Software licences & SaaSBZPPolski

Purchase of a subscription for HCL Domino software for the Kobierzyce Municipality Office

Gmina KobierzyceKobierzyce, PolandNotice 2026/BZP 00518122/01 · Reference number: ocds-148610-c01799e9-7e6e-4cdb-8604-c4fb1d642b49

At a glance

Gmina Kobierzyce (Kobierzyce, Poland) is tendering: Purchase of a subscription for HCL Domino software for the Kobierzyce Municipality Office. Offers are due 13 Nov 2026, 10:00 CET. 1-month contract.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Deadline
not published
Estimated value
1 months
Duration
Open procedure
Procedure
3 Nov 2026
Published
2026/BZP 00518122/01
Notice number
ocds-148610-c01799e9-7e6e-4cdb-8604-c4fb1d642b49
Reference number
Document management software package (48311000)
Main CPV
not allowed
Variant offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

  3. Opening of offers

  4. Offers binding until (computed)computed

    29 days from the deadline for offers, per the notice

What the buyer wants

The subject of the order is to supply/grant the following subscription licenses for 170 users, valid for 36 months:

  • HCL Domino Complete Collaboration licenses, 1 Month Term License & S&S, Authorized User - PN D1VC7LL
  • HCL Sametime Premium licenses for HCL Domino Complete Collaboration Add-On, 12 Month Term License & S&S, User - PN TR100374Y01 The order concerns the continuation of the customer's subscription with, in the software manufacturer's nomenclature (HCL Software) designation: HCL26914.

CPV codes

  • 48311000Document management software packagemain
  • 48223000Electronic mail software package
  • 48312000Electronic publishing software package
  • 48515000Video conferencing software package
  • 48611000Database software package

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.

Bid bond & performance security

Tender security (bid bond)
not required
Performance security
not required

What the notice says about securities

Wadium: non-required | Security of performance of contract: not required

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1 met · 1 expiring · 0 missing · 4 to check

This tender's facts

  • Price is the only criterionthe lowest valid bid wins — check your marginNeeds a look
  • Who wins at this buyerrecently: F.H.U. Contrakt Adam Goik, REKORD SI Spółka z o.o. — 5 different winners in the last 5 awardsNeeds a look

Typical for: Software licences & SaaS

  • Licence reseller authorisationpartner status with the software vendorNeeds a look
  • Licence model and quantitiesnamed-user, device or subscription terms as in the noticeNeeds a look
  • Data location and GDPREU hosting and a data processing agreement for cloud servicesIn your profile
  • Vendor support and updatessupport level and update rights for the contract periodExpires before the deadline

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

  • Price100%

Buyer

Gmina Kobierzyce

Address
Kobierzyce, Poland
Region (NUTS)
PL02
Website
www.ugk.pl
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

NIP (tax id)
8961308068
REGON
931935075
EU VAT
PL8961308068

What this buyer bought before

6 IT contract award notices 2022–2026, €615,787 in total.

  • Dostawa komputerów stacjonarnych oraz urządzeń drukujących

    Winner: F.H.U. Contrakt Adam Goik · 3 bids

    PLN 57,854

    16 Oct 2026

  • Świadczenie usługi w zakresie serwisu i nadzoru autorskiego nad prawidłowością funkcjonowania oprogramowania RATUSZ® – zintegrowanego systemu zarządzania jedno…

    Winner: REKORD SI Spółka z o.o. · 1 bid

    PLN 500,000

    29 Dec 2025

  • Zamówienie sprzętu IT dla Urzędu Gminy Kobierzyce z podziałem na zadania

    Winner: Compro Jolanta Olszewska +2 more contractors · 2 bids

    PLN 697,631

    12 Dec 2025

  • Łącza internetowe dla Urzędu Gminy oraz Radnych i Sołtysów Gminy Kobierzyce

    Winner: GREENLAN FIBER Sp. z o.o. Spółka komandytowa · 1 bid

    PLN 295,070

    20 Nov 2025

  • Poland-Kobierzyce: Portable computers

    Winner: FHU Horyzont Krzysztof Lech · 5 bids

    PLN 910,569

    10 Jun 2022

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

kobierzyce.ezamawiajacy.pl/app/login
Platform
Go to the platformOfficial notice

Questions & answers

What is the deadline for offers in "Purchase of a subscription for HCL Domino software for the Kobierzyce Municipality Office"?

Offers are due by 13 Nov 2026, 10:00 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Gmina Kobierzyce (Kobierzyce, Poland); NIP (tax id) 8961308068, REGON 931935075.

Where and how do I submit an offer?

Offers are submitted electronically on https://kobierzyce.ezamawiajacy.pl/app/login.

How are offers scored?

Price 100%.

Is a bid bond required?

No, the notice does not require a bid bond.

Which procedure is used?

Open procedure.

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Source: Biuletyn Zamówień Publicznych (BZP). SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 20:34 CET.