Maintenance, development and other services for Kofax components
At a glance
Bundesrepublik Deutschland - Bundesamt für Justiz (Bonn, Germany) is tendering: Maintenance, development and other services for Kofax components. Offers are due 11 Nov 2026, 10:00 CET. 48-month contract, 2 lots. Bidders must show, among other things: references, key people, minimum turnover, insurance.
Published on:TEDBekanntmachungsservice (DÖE)
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Original deadline:
6 Nov 2026, 10:00 CET - Deadline
- not published
- Estimated value
- 48 months
- Duration
- Open procedure
- Procedure
- 28 Oct 2026
- Published
- 745993-2026
- Notice number
- 2025 0000 5942
- Reference number
- IT services: consulting, software development, Internet and support (72000000)
- Main CPV
- DEA22
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- German
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 6 Nov 2026, 10:00 CET to 11 Nov 2026, 10:00 CET. The newest notice applies.
Notice published
Original deadline
Deadline for offers
Offers binding until (computed)computed
50 days from the deadline for offers, per the notice
Planned start of the contract
Planned end of the contract
What the buyer wants
There is a need for various services, which are advertised in the form of a maintenance contract, a service contract and a framework agreement. Due to the individual technical procedures for the Electronic Commercial and Cooperative Register (EHUG), the electronic criminal justice exchange (ESTA) and the use of the document management system DOMEA, the BfJ works with the scan standard software Kofax.
Kofax is required for the creation of electronic documents from the paper-based inbox of EHUG and the judicial recovery. The BfJ intends to continue using the software, which will require a new care contract for continuous care from January 1, 2027. For this purpose, an EVB-IT maintenance contract is to be concluded. A connector was developed for connection to the EHUG technical process. This interface (individual software) must also be maintained from January 1, 2027.
This is concluded in an EVB-IT service contract. The central scan point of the BfJ was upgraded according to the specifications of TR-RESISCAN. In order to technically implement the requirements of TR-RESISCAN, adjustments and extensions were made to Kofax by the current service provider. The scanning material passes through the Kofax-owned modules Scanning, PDFGenerator and Export. They also run through modules of the current service provider (Kofax Capture Custom Module).
The maintenance of the Kofax Capture Custom Modules is also part of this tender and is also required from January 1, 2027. These three performance components are to be provided and billed by an annual lump sum. In addition, the BfJ has a need for creation, development and other services. For this purpose, a framework agreement is concluded. For the existing EHUG interface as well as for other new technical procedures, development and further development services are commissioned.
For the connection of new technical processes, configuration and development services may have to be provided. Other services can be called up, among other things, as consulting management, workshop and/or operational support, e.g. for installation/configuration work or development work on site at the contractor, in the form of telephone advice and/or remote support. A more detailed description of the service can be found in the service description (LB).
CPV codes
- 72000000IT services: consulting, software development, Internet and supportmain
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Maintenance, development and other services for Kofax components
- Estimated value:
- not published
- Place (NUTS):
- DEA22
- CPV:
- 72000000 · IT services: consulting, software development, Internet and support
There is a need for various services, which are advertised in the form of a maintenance contract, a service contract and a framework agreement. Due to the individual technical procedures for the Electronic Commercial and Cooperative Register (EHUG), the electronic criminal justice exchange (ESTA) and the use of the document management system DOMEA, the BfJ works with the scan standard software Kofax. Kofax is required for the creation of electronic documents from the paper-based inbox of EHUG and the judicial recovery. The BfJ intends to continue using the software, which will require a new care contract for continuous care from January 1, 2027. For this purpose, an EVB-IT maintenance contract is to be concluded. A connector was developed for connection to the EHUG technical process. This interface (individual software) must also be maintained from January 1, 2027. This is concluded in an EVB-IT service contract. The central scan point of the BfJ was upgraded according to the specifications of TR-RESISCAN. In order to technically implement the requirements of TR-RESISCAN, adjustments and extensions were made to Kofax by the current service provider. The scanning material passes through the Kofax-owned modules Scanning, PDFGenerator and Export. They also run through modules of the current service provider (Kofax Capture Custom Module). The maintenance of the Kofax Capture Custom Modules is also part of this tender and is also required from January 1, 2027. These three performance components are to be provided and billed by an annual lump sum. In addition, the BfJ has a need for creation, development and other services. For this purpose, a framework agreement is concluded. For the existing EHUG interface as well as for other new technical procedures, development and further development services are commissioned. For the connection of new technical processes, configuration and development services may have to be provided. Other services can be called up, among other things, as consulting management, workshop and/or operational support, e.g. for installation/configuration work or development work on site at the contractor, in the form of telephone advice and/or remote support. A more detailed description of the service can be found in the service description (LB).
Lot 2
- Estimated value:
- not published
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
- Minimum turnoverMinimum annual turnover or financial standing
- InsuranceProfessional or liability insurance
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (5)
Please provide reference information (at least two appropriate references on previous service contracts (creation of electronic documents from paper inbox)) within the last three calendar years. The reference must meet the following minimum requirements:
- Period of implementation: The service must have been provided within the three years preceding the date of submission of the tender.
- Contract duration: A contract duration (or the sum of several individual contracts for the same reference client) of at least three years must be verifiable.
- Order value: The total order value (net) must be at least 500,000.00 euros.
Kofax Platinum Partner Status The Kofax Platinum Partner Status (or a higher status of the manufacturer) is mandatory for the provision of the services. Proof of confirmation of status shall be requested by the contracting entity before the contract is awarded.
Minimum annual turnover of € 540,000.00, which is attributable to data cleanup in total, which correspond to the advertised proof by self-declaration.
Proof of a company liability insurance according to § 45 paragraph 4 no. 2 VgV with the following minimum cover sums:
- at least 500.000.00 EUR per damage case for property damage,
- at least 500.000.00 EUR per damage case for property damage and
- at least 500.000.00 EUR per damage case from breach of data protection law.
Employees with experience in the field of advertised services, proven by querying the qualification and experience of the specialists
Options, renewals, framework
- Framework agreement without reopening of competition
- Up to 1 contractors in the framework
This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.
4 met · 1 expiring · 1 missing · 3 to check
Conditions in this notice
- Key peopleyour team matched to the required rolesNot in your profile yet
- Referencessimilar contracts from your history matched to the conditionIn your profile
- Minimum turnoverturnover from your financial statements against the thresholdIn your profile
- Insuranceliability policy amount and validity on the bid dateIn your profile
This tender's facts
- 2 lotschoose the lots you can deliver and price each oneNeeds a look
- Framework agreementone supplier — every order during the agreement goes to the winnerNeeds a look
- Who wins at this buyerrecently: group24 AG, SoftwareOne Deutschland GmbH — 5 different winners in the last 6 awardsNeeds a look
Typical for: Support & maintenance
- Service levels (SLA)response and fix times you can guaranteeIn your profile
- Vendor support accessupdate rights and escalation to the manufacturerExpires before the deadline
Registers — checked automatically
- Handelsregistercompany active, managing directors matchVerified
- Transparenzregister (beneficial owners)entry matches the shareholdersVerified
- Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Buyer
Bundesrepublik Deutschland - Bundesamt für Justiz
- Address
- Adenauerallee 99-103, 53113 Bonn, Germany
- Region (NUTS)
- DEA22
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- 991-18383-39
What this buyer bought before
16 IT contract award notices 2020–2025, €4.3m in total.
Migration der bestehenden IGEL OS-Lizenzen auf Abonnementmodell mit Upgrade auf Government Edition
Winner: group24 AG
€531,619
8 Dec 2025
Überlassung von Adobe Acrobat Pro Feature Rectricted Licensing – Offline
Winner: SoftwareOne Deutschland GmbH
€151,275
25 Nov 2025
Pflege und Weiterentwicklung der Verfahrenssoftware des ZStV-Verfahrens
Winner: USU Digital Consulting GmbH
€2.6mFramework agreement — maximum value
21 Jul 2025
Instandhaltungsverlängerung für M12-2 Datenbankserver
Winner: Bechtle AG · 1 bid
€176,953Framework agreement — maximum value
12 Jun 2025
Germany-Bonn: IT services: consulting, software development, Internet and support
Winner: Materna Information & Communications SE · 1 bid
€3.4mFramework agreement — maximum value
28 Aug 2023
Pflege und Weiterentwicklung der Verfahrenssoftware des EHUG-Ordnungsgeldverfahrens
Winner: Materna Information & Communications SE
€3.4m
28 Aug 2023
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- www.evergabe-online.de
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Maintenance, development and other services for Kofax components"?
Offers are due by 11 Nov 2026, 10:00 CET. The deadline for offers was changed once: from 6 Nov 2026, 10:00 CET to 11 Nov 2026, 10:00 CET. The newest notice applies.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Bundesrepublik Deutschland - Bundesamt für Justiz (Bonn, Germany).
Where and how do I submit an offer?
Offers are submitted electronically on www.evergabe-online.de.
Is the contract divided into lots?
Yes, into 2 lots.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 10:13 CET.