Maintenance and development service for the document management system PINAL
At a glance
Haridus- ja Teadusministeerium ( Tartu linn, Estonia) is tendering: Maintenance and development service for the document management system PINAL. Offers are due 12 Nov 2026, 12:00 CET. Estimated value €250,000, 48-month contract, 2 lots.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Original deadline:
26 Oct 2026, 12:00 CET - Deadline
- €250,000
- Estimated value
- 48 months
- Duration
- Open procedure
- Procedure
- 23 Oct 2026
- Published
- 735449-2026
- Notice number
- 307649-0000
- Reference number
- Software development services (72262000)
- Main CPV
- EST
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- Estonian
- Language of offers
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 26 Oct 2026, 12:00 CET to 12 Nov 2026, 12:00 CET. The newest notice applies.
Notice published
Original deadline
Deadline for offers
Opening of offers
Planned start of the contract
What the buyer wants
The purpose of the procurement is to conclude a framework contract with one of the tenderers who will provide the best qualified and priced workforce for the development and maintenance of the document management system of the Ministry of Education and Research, and to provide technical support to the client in the management of the information system. / Grounds for exclusion and qualification criteria: See procurement source documents
CPV codes
- 72262000Software development servicesmain
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Maintenance and development service for the document management system PINAL
- Estimated value:
- €250,000
- Duration:
- 48 months
- CPV:
- 72262000 · Software development services
The purpose of the procurement is to conclude a framework contract with one of the tenderers who will provide the best qualified and priced workforce for the development and maintenance of the document management system of the Ministry of Education and Research, and to provide technical support to the client in the management of the information system. / Grounds for exclusion and qualification criteria: See procurement source documents
Lot 2
- Estimated value:
- €250,000
- Duration:
- 48 months
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.
Options, renewals, framework
- Framework agreement without reopening of competition
- Up to 1 contractors in the framework
This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.
1 met · 0 expiring · 1 missing · 6 to check
This tender's facts
- 2 lotschoose the lots you can deliver and price each oneNeeds a look
- Framework agreementone supplier — every order during the agreement goes to the winnerNeeds a look
- Price — 50 ptsyour price against past winning bidsNeeds a look
- Who wins at this buyerrecently: AKTSIASELTS HELMES, Iduleht OÜ — 5 different winners in the last 6 awardsNeeds a look
Typical for: IT staffing (body leasing)
- Specialist profilespeople matching each requested role and seniorityNot in your profile yet
- Day ratesyour rate for each role against the marketNeeds a look
- Availability and start datepeople free from the required startNeeds a look
- Staffing referencessimilar staffing contracts deliveredIn your profile
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Price50%
Vaata hanke alusdokumentidest
- Quality50%
Vaata hanke alusdokumentidest
Buyer
Haridus- ja Teadusministeerium
- Address
- Munga tn 18, 50088 Tartu linn, Estonia
- Website
- www.hm.ee
Register identifiers
- Registration no. in the notice
- 70000740
What this buyer bought before
55 IT contract award notices 2018–2026, €8.1m in total.
Täienduskoolituste infosüsteemi Juhan hooldus- ja arendustööd
Winner: AKTSIASELTS HELMES · 6 bids
€1.5mFramework agreement — maximum value
22 Jun 2026
Eesti keele iseseisva õppe e-teenuse arendamine: C1-taseme omandamist toetava e-kursuse sisuloome ja tehniline realiseerimine ning olemasoleva keeleõppekeskkon…
Winner: Iduleht OÜ +1 more contractors · 2 bids
€1.5mFramework agreement — maximum value
2 Jun 2026
Atlassian toodete konsultatsiooni- ja arendusteenus
Winner: Trinidad Wiseman OÜ · 2 bids
€350,000Framework agreement — maximum value
7 Apr 2026
Haridussilma veebirakenduse arendamine 2025
Winner: Trinidad Wiseman OÜ · 2 bids
€60Framework agreement — maximum value
18 Feb 2026
Sisseastumise infosüsteemi testimine (SAIS3 läbilaskekatse)
Winner: FOB Solutions OÜ · 3 bids
€14,700
19 Nov 2025
Sisseastumise infosüsteemi testimine (SAIS3 stresstest)
Winner: Osaühing ASA Quality Services · 3 bids
€14,300
19 Nov 2025
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- riigihanked.riik.ee
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Maintenance and development service for the document management system PINAL"?
Offers are due by 12 Nov 2026, 12:00 CET. The deadline for offers was changed once: from 26 Oct 2026, 12:00 CET to 12 Nov 2026, 12:00 CET. The newest notice applies.
What is the estimated value?
The estimated value published in the notice is €250,000.
Who is the buyer?
Haridus- ja Teadusministeerium ( Tartu linn, Estonia).
Where and how do I submit an offer?
Offers are submitted electronically on riigihanked.riik.ee.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
price 50%, quality 50%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 04:32 CEST.