Deadline changedManaged servicesTEDPolski

Provision of services related to the maintenance of the database infrastructure for the Institute of Environmental Protection – National Research Institute

INSTYTUT OCHRONY ŚRODOWISKA - PAŃSTWOWY INSTYTUT BADAWCZYWarszawa, PolandNotice 753372-2026 · Reference number: P-PZ.220.21.2026.JĆ

At a glance

INSTYTUT OCHRONY ŚRODOWISKA - PAŃSTWOWY INSTYTUT BADAWCZY (Warszawa, Poland) is tendering: Provision of services related to the maintenance of the database infrastructure for the Institute of Environmental Protection – National Research Institute. Offers are due 10 Nov 2026, 12:00 CET. 12-month contract. Bidders must show, among other things: certificates, key people.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

Key facts

Original deadline: 3 Nov 2026, 12:00 CET
Deadline
not published
Estimated value
12 months
Duration
Open procedure
Procedure
30 Oct 2026
Published
753372-2026
Notice number
P-PZ.220.21.2026.JĆ
Reference number
Database services (72320000)
Main CPV
PL911
Place of performance (NUTS)
Polish
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 3 Nov 2026, 12:00 CET to 10 Nov 2026, 12:00 CET. The newest notice applies.

  1. Notice published

  2. Original deadline

  3. Deadline for offers

  4. Opening of offers

  5. Offers binding until (computed)computed

    90 days from the deadline for offers, per the notice

What the buyer wants

The object of the contract is to provide services to the Contracting Authority to maintain a database infrastructure distributed in two centres: Data Center of the Ministry of Climate and Environment (DC MKiŚ) and a backup facility designated by the Contracting Authority (DC OZ)

Technologies named

  • Kubernetes

CPV codes

  • 72320000Database servicesmain
  • 48610000Database systems
  • 72300000Data services
  • 48710000Backup or recovery software package
  • 72000000IT services: consulting, software development, Internet and support

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesCompany or personnel certificates named in the notice
  • Key peopleSpecialist

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (2)

Contractors shall comply with the condition if they show that: 4.1) The Contractor performs or performs in the last 3 (three) years before the deadline for the submission of tenders, and if the period of business is shorter - during that period, a minimum of 2 (two) maintenance and management services for cloud computing systems with a value of each of the services not less than PLN 60 000,00 net, and shall include documents proving that the service has been performed or is properly performed.

For 1 (one) service the Contracting Authority understands the service performed on the basis of 1 (one) contract. In the case of contracts not concluded at the date of the submission of tenders, the service provided by the Contractor must be carried out at the date of the submission of tenders at the amount of not less than PLN 60 000,00 net and its scope must cover at least the scope specified in point 4.1.) of the SWI.

Where the value of the contract is specified in a currency other than in Polish zlotys, The Contracting Authority will convert this value into Polish gold - on the basis of the average rate of gold in relation to foreign currency, as specified in the Table of National Courses of the Bank of Poland on the day of publication of the Order Announcements.

If the average NBP course is not published on that day, The Ordering Party shall accept the average course from the last day before the date of publication of the Contract Notices.

Contractors will comply with the condition if they show that: 4.2.) For the purpose of the performance of the order, the Contractor shall have or will have at least:

  • 1 (one ) person
  • an IT specialist who will be assigned to the performance of the order, certified Kubernetes Application Developer and Certified Kubernetes Administrator and at least 1 year of experience in working with Kubernetes or
  • 2 (two) people
  • IT specialists who will be directed to the performance of the order, having at least 1 year of experience in working with Kubernetes, assuming that one person has certified Kubernetes Application Developer and the other Certified Kubernetes Administrator. Certificates indicated as required for Specialists may be replaced by equivalent certificates. As equivalent to the above certificates, the Contracting Authority will recognise a certificate covering:
  • an analogous substantive field resulting from the knowledge to which the certificate relates
  • a similar level of competence (e.g. basic, advanced, expert),
  • an equivalent level of professional experience required for obtaining a given certificate (e.g.: the need to demonstrate participation in a certain number of projects in a given role, etc.),
  • obtaining a certificate is confirmed by examination, if required. An equivalent certificate may not be issued by the Contractor or a subsidiary of the Contractor.
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Conditions in this notice

  • Certificates named in the noticematched against the certificates in your profileIn your profile
  • Specialista person in your team with the required experienceNot in your profile yet

This tender's facts

  • Price — 85 ptsyour price against past winning bidsNeeds a look
  • Kubernetescertified specialists or partner status for KubernetesIn your profile
  • Who wins at this buyerrecently: Oktawave S.A., Bemix Media Sp. z o.o. — 5 different winners in the last 6 awardsNeeds a look

Typical for: Managed services

  • Service levels (SLA)availability, response and penalty terms you can meetNeeds a look
  • Information securityISO/IEC 27001 or equivalent controlsIn your profile
  • Service and data locationwhere the service runs and where data is keptIn your profile
  • Business continuitybackups, disaster recovery and an exit planIn your profile

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

  • Price85%

    Gross tender price (C) - detailed description of the tender criteria can be found in Chapter XXIII of the SWZ

  • Quality15%

    Number of additional, qualified IT specialists assigned to the execution of the contract (S): Under this criterion, a tender may receive up to 15 points. The evaluation of the tender under this criterion will be carried out by the Contracting Authority based on the List – Additional IT specialists assigned to the execution of the contract, the template of which constitutes Appendix No. 13 to the SWZ (Terms of Reference). NOTE: 1) The persons indicated by the Contractor in the "List of persons" (Appendix No. 12 to the SWZ) and in the "List – Additional IT specialists assigned to the execution of the contract" (Appendix No. 13 to the SWZ) may not overlap. The persons indicated in the "List of persons" (Appendix No. 12 to the SWZ) are subject to supplementation pursuant to Article 128(1) of the Public Procurement Law (PPL). 2) If the Contractor fails to indicate in the "List of persons" (Appendix No. 12 to the SWZ) specialists meeting the requirements specified in Chapter XIX, Section 2, Sub-item 4.2) of the SWZ, or fails upon the Contracting Authority's request to supplement the "List of persons" with persons meeting the requirements specified in Chapter XIX, Section 2, Sub-item 4.2) of the SWZ, but indicates persons meeting these requirements in the "List – Additional IT specialists assigned to the execution of the contract", then the Contracting Authority will qualify these persons as meeting the above condition for participation in the procedure, and will evaluate the remai…

Buyer

INSTYTUT OCHRONY ŚRODOWISKA - PAŃSTWOWY INSTYTUT BADAWCZY

Address
ul. Słowicza 32, 02-170 Warszawa, Poland
Region (NUTS)
PL911
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

NIP (tax id)
5250007307
REGON
00124070000000
KRS
0000032034
EU VAT
PL5250007307

What this buyer bought before

19 IT contract award notices 2020–2026, €2.9m in total.

  • Świadczenie usług informatycznych w zakresie konfiguracji klastrów wysokiej dostępności i aktualizacji klastrów REDIS

    Winner: Oktawave S.A. · 2 bids

    PLN 21,218

    1 Jul 2026

  • Stworzenie Wirtualnego Centrum Edukacyjnego

    Winner: Bemix Media Sp. z o.o. · 1 bid

    PLN 578,016

    1 Jun 2026

  • Zakup usług podnoszących bezpieczeństwo informacji dla Instytutu Ochrony Środowiska – Państwowego Instytutu Badawczego.

    Winner: 4PRIME Sp. z o.o. +1 more contractors · 1 bid

    PLN 364,080

    13 Mar 2026

  • Dostawa sprzętu komputerowego dla Instytutu Ochrony Środowiska-Państwowego Instytutu Badawczego

    Winner: Servers24.pl RAFAŁ BRUDNICKI · 3 bids

    PLN 475,329

    3 Mar 2026

  • Świadczenie usług polegających na utrzymaniu infrastruktury bazodanowej na rzecz Instytutu Ochrony Środowiska – Państwowego Instytutu Badawczego.

    Winner: Oktawave S.A. · 1 bid

    PLN 614,529

    7 Jan 2026

  • Dostawa sprzętu komputerowego dla Instytutu Ochrony Środowiska-Państwowego Instytutu Badawczego - Zakup sieciowego magazynu danych NAS

    Winner: Rafał Brudnicki Servers24.pl · 1 bid

    PLN 54,243

    19 Dec 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Provision of services related to the maintenance of the database infrastructure for the Institute of Environmental Protection – National Research Institute"?

Offers are due by 10 Nov 2026, 12:00 CET. The deadline for offers was changed once: from 3 Nov 2026, 12:00 CET to 10 Nov 2026, 12:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

INSTYTUT OCHRONY ŚRODOWISKA - PAŃSTWOWY INSTYTUT BADAWCZY (Warszawa, Poland); NIP (tax id) 5250007307, REGON 00124070000000, KRS 0000032034.

Where and how do I submit an offer?

Offers are submitted electronically on ezamowienia.gov.pl.

How are offers scored?

price 85%, quality 15%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 3 Nov 2026, 05:20 CET.