SAP S/4HANA Readiness Hospital Pharmacy

Universitätsklinikum Köln AöRKöln, GermanyNotice 761994-2026 · Reference number: 2026 36 EU AR

At a glance

Universitätsklinikum Köln AöR (Köln, Germany) is tendering: SAP S/4HANA Readiness Hospital Pharmacy. Offers are due 17 Nov 2026, 12:00 CET. 12-month contract. Bidders must show, among other things: ISO 9001, references, key people, minimum turnover, insurance.

Official noticeTender documents

Already a customer? Open it in the app

Translated from the official notice. The original text is the legally binding one.

Key facts

Deadline
not published
Estimated value
12 months
Duration
Negotiated with call
Procedure
3 Nov 2026
Published
761994-2026
Notice number
2026 36 EU AR
Reference number
Software maintenance and repair services (72267000)
Main CPV
DEA23
Place of performance (NUTS)
not allowed
Variant offers
German
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

  1. Notice published

  2. Deadline for questions

  3. Deadline for offers

  4. Planned start of the contract

  5. Planned end of the contract

What the buyer wants

The overall performance includes both the S/4HANA-related adaptation of the existing application landscape and its functional further development. Additional requirements for order processing, delivery bottleneck management, drug master data and module cabinet supply must be integrated into the desired overall architecture. The decisive factor is a consistent and operational overall implementation.

The technical integration, the data consistency, the continuous processing of SAP-relevant business transactions and the functionality of the pharmacy-specific processes must be proven in interaction. The solution must comply with the principles of a maintainable, upgradeable SAP-S/4HANA architecture. The product components, extension mechanisms and technical dependencies used for this purpose can be presented in a comprehensible manner.

The service provider assumes overall responsibility for the technical adaptation, the integration, the necessary functional additions, the test and acceptance capability as well as the operational production as of 01.01.2028. The technical feasibility shall be demonstrated by the full target architecture. An isolated capacity for individual functions or services is not sufficient to prove that the procurement item is fully deliverable.

The subject of the intended procurement is the holistic production of the hospital pharmacy’s SAP S/4HANA readiness, including the operational continuation and further development of the existing SAP-integrated pharmacy and materials management processes. The desired solution must ensure a continuous technical and functional integration of the pharmacy-specific requirements into the SAP S/4HANA target architecture. This includes in particular the use and further processing of the relevant SAP master and movement data, the connection to the SAP booking logic of the modules FI, CO, MM and SD as well as the continuation of the existing integrations and processes of the hospital pharmacy.

CPV codes

  • 72267000Software maintenance and repair servicesmain
  • 72263000Software implementation services

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesISO 9001
  • ReferencesSimilar contracts delivered before
  • Key peopleNamed roles, CVs or minimum team
  • Minimum turnoverMinimum annual turnover or financial standing
  • InsuranceProfessional or liability insurance

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (5)

Personal situation of economic operators (with the offer); By means of self-declaration:

  • self-declaration about the entry in the commercial register
  • self-declaration that does not include entries in the allocation register with regard to There are award violations
  • self-declaration showing that the bidder meets his obligations to pay social contributions, taxes and duties (BG)
  • Presentation of the applicant (range of services and core business of the company) and the company organization (headquarters, if applicable). Subsidiaries, structure/structure) as well as
  • if applicable
  • detailed description of the group's association/affiliation with other companies
  • Certificate of conformity (as required)

Technical performance (with the offer); By self-declaration:

  • Annex 2 Reference Form The applicant shall provide proof of at least three appropriate comparable references of previously executed supply and service contracts in the last three years or less. When specifying the references, address the following points:
  • Scope, duration, time and order volume
  • Client incl. Address
  • (detailed) presentation of the subject of the contract / services
  • Company performing the contract: bidder or subcontractor The explanations must show why the described projects meet the requirements mentioned in your view and are therefore suitable as a reference. The presentation should include one DIN A4 page per reference project. Proof according to DIN ISO 9001:2015 (quality management system) or comparable by self-declaration of the bidder.
  • Declaration on professional capacity (§ 122 Abs. 2 No. 3 GWB i.V.m. § 46 para. 3 No. 2 VgV) by self-declaration of the tenderer: The applicant provides evidence of a staff and equipment that ensures the implementation of the tasks associated with this project. The necessary personnel capacity and expertise shall be demonstrated by appropriate evidence. Skill profiles of the employees provide evidence of several years of professional experience in the type of performance that is the subject of the award.

Economic and financial capacity (with the offer; by self-declaration):

  • Minimum requirement: The applicant has a net turnover of at least EUR 1 million with comparable services in the last three completed financial years. At the request of the awarding authority, the tenderer must provide proof of this turnover by appropriate references.
  • Appendix 1 Declaration on professional or company liability insurance (§ 122 para 2 no. 2 GWB i.V.m. § 45 para 1 no. 3 VgV): Proof of the listed insurances by self-declaration Appendix 2 or certificate of the insurance provider or certificate of an insurance provider that a corresponding insurance is concluded in the case of an order (each copy is sufficient). In detail at least:
  • Personal injury 5.000.000,00 Euro
  • Property and environmental damage 3.000.000,00 Euro
  • Property damage: 1.000.000,00 Euro (each 2 times the annual maximisation of the insurance sum)
  • Annual accounts or extracts of annual accounts, if their publication is required by law in the country where the applicant or bidder is established, on request.

Number of comparable references

Quality of comparable references

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.

5 met · 1 expiring · 1 missing · 2 to check

Conditions in this notice

  • ISO 9001certificate in your profile, valid on the bid dateIn your profile
  • Key peopleyour team matched to the required rolesNot in your profile yet
  • Referencessimilar contracts from your history matched to the conditionIn your profile
  • Minimum turnoverturnover from your financial statements against the thresholdIn your profile
  • Insuranceliability policy amount and validity on the bid dateExpires before the deadline

This tender's facts

  • Who wins at this buyerrecently: CH Consult GmbH, New Work SE — 5 different winners in the last 6 awardsNeeds a look

Typical for: System implementation

  • Implementation partner statuscertified for the platform being implementedIn your profile
  • Data migration and integrationsexperience with the buyer's current systemsNeeds a look
  • Training and documentationuser and administrator training in the buyer's languageIn your profile

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Free · no account

Get tenders like this one by e-mail

New tenders like this one (System implementation · Germany), once a week and only when there are new ones.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Free check · 10 seconds

Does your company fit this tender?

Enter your tax number. We compare your public contract history with this tender — no account needed.

Company address only. We do not accept Gmail, Outlook, WP or similar mailboxes.

Buyer

Universitätsklinikum Köln AöR

Address
Kerpener Straße 62, 50937 Köln, Germany
Region (NUTS)
DEA23
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

EU VAT
DE215420431

What this buyer bought before

16 IT contract award notices 2021–2026, €936,762 in total.

  • Virtueller Linearbeschleuniger

    Winner: CH Consult GmbH · 2 bids

    €335,740

    8 Jul 2026

  • Herbeiführung der Betriebsbereitschaft der eRecruitingsoftware

    Winner: New Work SE · 2 bids

    €402,148

    6 Jul 2026

  • Gastroenterologie Videomanagement

    Winner: Olympus Deutschland GmbH · 4 bids

    value not disclosed

    9 Jun 2026

  • Ivanti Produkte inkl. Umstellung auf Subscription-Lizenzmodell

    Winner: five(9)s GmbH · 1 bid

    value not disclosed

    16 Dec 2025

  • Mobile ärztliche Dokumentation

    Winner: Dedalus HealthCare GmbH · 1 bid

    value not disclosed

    26 Aug 2025

  • KHZG FTB2 Patientenportal

    Winner: Dedalus HealthCare GmbH · 2 bids

    value not disclosed

    7 Jul 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "SAP S/4HANA Readiness Hospital Pharmacy"?

Offers are due by 17 Nov 2026, 12:00 CET.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Universitätsklinikum Köln AöR (Köln, Germany).

Where and how do I submit an offer?

Offers are submitted electronically on www.evergabe.nrw.de.

Which procedure is used?

Negotiated with call.

Win it with SalesDots

Read the documents for you

SalesDots fetches the tender documents (or takes your upload when a platform does not allow it) and answers the two questions that matter first: what the buyer wants built, and what you must prove to take part, each with the exact quote and page.

Analyse documents

Match it with your profile

Every certificate, reference and role is checked against your company: green when you have it, amber when it expires before the deadline, grey when it needs a look.

Check my fit

Prepare your response

Turn the conditions into a bid checklist with owners and due dates, draft the questions to the buyer and keep the team on one plan.

Start a response

Never miss a change

Track the deadline, amendments and answers to clarification questions, and get similar tenders and re-tenders before they are published.

Track this tender

Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 3 Nov 2026, 03:39 CET.