Provision of a comprehensive service for printers, devices (...), photocopiers and a risograph, and provision of printers, multifunction devices, photocopiers and software (...).

GRODZKI URZĄD PRACY W KRAKOWIEKraków, PolandNotice 2026/BZP 00535619/01 · Reference number: ocds-148610-55630c6e-3fa4-4862-a5b2-d332dc858dc5

At a glance

GRODZKI URZĄD PRACY W KRAKOWIE (Kraków, Poland) is tendering: Provision of a comprehensive service for printers, devices (...), photocopiers and a risograph, and provision of printers, multifunction devices, photocopiers and software (...).. Offers are due 23 Nov 2026, 10:00 CET. 12-month contract.

Official noticeTender documents

Published on:e-Zamówienia (BZP)e-Zamowienia (postepowanie)

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Deadline
not published
Estimated value
12 months
Duration
Open procedure
Procedure
12 Nov 2026
Published
ocds-148610-55630c6e-3fa4-4862-a5b2-d332dc858dc5
Reference number
Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipment (50300000)
Main CPV
not allowed
Variant offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

  3. Opening of offers

  4. Offers binding until (computed)computed

    29 days from the deadline for offers, per the notice

  5. Planned start of the contract

  6. Planned end of the contract

What the buyer wants

Order name: “To provide a comprehensive service for printers, multi-functional devices, photocopiers and risographers, and to provide printers, multi-functional devices, photocopiers and software necessary for order fulfillment. ” The description of the contract shall include a model of the contract together with the annexes, which shall be annexed to the WWZ.

The list of printers and multi-function devices, after the expiry of the manufacturer's warranty period, is set out in Annex 2 to the SWZ/Annex 2 to the Agreement. The list of printers and multi-function devices covered by the manufacturer's warranty is set out in Annex 3 to the SWZ/Annex 3 to the Agreement. The list of photocopiers and risographers is set out in Annex 4 to the SCI/Annex 4 to the Agreement. Under the Contract, the Contractor undertakes:

  1. to provide a comprehensive service service including:
    1. printers and multi-function devices, after the expiry of the warranty period of the manufacturer, which is the property of the Contracting Authority, indicated in Annex 2, 84 pieces,
    2. printers and multi-function devices, covered by the manufacturer's guarantee, as indicated in Annex 3, in 20 pieces,
    3. photocopiers and risographers, which are the property of the Contracting Authority, as indicated in Annex 4, as indicated in Annex 4, in 8 pieces.
  2. to provide a service consisting of the provision, delivery and installation of 56 office equipment at the premises of the Ordering Authority, including:
    1. 26 monochrome printers,
    2. 14 monochromatic multi-function devices,
    3. 14 pieces of multi-functional colour devices,
    4. 2 monochrome photocopiers, (3) to provide software enabling automatic reading of the printing counters and administration of the equipment specified in Part I, points 20 and 35 of Annex 1 to the Agreement.The Contracting Authority, pursuant to Article 95(1) of the Act, requires employment on the basis of the employment relationship (employment contract) by the Contractor (or subcontractor) of the employee(s) performing the service in the field of performance of the contract.The performance of these activities involves the provision of work as defined in Article 22(1) of the Act of 26 June 1974. – Labour Code (i.e. Journal of Laws of 2026 item 1245).

CPV codes

  • 50300000Repair, maintenance and associated services related to personal computers, office equipment, telecommunications and audio-visual equipmentmain

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

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Show the notice text (1)

posiadają zdolność techniczną - wiedzę i doświadczenie , tj. w okresie ostatnich trzech lat przed upływem terminu składania ofert w niniejszym postępowaniu (a jeżeli okres prowadzenia działalności jest krótszy - w tym okresie) należycie wykonali lub wykonują, co najmniej dwie usługi polegające na serwisie urządzeń kopiująco-drukujących oraz zapewnieniu w trakcie realizacji serwisu materiałów eksploatacyjnych do tych urządzeń wraz z najmem lub dzierżawą lub leasingiem lub udostępnianiem urządzeń kopiująco-drukujących oraz oprogramowania służącego rozliczaniu kosztów oraz administrowaniu urządzeniami kopiująco-drukującymi, których realizacja trwała w sposób ciągły przez okres co najmniej 9 miesięcy w ramach jednej umowy, o wartości minimum 70 000,00 zł brutto każda. W przypadku usługi nadal realizowanej przez Wykonawcę, powyższe wymagania winna spełniać dotychczas zrealizowana część usługi.

Original language: Polish

Bid bond & performance security

Tender security (bid bond)
not required
Performance security
not required

What the notice says about securities

Wadium: non-required | Security of performance of contract: not required

EXAMPLE — not a result for your companyCan you bid? Your readiness check

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This tender's facts

  • Price — 60% of the scoreyour price against past winning bidsNeeds a look
  • ‘Time for the removal of failures, defects and maintenance — without… — 20% of the scoreevidence ready for this award criterionIn your profile
  • Dissolvement time, faults and maintenance – for replacement of… — 20% of the scoreevidence ready for this award criterionIn your profile
  • Who wins at this buyerrecently: Mardruk Marcin Kubaty, Web-Profit Maciej Kuźlik — 2 different winners in the last 3 awardsNeeds a look

Typical for: Managed services

  • Service levels (SLA)availability, response and penalty terms you can meetNeeds a look
  • Information securityISO/IEC 27001 or equivalent controlsIn your profile
  • Service and data locationwhere the service runs and where data is keptIn your profile
  • Business continuitybackups, disaster recovery and an exit planIn your profile
  • Operations teamqualified staff for the required service hoursIn your profile

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

  • Price60%
  • ‘Time for the removal of failures, defects and maintenance — without replacement of consumables’20%
  • Dissolvement time, faults and maintenance – for replacement of consumables20%

Buyer

GRODZKI URZĄD PRACY W KRAKOWIE

Address
Kraków, Poland
Region (NUTS)
PL12

Register identifiers

NIP (tax id)
6782748246
REGON
357124926
EU VAT
PL6782748246

What this buyer bought before

3 IT contract award notices 2023–2025, €156,376 in total.

  • Kompleksowa obsługa serwisowo- eksploatacyjna dla drukarek, urządzeń wielofunkcyjnych, kserokopiarek i risografu, udostępnienie drukarek i kserokopiarek oraz o…

    Winner: Mardruk Marcin Kubaty · 2 bids

    PLN 254,585

    11 Dec 2025

  • Dostawa sprzętu komputerowego dla Grodzkiego Urzędu Pracy w Krakowie

    Winner: Web-Profit Maciej Kuźlik · 5 bids

    PLN 193,553

    4 Dec 2025

  • KOMPLEKSOWA OBSŁUGA EKSPLOATACYJNO SERWISOWA DLA DRUKAREK URZĄDZEŃ WIELOFUNKCYJNYCH KSEROKOPIAREK I RISOGRAFU UDOSTĘPNIENIE DRUKAREK I KSEROKOPIAREK ORAZ OPROG…

    Winner: MARDRUK Marcin Kubaty · 2 bids

    PLN 231,757

    5 Jan 2023

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

Questions & answers

What is the deadline for offers in "Provision of a comprehensive service for printers, devices (...), photocopiers and a risograph, and provision of printers, multifunction devices, photocopiers and software (...)."?

Offers are due by 23 Nov 2026, 10:00 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

GRODZKI URZĄD PRACY W KRAKOWIE (Kraków, Poland); NIP (tax id) 6782748246, REGON 357124926.

Where and how do I submit an offer?

Offers are submitted electronically on https://ezamowienia.gov.pl/mp-client/search/list/ocds-148610-55630c6e-3fa4-4862-a5b2-d332dc858dc5.

How are offers scored?

Price 60%, ‘Time for the removal of failures, defects and maintenance — without replacement of consumables’ 20%, Dissolvement time, faults and maintenance – for replacement of consumables 20%.

Is a bid bond required?

No, the notice does not require a bid bond.

Which procedure is used?

Open procedure.

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Source: Biuletyn Zamówień Publicznych (BZP). SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 12 Nov 2026, 14:05 CET.