westdeutscher Rundfunk (WDR) The objective of the procurement procedure shall be to conclude a framework agreement per lot. The framework agreements will be concluded with a basic term of initially 24 months and two extension options for a further 12 months each.
CPV codes
- 48000000Software package and information systemsmain
- 72000000IT services: consulting, software development, Internet and support
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Framework agreement for the procurement of licenses for the tool Checkmk in Lot 1
- Estimated value:
- €2.3m
- Duration:
- 48 months
- Place (NUTS):
- DE111
- CPV:
- 48000000 · Software package and information systems
Südwestrundfunk (SWR) as a public broadcaster of ARD is absolutely dependent on a functioning IT infrastructure to fulfil its tasks. In the age of digital communication, central elements are necessary for efficient process control in order to digitally plan, implement and implement processes both internally and ARD-wide. At Südwestrundfunk and the eligible Landesrundfunkanstalten various software solutions for network management are currently in use. A large number of eligible subscribers already use the network management tool CheckMK and are deeply integrated into the system landscape. As part of the ARD structural reform, a holistic solution is to be established across the entire ARD. For this purpose, services for the product Checkmk are to be procured for the Südwestrundfunk and other eligible Landesrundfunkanstalten. Furthermore, eligible subscribers require further services such as consulting and support in the area of network management and the product CheckMK. The Südwestrundfunk (SWR) as the client and the broadcasters entitled to purchase therefore intended a procurement in two lots: • Lot 1: Services for the product Checkmk incl. Support • Lot 2: Development and consulting in the field of Checkmk The customer (SWR) / person entitled to subscription makes the following essential requirements: Lot 1: - Framework agreement for the basic term of 24 months - Delivery services of the product Checkmk incl. temporary support. - Optional additional services Extension of the framework agreement by 12 to then 36 months Extension of the framework agreement by a further 12 to a total of 48 months advance payment guarantee services acc. the requirements of the technical specification (see contract documents and Appendix 17 – Service and price sheet for lot 1) The acceptance quantities for lot 1 are shown in the procedural and contract documents, chapter 5.6 acceptance quantities: acceptance quantities Number of services in pieces for Checkmk incl. Support: Minimum acceptance quantity: 1,000,000 pieces, Planned acceptance quantity: 1,400,000 pieces, Optional maximum acceptance quantity: 1,800,000 pieces Checkmk Synthetic Monitoring: Minimum acceptance quantity: 10 pieces, Planned acceptance quantity: 200 pieces, Optional maximum acceptance quantity: 500 pieces Virtual appliances: Minimum acceptance quantity: 0 pieces, Planned acceptance quantity: 0 pieces, Optional maximum acceptance quantity: 1 piece per license squadron up to 600,000 services The start of the framework agreement is planned for 01.03.2027. In addition to SWR as the client, the following named public broadcasters and their subsidiaries and subsidiaries, if the participation of the public broadcasters is at least 50%, are involved as eligible subscribers in this framework agreement: • Deutschlandradio (DR) • Hessische Rundfunk (HR) • ARD-Sternpunkt (represented by HR) • Mitteldeutscher Rundfunk (MDR) • Norddeutscher Rundfunk (NDR) • Rundfunk Berlin Brandenburg (RBB) • ARD-POC + Text (represented by RBB) • IVZ (represented by RBB) • Saarländischer Rundfunk (SR) • Südwestrundfunk (SWR) • Westdeutscher Rundfunk (WDR) The objective of the procurement procedure shall be to conclude a framework agreement per lot. The framework agreements will be concluded with a basic term of initially 24 months and two extension options for a further 12 months each.
Lot 2Framework agreement for the procurement of licenses for the tool Checkmk in Lot 1 and corresponding services in Lot 2
- Estimated value:
- €380,000
- Duration:
- 48 months
- Place (NUTS):
- DE111
- CPV:
- 72000000 · IT services: consulting, software development, Internet and support
Der Südwestrundfunk (SWR) als öffentlich-rechtliche Rundfunkanstalt der ARD ist zur Erfüllung ihrer Aufgaben auf eine funktionierende IT-Infrastruktur zwingend angewiesen. Für eine effiziente Prozesssteuerung sind im Zeitalter der digitalen Kommunikation zentrale Elemente notwendig, um sowohl intern als auch ARD-weit Prozesse digital planen, durchführen und umsetzen zu können. Beim Südwestrundfunk und den bezugsberechtigten Landesrundfunkanstalten sind derzeit unterschiedliche Softwarelösungen für das Netzwerkmanagement im Einsatz. Flächendeckend ist bei einer Vielzahl der Bezugsberechtigten bereits das Netzwerkmanagement-Tool CheckMK im Einsatz und tief in die Systemlandschaft integriert. Im Rahmen der ARD-Strukturreform soll eine ganzheitliche Lösung über die gesamte ARD etabliert werden. Hierzu sollen für den Südwestrundfunk und weitere bezugsberechtigte Landesrundfunkanstalten Services für das Produkt Checkmk beschafft werden. Des Weiteren benötigen die Bezugsberechtigten weiterführenden Dienstleistungen wie Beratungen und Support im Bereich des Netzwerkmanagements und zu dem Produkt CheckMK. Der Südwestrundfunk (SWR) als Auftraggeber und die bezugsberechtigten Rundfunkanstalten beabsichtigten daher eine Beschaffung in zwei Losen: • Los 1: Services für das Produkt Checkmk inkl. Support • Los 2: Entwicklung und Beratung im Bereich Checkmk An die vom Auftragnehmer bereitzustellenden Leistungen stellt der Auftraggeber (SWR) / Bezugsberechtigte die nachfolgend genannten wesentlichen Anforderungen: Los 2: - Vertrag Rahmenvereinbarung über die Grundlaufzeit von 24 Monaten - Dienstleistungen Beratungs- und Unterstützungsleistungen zum Produkt Checkmk aus Los 1 Entwicklungs-, Migrations- und Integrationsleistungen - Optionale Zusatzleistungen Verlängerung der Rahmenvereinbarung um 12 auf dann 36 Monate Verlängerung der Rahmenvereinbarung um weitere 12 auf insgesamt 48 Monate Leistungen gem. den Anforderungen der technischen Leistungsbeschreibung (siehe Vertragsunterlagen und Anlage 21 – Leistungs- und Preisblatt für Los 2) Die Abnahmemengen für Los 2 sind in den Verfahrens- und Vertragsunterlagen, Kapitel 6.8 Abnahmemengen dargestellt: Abnahmemengen Dienstleistung in Stunden: Mindestabnahmemenge: 200 Stunden, Geplante Abnahmemenge: 400 Stunden, Optionale Höchstabnahmemenge: 600 Stunden Abnahmemengen Nebenkostenpauschale (inkl. Reisezeiten) pro Vor-Ort-Einsatz: Mindestabnahmemenge: 0 Stunden, Geplante Abnahmemenge: 0 Stunden, Optionale Höchstabnahmemenge: 10 Stunden Der Start der Rahmenvereinbarung ist für den 01.03.2027 geplant. An dieser Rahmenvereinbarung sind neben dem SWR als Auftraggeber die nachfolgend benannten öffentlich-rechtlichen Rundfunkanstalten sowie deren Tochter- und Beteiligungsunternehmen, sofern die Beteiligung der öffentlich-rechtlichen Rundfunkanstalten mindestens 50% beträgt, als Bezugsberechtigte beteiligt: • Deutschlandradio (DR) • Hessischen Rundfunk (HR) • ARD-Sternpunkt (vertreten durch HR) • Mitteldeutscher Rundfunk (MDR) • Norddeutscher Rundfunk (NDR) • Rundfunk Berlin Brandenburg (RBB) • ARD-POC + Text (vertreten durch RBB) • IVZ (vertreten durch RBB) • Saarländischer Rundfunk (SR) • Südwestrundfunk (SWR) • Westdeutscher Rundfunk (WDR) Ziel des Vergabeverfahrens ist der Abschluss einer Rahmenvereinbarung je Los. Die Rahmenvereinbarungen werden mit einer Grundlaufzeit von zunächst 24 Monaten und zwei Verlängerungsoptionen um jeweils weitere 12 Monate abgeschlossen.
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- CertificatesCompany or personnel certificates named in the notice
- ReferencesSimilar contracts delivered before
- InsuranceProfessional or liability insurance
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (9)
Information on groupings: Where a group of tenderers is formed, the proof of ‘non-exclusion’, ‘qualification and authorisation to practice’ and ‘economic and financial capacity’ as required by Chapter 4.3.1 (Procedural and contractual documents) shall be provided by each member of the group of tenderers upon submission of the tender. The required evidence of ‘technical and professional capacity’ may be submitted separately according to the division of performance within the tendering group.
Note on subcontractors: when subcontractors are used, the proof of ‘qualification and authorisation to practice’ and ‘economic and financial capacity’ required under Chapter 4.3 (Procedural and contractual documents) must be provided only by the tenderer upon submission of the tender.
The required evidence under ‘Technical and professional capacity’ must be provided by the tenderer for the planned subcontractors as specified in Chapter 3.10.2 (Procedural and contractual documents) to the extent that the subcontractor(s) are intended for the corresponding partial services. The required proof under “No exclusion grounds” and the “Declaration of Commitment to Minimum Remuneration (LTMG)” must be submitted by the bidder for himself and for the planned subcontractor upon submission of the offer.
The required proof of “Russia sanctions (sanctions regulation)” must be submitted by the bidder with the submission of the offer in accordance with Chapter 3.2.1 (document procedural and contract documents). Note on Eligibility Loan: In the case of the qualifying loan, the bidder must already present with the offer the proof of suitability of the other company, corresponding to the scope of the qualifying loan, and the “Appendix 05 – Declaration of Liability § 47 para 3 VgV”.
The client (SWR) will request an excerpt from the competition register from the Federal Cartel Office for each bidder / member of a bidding community who is suitable according to the specified criteria. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A1.1 - To prove the absence of grounds for exclusion pursuant to §42 VgV in conjunction with §§123,124 GWB, the "Appendix 06 - Bidder information with self-declaration" must be enclosed. In the case of use of subcontractors, the Annex 04b – Declaration of Commitment Subcontractor and Eligibility Loan shall be completed for each subcontractor. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A2.1 - In order to prove the qualification and permission to pursue the profession, each tender must be accompanied by proof that the tenderer is registered in the professional or commercial register in accordance with the legislation of the country of the Community or the Contracting State of the EEA Agreement. Minimum requirement: professional or commercial registration certificate not older than 1 year. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A3.1 - Proof of company liability insurance coverage with the following coverage sums: Minimum requirement:
- For property and personal damage min. 3,000,000 € per damage event and at least 6,000,000 € maximum annual compensation
- For property damages min. €1,000,000 per damage event and at least €2,000,000 annual maximum compensation or
- Submission of a self-declaration that in the event of an order, the existing cover sums will be adjusted to the sums listed above. The proof of this adjustment must be submitted unsolicited to the contracting entity (SWR) at the latest two weeks after the award of the contract. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A3.2 – Certificate of credit or corporate information from a credit agency (e.g. Creditreform) or equivalent proof from an auditing firm from the country in which the bidder is registered (not older than 6 months), from which a risk class/probability of default can be clearly read. Minimum requirement: demonstration of a failure probability of not more than 1,5 %. Note: Self-declarations or information of the house bank do not meet this requirement if they do not clearly indicate the probability of default. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A4.1 - Proof that the bidder is authorized by the manufacturer to distribute the products offered and above min. has a platinum partner status or is a manufacturer himself. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A4.2 - Evidence of 2 comparable reference projects of comparable nature and scale in the past 3 years with the required information. Use the “Appendix 13 – Lot 1 Reference Template Services” and describe the reference project based on the criteria listed therein. For lot 1: Exclude reference = Not all (6) criteria are met. Reference has passed = All (6) criteria are met. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A4.1 - Proof of manufacturer certification as a platinum partner. The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
A4.2 - Evidence of 2 comparable reference projects of comparable nature and scale in the past 3 years with the required information. Use the “Appendix 18 – Lot 2 service reference template” and describe the reference project based on the criteria listed therein. For lot 2: Exclude reference = If A criteria are not met and / or less than 11 of the 13 criteria are met (including the A criteria) Reference has passed = All A criteria and at least 12 of the 13 criteria are met The contracting authority/entity shall establish suitability if the tenderer submits all the supporting documents requested and fulfils all the minimum requirements for such supporting documents, if any.
Options, renewals, framework
- Framework agreement without reopening of competition
- Options: foreseen
- Renewals: up to 2 times, 12 months each
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
12 met · 2 expiring · 2 missing · 2 to check
Conditions in this notice
- Certificatescertificate in the profile, valid on the bid dateIn your profile
- References3 matching references from the last 3 yearsIn your profile
- Insuranceliability policy expires before the bid deadlineExpires before the deadline
Registers — checked automatically
- Handelsregistercompany active, managing directors matchVerified
- Transparenzregister (beneficial owners)entry matches the shareholdersVerified
- Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
Lot 1
- Price
Lot 1: The contract is awarded on the most economical offer, taking into account the price only. The following criteria are used to test and evaluate performance: Exclusion criteria (A criteria) A criteria must be fully met. If all A criteria are met, the client (SWR) will carry out a review of the prices in the next classification level. The tender offering the best price shall be awarded. If the offer price of various leading offers is absolutely identical, the lot decides.
The notice does not publish weights — see the tender documents.
Lot 2
- Quality
Lot 2: The contract is awarded on the most economical offer, taking into account the price and the quality of the service. The following criteria are used to test and evaluate the performance: Exclusion criteria (A criteria) A criteria must be fully met. Evaluation criteria (B criteria) B criteria are rated with points and are included in the performance evaluation. Information criteria (I criteria) I criteria are not evaluated, but only serve for information, but are binding in this respect (responses to I criteria may not restrict information on A or B criteria or generally the requested performance). If all A criteria are met, the client (SWR) will carry out a review of the prices in the next classification level. Then the evaluation of all offers with regard to the performance points and the prices takes place. The overall assessment is made by determining the performance-price ratio according to the “Simple Indicative Value Method” according to UfAB 2018. Here, the performance-price ratio is formed. In each case, a key figure Z for the performance-price ratio is determined: Z=(total sum of performance points)/offer price The offer with the best performance-price ratio is awarded the contract. If the performance-price ratio (Z) ratio of different leading tenders is absolutely identical, the lower-priced tender shall be awarded.
The notice does not publish weights — see the tender documents.
Buyer
Südwestrundfunk Anstalt des öffentlichen Rechts
- Address
- Neckarstraße 230, 70190 Stuttgart, Germany
- Region (NUTS)
- DE111
- Website
- www.swr.de
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- t07119290
What this buyer bought before
5 IT contract award notices 2024–2025.
Rahmenvereinbarung für den Erwerb von Softwarelizenzen und Service-Leistungen des Design-Tools Figma
Winner: Figma, Inc.
value not disclosed
8 Dec 2025
Rahmenvereinbarung für die Beschaffung von Multifunktionsgeräten und Druckern, Zubehör, Verbrauchsmaterial und Service in den Finanzierungsformen Kauf oder Lea…
Winner: Bechtle GmbH +1 more contractors · 2 bids
value not disclosed
13 Nov 2025
Rahmenvereinbarung zur Beschaffung von herstellerspezifischen Cloudleistungen des Herstellers Google für den SWR und weitere Bezugsberechtigte
Winner: Google Cloud EMEA Ltd.
€52.9mFramework agreement — maximum value
3 Nov 2025
Leistungen der Datadog Inc.
Winner: Datadog Inc.
value not disclosed
27 Jun 2025
Rahmenvereinbarung zur Lieferung von Standard-Industrieservern im 19“ Format für den SWR und weitere Bezugsberechtigte
Winner: Bechtle GmbH · 3 bids
€13.5mFramework agreement — maximum value
20 Nov 2024
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- it-vergabe.eu
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Framework agreement for the procurement of licenses for the tool CheckMK in Lot 1 and corresponding services in Lot 2"?
Offers are due by 22 Oct 2026, 12:00 CEST. The deadline for offers was changed once: from 8 Oct 2026, 12:00 CEST to 22 Oct 2026, 12:00 CEST. The newest notice applies.
What is the estimated value?
The estimated value published in the notice is €2.3m.
Who is the buyer?
Südwestrundfunk Anstalt des öffentlichen Rechts (Stuttgart, Germany).
Where and how do I submit an offer?
Offers are submitted electronically on it-vergabe.eu.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
price (criteria differ between lots).
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 22 Oct 2026, 01:07 CEST.