HardwareEU-fundedTEDPolski

Purchase of IT equipment and software tools divided into 3 parts as part of the project "Digitization of back-office processes, provision of e-resources and development of public services for residents and entrepreneurs of the Municipality of Pszczyna": Part I - IT equipment Part II - Software Part III - Virtualization software,

Gmina Pszczyna Urząd Miejski w PszczyniePszczyna, PolandNotice 716961-2026 · Reference number: IZP.271.4.6.2026

At a glance

Gmina Pszczyna Urząd Miejski w Pszczynie (Pszczyna, Poland) is tendering: Purchase of IT equipment and software tools divided into 3 parts as part of the project "Digitization of back-office processes, provision of e-resources and development of public services for residents and entrepreneurs of the Municipality of Pszczyna": Part I - IT equipment Part II - Software Part III - Virtualization software,. Offers are due 23 Nov 2026, 10:00 CET. Estimated value PLN 32,270, 3 lots.

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Deadline
PLN 32,270
Estimated value
Open procedure
Procedure
16 Oct 2026
Published
716961-2026
Notice number
IZP.271.4.6.2026
Reference number
Software package and information systems (48000000)
Main CPV
PL22C
Place of performance (NUTS)
3
Lots
not allowed
Variant offers
Polish
Language of offers

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for offers

  3. Opening of offers

  4. Offers binding until (computed)computed

    90 days from the deadline for offers, per the notice

What the buyer wants

1. The subject-matter of the contract includes the purchase of IT equipment and software as part of the project "Digitalisation of back-office processes, accessibility of e-resources and development of public services for residents and entrepreneurs of Pszczyna Municipality" PART I – IT equipment LP. Name Number

  1. Data collector 4
  2. Barcode reader 3
  3. Label Printer 1
  4. UPS 1 A detailed description of the subject matter of the contract for Part I is set out in Annex 1 to the SWZ ‘Technical specification’.

CPV codes

  • 48000000Software package and information systemsmain
  • 30216100Optical readers
  • 30216130Barcode readers
  • 30232100Printers and plotters
  • 31154000Uninterruptible power supplies
  • 48620000Operating systems

Lots (3)

The contract is divided into 3 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Part I - IT equipment

    Estimated value:
    PLN 32,270
    Place (NUTS):
    PL22C
    CPV:
    30216130 · Barcode readers

    1. The subject-matter of the contract includes the purchase of IT equipment and software as part of the project "Digitalisation of back-office processes, accessibility of e-resources and development of public services for residents and entrepreneurs of Pszczyna Municipality" PART I – IT equipment LP. Name Number 1. Data collector 4 2. Barcode reader 3 3. Label Printer 1 4. UPS 1 A detailed description of the subject matter of the contract for Part I is set out in Annex 1 to the SWZ ‘Technical specification’.

  2. Lot 2Part II - Software

    Estimated value:
    PLN 114,950
    Place (NUTS):
    PL22C
    CPV:
    48000000 · Software package and information systems

    1. Przedmiot zamówienia obejmuje zakup sprzętu informatycznego i oprogramowania narzędziowego w ramach projektu „Cyfryzacja procesów back-office, udostęp-nienie e-zasobów oraz rozwój usług publicznych dla mieszkańców i przedsiębiorców Gminy Pszczyna” CZĘŚĆ II – Oprogramowanie 1. System operacyjny - szt. 3 2. Licencja dostępowa z zewnątrz do systemu operacyjnego 1 komplet 3. Certyfikaty serwerowe – 1 szt. Szczegółowy opis przedmiotu zamówienia dla części II,został określony w załączniku nr 1 do SWZ „Specyfikacja techniczna”.

  3. Lot 3Part III - Virtualization software

    Estimated value:
    PLN 35,000
    Place (NUTS):
    PL22C
    CPV:
    48000000 · Software package and information systems

    1. Przedmiot zamówienia obejmuje zakup sprzętu informatycznego i oprogramowania narzędziowego w ramach projektu „Cyfryzacja procesów back-office, udostęp-nienie e-zasobów oraz rozwój usług publicznych dla mieszkańców i przedsiębiorców Gminy Pszczyna” Część III - Oprogramowanie do wirtualizacji Szczegółowy opis przedmiotu zamówienia dla części II,został określony w załączniku nr 1 do SWZ „Specyfikacja techniczna”.

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

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10 met · 1 expiring · 2 missing · 2 to check

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Company profile — matched to the requirements

  • ISO/IEC 27001company certificate, validIn your profile
  • ISO 9001company certificate — renew before you bidExpires before the deadline
  • ISO 22301add it or bring in a consortium partnerNot in your profile yet
  • Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
  • Solution architect — TOGAFno certified personNot in your profile yet
  • IT references, last 3 years3 public-sector implementationsIn your profile
  • Turnover, last 3 yearsfrom financial statementsIn your profile
  • Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
  • Security clearance (Poufne, NATO)to check in the teamNeeds a look

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Award criteria

The full criteria and their weights, as published in the notice.

Lot 1

  • Price60%

    Of all the tenders to be assessed, the lowest price will receive 60 points for this criterion

  • Warranty period40%

    Warranty period - the maximum number of points that can be obtained in this criterion is 40 The minimum warranty period from the date of non-defective receipt of the subject matter of the contract is 24 months – Part I - data collectors, barcode readers, label printer and UPS power supply. If the Contractor offers a shorter guarantee, the offer will be rejected under Article 226(1)(5) of the Act. Maximum period of warranty scored by the Ordering Party – 60 months for Part I from the date of receipt of the object of the order.

Lot 2

  • Price100%

    Of all the tenders to be assessed, the lowest price will be awarded to the 100 points criterion

Lot 3

  • Price100%

    Of all the tenders to be assessed, the lowest price will be awarded to the 100 points criterion

Buyer

Gmina Pszczyna Urząd Miejski w Pszczynie

Address
ul. Rynek 2, 43-200 Pszczyna, Poland
Region (NUTS)
PL22C

Register identifiers

NIP (tax id)
6381808250
REGON
276258339
EU VAT
PL6381808250
Registration no. in the notice
Regon 276258339

What this buyer bought before

5 IT contract award notices 2025–2026, €162,071 in total.

  • Zakup sprzętu informatycznego z oprogramowaniem systemowym

    Winner: PERCEPTUS Sp. z o.o · 3 bids

    PLN 259,838

    29 Oct 2026

  • Zakup i dostawa zarządzalnych urządzeń sieciowych w ramach projektu „Cyberbezpieczny Samorząd” z podziałem na 2 części.

    Winner: NOMIOS POLAND Sp. z o.o., · 4 bids

    PLN 103,738

    22 Dec 2025

  • Zakup i dostawa biblioteki taśmowej do wykonywania kopii zapasowych w ramach projektu „Cyberbezpieczny Samorząd”.

    Winner: SYSTEM DATA Sp. z o.o., · 2 bids

    PLN 131,552

    15 Dec 2025

  • Zakup wraz z dostawą sprzętu i pomocy dydaktycznych do zajęć w placówkach oświatowych gminy Pszczyna

    Winner: INPROSYSTEM Sp. z o.o · 8 bids

    PLN 38,406

    25 Nov 2025

  • Zakup i dostawa macierzy dyskowej w ramach projektu „Cyberbezpieczny Samorząd”.

    Winner: VIDA ANDRZEJ TARASEK, · 1 bid

    PLN 171,120

    17 Nov 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

pszczyna.ezamawiajacy.pl
Platform
yes
Electronic submission
no
Electronic auction
Go to the platformTender documentsOfficial notice

Questions & answers

What is the deadline for offers in "Purchase of IT equipment and software tools divided into 3 parts as part of the project "Digitization of back-office processes, provision of e-resources and development of public services for residents and entrepreneurs of the Municipality of Pszczyna": Part I - IT equipment Part II - Software Part III - Virtualization software,"?

Offers are due by 23 Nov 2026, 10:00 CET.

What is the estimated value?

The estimated value published in the notice is PLN 32,270.

Who is the buyer?

Gmina Pszczyna Urząd Miejski w Pszczynie (Pszczyna, Poland); NIP (tax id) 6381808250, REGON 276258339.

Where and how do I submit an offer?

Offers are submitted electronically on pszczyna.ezamawiajacy.pl.

Is the contract divided into lots?

Yes, into 3 lots.

How are offers scored?

price 60%, Warranty period 40% (criteria differ between lots).

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 8 Nov 2026, 13:08 CET.