Delivery of subscriptions corresponding to the licenses held by the Contracting Authority for VMware (or equivalent) along with technical support.
At a glance
Centralny Ośrodek Informatyki (Warszawa, Poland) is tendering: Delivery of subscriptions corresponding to the licenses held by the Contracting Authority for VMware (or equivalent) along with technical support.. Offers are due 12 Nov 2026, 12:00 CET. 24-month contract. Bidders must show, among other things: references, bid deposit.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Original deadline:
26 Oct 2026, 12:00 CET - Deadline
- not published
- Estimated value
- 24 months
- Duration
- Open procedure
- Procedure
- 6 Nov 2026
- Published
- 772225-2026
- Notice number
- COI-ZAK.262.60.2026
- Reference number
- Software package and information systems (48000000)
- Main CPV
- PL911
- Place of performance (NUTS)
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 26 Oct 2026, 12:00 CET to 12 Nov 2026, 12:00 CET. The newest notice applies.
Deadline changed (notice 738478-2026)
26 Oct 2026, 12:00 CET → 10 Nov 2026, 12:00 CET
Original deadline
Notice published
Deadline for offers
Opening of offers
Offers binding until (computed)computed
90 days from the deadline for offers, per the notice
What the buyer wants
This refers to Article 109(1)(8) and (10) of the Law on Public Procurement.
In order to confirm the absence of grounds to exclude the Contracting Authority before the award of the contract, the Contracting Authority, whose tender has been the most assessed, shall invite the Contractor to submit a declaration in the form of a Single European Procurement Document, hereinafter referred to as ‘JEDZ’, referred to in Article 125(1) of the Pzp Act (made in accordance with the formula set out in Annex 1 to the Form of the Offer), and to present at the date of submission of statements or documents, within not less than 10 days: 1.1. to confirm the absence of an exclusion attitude: 1) information from the National Criminal Register, in the scope of:
- Article 108(1)(1) and (2) of the Pzp Act,
- Article 108(1)(4) of the Pzp Act, concerning the prohibition of public procurement by criminal means,
- Article 109(1) of the Pzp Act,
- preparation of the Bzp Act, in the case of the company’s own account, in the absence of any case of a statement of misconduct, e.g. 3. a certificate from the competent head of the tax office confirming that the contractor is not behind on the payment of taxes and charges, within the scope of Article 109(1)(1) of the Ppp Act, issued not earlier than 3 months before its submission, and in the event of late payment of taxes or charges together with a certificate The Contracting Authority shall require the submission of documents confirming that, respectively, before the expiry of the time limit for the submission of applications for participation in the proceedings, either before the expiry of the time limit for the submission of tenders, the contractor has paid due taxes or charges, together with interest or fines, or has entered into a binding agreement on the payment of these claims;4) a certificate or other document of the relevant local business unit of the Social Insurance Institution or of the relevant regional branch or of the competent local establishment of the Agricultural Social Insurance Card confirming that the contractor is not liable to pay social and health insurance contributions, as far as Article 109(1)(1) of the Ppp Act, issued not earlier than 3 months before its submission, and in the event of defaulting with payment of social or health insurance contributions together with a certificate or other document The Contracting Authority shall require the submission of documentary evidence that, as appropriate, before the expiry of the time limit for the submission of applications for participation in the procedure or before the expiry of the time limit for the submission of tenders, the Contracting Authority has paid the social or health contributions due, together with interest or fines, or concluded a binding agreement on the repayment of those claims. 5. a copy or information from the National Court Register or Central Register and Information on Business Activity, within the scope of Article 109(1)(4) of the PZP Act, drawn up not earlier than 3 months before its submission, if separate provisions require entry in the register or records.II. Detailed rules for the submission of documents, in particular by Contractors acting jointly, Contractor established outside the territory of the Republic of Poland (hereinafter ‘RP’) and Contractor established within the territory of the Republic of Poland, in respect of a person resident outside the territory of the Republic of Poland
CPV codes
- 48000000Software package and information systemsmain
- 71356300Technical support services
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- ReferencesSimilar contracts delivered before
- Bid depositA deposit or guarantee with the offer
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (1)
The economic operator shall, within the last three years before the deadline for the submission of tenders, carry out or perform at least two deliveries (orders), the subject of which was/is the supply of the virtualization software with a technical support service lasting at least 12 months, with a value of at least PLN 3 000 000,00 gross. By one delivery the Contracting Authority understands the delivery/order effected under one contract.
If the Contractor performs the contract referred to in this condition on the date of the submission of the tender, the condition referred to above shall be deemed to be satisfied if, by the expiry of the time limit for the submission of tenders, the value of the part already completed was not less than PLN 3 000 000,00 gross and the period for the technical support service was not less than 12 months.
For values indicated by the Contractor in a currency other than the Polish zloty (PLN), The Contracting Authority shall adopt a conversion rate at the average rate of NBP on the day of publication of the contract notice in the Official Journal of the European Union, and if the average rate is not published on that day, the Contracting Authority shall adopt the average rate from the last table before the publication of the contract notice.
The Contracting Authority shall, before selecting the most favourable offer, call on the Contractor whose offer has been the highest rated to submit within a specified, no less than 10 days of the date of submission: In order to confirm compliance with the conditions for participation in the procedure, the supply list drawn up in accordance with the model set out in Annex 4 to the Tender Form) carried out, over the last three years, and if the duration of the activity is shorter, within that period, with the indication of their value, the subject matter, the dates of performance and the entities to which the supplies have been made or are carried out, and the addition of evidence indicating whether those supplies have been made or are carried out duly, with the evidence referred to, the references or other documents drawn up by the entity for which the supplies have been made, and in the case of repeated or continuous benefits, and if the Contractor, for reasons beyond his control, is unable to obtain those documents, the Contractor's statement;
in the case of benefits which are repeated or continuing to be carried out, or other documents supporting their duly carried out, should be issued during the last three months.
If the Contractor cites experience in the delivery of supplies made jointly with the other Contractors, the list referred to above shall concern the supplies in which the Contractor directly participated, and in the case of recurrent and continuous benefits in which he directly participated or participated.
Bid bond & performance security
What the notice says about securities
- Wykonawca zobowiązany jest zabezpieczyć swoją ofertę wadium w wysokości: 100 000,00 zł [słownie: sto tysięcy złotych 00/100].
- Wadium wnosi się przed upływem terminu składania ofert i utrzymuje nieprzerwanie do dnia upływu terminu związania ofertą, z wyjątkiem przypadków, o których mowa w art. 98 ust. 1 pkt 2 i 3 oraz ust. 2 ustawy Pzp.
Original language: Polish
Options, renewals, framework
- Options: foreseen
This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.
3 met · 1 expiring · 0 missing · 4 to check
Conditions in this notice
- Referencessimilar contracts from your history matched to the conditionIn your profile
This tender's facts
- Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
- Price — 90 ptsyour price against past winning bidsNeeds a look
- Who wins at this buyerrecently: MBA System Sp. z o.o., Levelite prosta spółka akcyjna — 6 different winners in the last 6 awardsNeeds a look
Typical for: Software licences & SaaS
- Licence reseller authorisationpartner status with the software vendorNeeds a look
- Licence model and quantitiesnamed-user, device or subscription terms as in the noticeIn your profile
- Data location and GDPREU hosting and a data processing agreement for cloud servicesIn your profile
- Vendor support and updatessupport level and update rights for the contract periodExpires before the deadline
Registers — checked automatically
- KRS / CEIDG statuscompany active, representation matchesVerified
- NIP and VAT white listactive VAT payer, account listedVerified
- Beneficial owners (CRBR)filing matches KRSVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Award criteria
The full criteria and their weights, as published in the notice.
- Price90%
The criterion ‘Gross tender price (basic order and optional order)’ shall be considered on the basis of the gross price for the performance of the contract, as stated by the Contractor in the Tender Form. The contracting authority shall award 90,00 points in the lowest price of the tenders assessed and each next one shall be assigned a proportionally lower number of points.
- Quality5%
Additional functionality 1 - Offered Virtualization Software provides the ability to configure virtual machines, each with 32 serial ports and 20 USB devices. Additionally, the software has the option to create a virtual machine without a virtual network card assigned
- Quality1%
Additional functionality 2 - Offered Software supports live updates without the need to restart physical servers and migrate virtual machines to other physical servers with installed hyper-supervisor. Functionality supported for updates at least in the vmkernel, user-space and vmx area. Live updates are implemented through the mechanism managed by the built-in Life Cycle Management Module Software
- Quality1%
Additional functionality 3 - Offered Software supports migration of virtual machines with GPU cards (at least for vGPU mechanism) between physical hosts without having to interrupt their operation. Functionality supported at least with NVIDIA cards
- Quality1%
Additional functionality 4 - Offered Software supports the automatic distribution of VM RAM blocks on NVMe media installed directly in the local physical server (not via network) if the given RAM area is rarely used. It is possible to define which VMs can use this functionality
- Quality2%
Additional functionality 5 - Erasure coding mechanisms indicated in section 4.26. The tables in paragraph 7.2 of the OGA also work for extended storage volumes based on Software
Buyer
Centralny Ośrodek Informatyki
- Address
- Aleje Jerozolimskie 132-136, 02-305 Warszawa, Poland
- Region (NUTS)
- PL911
- Website
- www.coi.gov.pl
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- NIP (tax id)
- 7252036863
- REGON
- 10099948900000
- KRS
- 0000372110
- EU VAT
- PL7252036863
What this buyer bought before
191 IT contract award notices 2017–2026, €189.1m in total.
Umowa ramowa na dostawę komputerów typu laptop
Winner: MBA System Sp. z o.o. · 5 bids
PLN 4.5mFramework agreement — maximum value
20 Oct 2026
Świadczenie usług wsparcia technicznego dla urządzeń i oprogramowania infrastruktury serwerowej
Winner: Levelite prosta spółka akcyjna · 1 bid
PLN 6m
6 Oct 2026
Dostawa narzędzia do replikacji danych z baz danych wraz z wsparciem technicznym
Winner: Apex.IT Sp. z o.o. · 1 bid
PLN 949,560
24 Sept 2026
Wsparcie i rozbudowa oprogramowania narzędziowego (4 części)
Winner: KOMA NORD Sp. z o.o. +3 more contractors · 2 bids
PLN 5.6m
31 Aug 2026
Świadczenie usługi wsparcia technicznego producenta dla Oprogramowania i serwisu gwarancyjnego producenta dla Urządzeń sieci podkładowej SDN na okres 12 miesię…
Winner: Comtegra S.A. · 2 bids
PLN 2.1m
25 Aug 2026
Świadczenie usług wsparcia technicznego dla 8 wirtualnych appliance (klasy Load Balancer z funkcjonalnością terminacji SSL/TLS i WAF) oraz godzin eksperckich n…
Winner: Intertrading Systems Technology Sp. z o. o. · 2 bids
PLN 305,827
17 Aug 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- ezamowienia.gov.pl/pl/
- Platform
Questions & answers
What is the deadline for offers in "Delivery of subscriptions corresponding to the licenses held by the Contracting Authority for VMware (or equivalent) along with technical support."?
Offers are due by 12 Nov 2026, 12:00 CET. The deadline for offers was changed once: from 26 Oct 2026, 12:00 CET to 12 Nov 2026, 12:00 CET. The newest notice applies.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Centralny Ośrodek Informatyki (Warszawa, Poland); NIP (tax id) 7252036863, REGON 10099948900000, KRS 0000372110.
Where and how do I submit an offer?
Offers are submitted electronically on https://ezamowienia.gov.pl/pl/.
How are offers scored?
price 90%, quality 5%, quality 1%, quality 1%, quality 1%, quality 2%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 6 Nov 2026, 03:54 CET.