SAP HCM carve-out and transformation to SuccessFactors as well as supplementary services

Total turnover: submission of a statement of the company’s total turnover in EUR for the last three financial years closed. If there are no closed annual accounts for the last financial year, the turnover of the previous three financial years must be shown. For members of a candidate/tenderer group, show the turnover separately. The information to be provided shall be as set out in Appendix A3.

Turnover in the field of activities: provide a declaration of the turnover of the undertaking in the field of activity of the contract to be awarded in EUR for the last three financial years completed. Revenue in the area of activity of the contract is in particular revenue from services in the area of SAP HCM and SAP SuccessFactors, in particular consulting, conception, transformation, implementation, migration, integration, operation, support and project management.

If there are no closed annual accounts for the last financial year, the turnover of the previous three financial years must be shown. For members of a candidate/tenderer group, show the turnover separately. The information to be provided shall be as set out in Appendix A3.

Total number of employees: a declaration of the company’s average total number of employees in the last three financial years. For members of a candidate/tenderer group, the figures shall be shown separately. The information to be provided shall be as set out in Appendix A3. Number of persons employed in the field of activity: provide a declaration of the average number of persons employed by the undertaking in the field of activity of the contract to be awarded in the last three financial years. For members of a candidate/tenderer group, the figures shall be shown separately. The information to be provided shall be as set out in Appendix A3.

Certification: Proof of a valid information security management system according to ISO/IEC 27001 and a quality management system according to DIN EN ISO 9001 or equivalent proof. The scope of the proof shall cover the organisational units, locations and processes used for the performance of the contract.

Insurances: self-declaration on the conclusion of the following insurances: XX.1 Proof of insurance The AN is obliged to prove the existence of the following, currently valid insurances to cover its liability from and in connection with the contractual services:

• Company liability insurance with a coverage amount of at least 5,000,000.00 EUR per claim, twice maximized per insurance year, for personal, material and resulting property damages. The insurance cover must also include the liability of the AN for damage caused by subcontractors or other agents appointed by it. The deductible must not exceed 5,000.00 EUR per insurance claim.
• IT asset liability insurance with a coverage amount of at least 5.000.000.00 EUR per claim, twice maximised per insurance year, for pure property damages from the contractual services. The insurance cover must include in particular the consultancy, implementation, configuration, customizing, programming, interface, data migration, test and support services provided by the AN.The insurance cover must also include the liability of the AN for damage caused by subcontractors or other agents appointed by it. Liability risks arising from data protection and information security breaches must be covered either under the IT asset liability insurance or by a separate cyber insurance with a coverage amount of at least 5,000,000.00 EUR per claim, twice maximized per insurance year.The deductible must not exceed 5,000.00 EUR per insurance claim. The costs incurred, in particular the insurance premiums, for the aforementioned insurances must be borne by the AN.XX.2 Proof and maintenance of insurance coverage At the latest twelve working days after the surcharge, the Supplier must provide proof of the existence of the aforementioned insurances by handing over a written insurance confirmation of his insurer including the relevant conditional work.The insurance confirmation must in particular indicate the insured activities and risks, the insurance sums, the maximisation and the agreed deductibles. Before handing over the aforementioned proofs, the Supplier is not entitled to any remuneration.If the customer does not prove the agreed insurance cover within the aforementioned period or does not prove the maintenance of the insurance cover despite a reminder, the customer is entitled to procure a corresponding cover at the expense of the customer or alternatively to terminate the contract for an important reason. In this case, the AN cannot raise the objection of the inefficiency of the purchased replacement cover.The Supplier is obliged to notify immediately in writing if and insofar as the required insurance cover is completely or partially waived, is restricted or the insurance sums, the maximization or the deductibles change to the detriment of the Supplier. In the event of complete or partial loss of coverage, the AG is entitled to procure a corresponding coverage at the expense of the AG. In this case, the AN cannot raise the objection of the uneconomicalness of the purchased replacement cover.

References: Submission of at least two reference(s) about previously executed orders / services comparable to the advertised service in terms of subject matter and scope. Reference contracts may not have been awarded more than five years ago. In this respect, the decisive factor is the time of production of the service up to the time limit for participation in the competition for participation in this procedure.

The comparability of a reference requires that the reference order has at least the following features, i.e. The following information must be provided in the reference: name and address of the respective reference client, short description of the reference project, contractual role of the own company in the reference project, meaningful description of the type and scope of the (self) provided service, information on any (own) subcontractors, description of the comparability of the project (substantial overlaps / parallels to the present call for tender) and the duration of the project.

The references should include a contact person who can confirm the reference and is empowered to provide KVB with information on the quality of service provision. For the above information, use the Appendix A3 form. If the form does not provide sufficient space for the corresponding information, the information may also be provided in a separate document, the reference being indicated. It is permissible to submit more than the required number of reference projects.

For candidate/tenderer communities, the reference shall indicate which of their members has provided the reference service. Selection criteria: E8: Number of reference projects about a successful transformation according to SF EC, in which EC Payroll was also successfully set productively, reflecting the tax and social security requirements applicable in Germany.

E9: Number of reference projects about a successful transformation according to SF EC, in which additionally EC Payroll or alternatively H4S4 Payroll based on the TVöD or a comparable sectoral collective bargaining agreement was successfully productive.

E10: Number of reference projects about a successful transformation to SF EC including production implementation, in which an organizational or technical carve-out from an existing SAP HCM system landscape was additionally carried out and combined with a transformation or migration to SAP SuccessFactors.

E11: Number of reference projects about a successful transformation according to SF EC including production, each of which included at least 2,000 employees as well as their personnel, organizational or billing data were the subject of implementation or transformation.

E12: Number of reference projects about a successful transformation according to SF EC including production implementation, in which the productive SAP SuccessFactors solution has also been productively operated for at least six months at the end of the participation period.