Deadline changedTEDPolski

Digitalization of business processes, maintenance of the SAP system, licenses and SAC reporting

UNIVERZA V LJUBLJANILjubljana, SloveniaNotice 768137-2026 · Reference number: JN-81075

At a glance

UNIVERZA V LJUBLJANI (Ljubljana, Slovenia) is tendering: Digitalization of business processes, maintenance of the SAP system, licenses and SAC reporting. Offers are due 16 Nov 2026, 09:00 CET. 36-month contract, 2 lots.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

Key facts

Original deadline: 16 Nov 2026, 08:00 CET
Deadline
not published
Estimated value
36 months
Duration
Negotiated with call
Procedure
5 Nov 2026
Published
768137-2026
Notice number
JN-81075
Reference number
Programming services of packaged software products (72210000)
Main CPV
SI041
Place of performance (NUTS)
2
Lots
not allowed
Variant offers
Slovenian
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 16 Nov 2026, 08:00 CET to 16 Nov 2026, 09:00 CET. The newest notice applies.

  1. Notice published

  2. Deadline for questions

  3. Original deadline

  4. Deadline for offers

What the buyer wants

The subject of the contract is the implementation of upgrades, optimisation and comprehensive technical support for APIS - Academic Business System of the University of Ljubljana. The contract includes the regular maintenance and modernisation of the licensed environment (SAP S/4HANA, BW/4HANA, Fiori, SAC, BTP and SAP HANA), the implementation of ad hoc analytical reports and the adaptation of systems due to legal changes (including connection of Student Homes Ljubljana). The aim is to ensure the safe, robust and stable functioning of the entire information environment and support the digital transformation of the university.

CPV codes

  • 72210000Programming services of packaged software productsmain

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Digitalization of business processes, maintenance of the SAP system, licenses and SAC reporting

    Estimated value:
    not published
    Duration:
    36 months
    Place (NUTS):
    SI041
    CPV:
    72210000 · Programming services of packaged software products

    The subject of the contract is the implementation of upgrades, optimisation and comprehensive technical support for APIS - Academic Business System of the University of Ljubljana. The contract includes the regular maintenance and modernisation of the licensed environment (SAP S/4HANA, BW/4HANA, Fiori, SAC, BTP and SAP HANA), the implementation of ad hoc analytical reports and the adaptation of systems due to legal changes (including connection of Student Homes Ljubljana). The aim is to ensure the safe, robust and stable functioning of the entire information environment and support the digital transformation of the university.

  2. Lot 2

    Estimated value:
    not published
    Duration:
    36 months

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.

EXAMPLE — not a result for your companyCan you bid? Your readiness check

This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.

3 met · 0 expiring · 0 missing · 5 to check

This tender's facts

  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Price — 80 ptsyour price against past winning bidsNeeds a look
  • Authorized partner with the principal / manufacturer of SAP software… — 10 ptsevidence ready for this award criterionNeeds a look
  • Information security management standard ISO 27001 (ISO 27001) — 5 ptsevidence ready for this award criterionNeeds a look
  • Who wins at this buyerrecently: NIL Podatkovne komunikacije, d.o.o., SoftwareONE, informacijski sistemi, d.o.o. — 6 different winners in the last 6 awardsNeeds a look

Typical for: other IT contracts

  • Scope fityour offering covers every element of the descriptionIn your profile
  • Similar contractscomparable contracts delivered beforeIn your profile
  • Capacity to deliver on timepeople and suppliers available for the contract periodIn your profile

Registers — checked automatically

  • National company registercompany active, representation matchesVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Bid price (PC)80%

    Kot merilo se uporabi ponderirana skupna vrednost ponudbe (v EUR brez DDV) za 3 letno obdobje javnega naročila, ki je navedena v Končnem predračunu. Ponudba, ki nudi v primerjavi z ostalimi ponudbami najnižjo ponudbeno ceno, prejme največje število točk – 80 točk, preostale ponudbe pa ustrezno manjše število točk, in sicer glede na odstotkovno vrednost odstopanja od ponderirane ponudbe z najnižjo ponderirano ponudbeno ceno. 𝑷𝑪=(𝑷𝑷𝒎𝒊𝒏/𝑷𝑷𝒙)∗𝟖𝟎. PC = število točk za merilo »Ponujena cena«. PPmin = najnižja vrednost PP. PPx = vrednost PP. Najvišje število točk, ki ga je mogoče doseči pri tem merilu, je 80 točk, ponudbe ne morejo prejeti manj kot 0 točk.

  • Quality standard ISO 9001 (ISO 9001)5%

    Ponudnik, ki izkaže, da ima na dan poteka roka za prejem ponudbe za predmetno naročilo veljaven certifikat ISO 9001 ali drugi vsaj enakovreden certifikat, prejme 5 točk. Sistem zagotavljanja kakovosti mora biti potrjen s strani neodvisne institucije, ki ima vpeljan certifikacijski proces in je akreditirana s strani mednarodno priznane organizacije. V primeru, da ponudnik predloži kopijo veljavnega certifikata, mora med trajanjem pogodbenega razmerja za to predmetno naročilo redno vzdrževati veljavnost tega certifikata.

  • Information security management standard ISO 27001 (ISO 27001)5%

    Ponudnik, ki izkaže, da ima na dan odpiranja ponudbe za predmetno naročilo vzpostavljen in ustrezno vzdrževan sistem vodenja informacijske varnosti, ki izpolnjuje zahteve standarda ISO 27001 ali drug vsaj enakovreden certifikat, prejme 5 točk. Sistem vodenja informacijske varnosti mora biti potrjen s strani neodvisne institucije, ki ima vpeljan certifikacijski proces in je akreditirana s strani mednarodno priznane organizacije. Tako potrjen sistem zagotavljanja kakovosti kot tudi certifikacijski proces morata temeljiti na mednarodno priznanih in uporabljenih standardih. V primeru, da ponudnik predloži kopijo veljavnega certifikata, mora med trajanjem pogodbenega razmerja za to predmetno naročilo redno vzdrževati veljavnost tega certifikata.

  • Authorized partner with the principal / manufacturer of SAP software (PP)10%

    Ponudnik, ki ima več kot 1 leto pred rokom za prejem ponudb v tem postopku oddaje javnega naročila (torej od jan. 2025) status poslovnega partnerja s principalom/proizvajalcem programske opreme SAP, v skladu s tem merilom prejme 5 točk. Ponudnik, ki ima več kot 2 leto pred rokom za prejem ponudb v tem postopku oddaje javnega naročila (torej od jan. 2024) status poslovnega partnerja s principalom/proizvajalcem programske opreme SAP, v skladu s tem merilom prejme 10 točk.

Buyer

UNIVERZA V LJUBLJANI

Address
Kongresni trg012, 1000 Ljubljana, Slovenia
Region (NUTS)
SI041

Register identifiers

Registration no. in the notice
5085063000

What this buyer bought before

79 IT contract award notices 2019–2026, €45.7m in total.

  • DNS Zagotavljanje elektronskih komunikacijskih storitev (stacionarna telefonija) in nakup/najem IP telefonskih stacionarnih in prenosnih IP aparatov različnih …

    Winner: NIL Podatkovne komunikacije, d.o.o. · 1 bid

    €3,980

    17 Aug 2026

  • Programska oprema

    Winner: SoftwareONE, informacijski sistemi, d.o.o. · 1 bid

    €318,780

    10 Aug 2026

  • DNS Uvedba ISO27001

    Winner: SLOVENSKI INSTITUT ZA KAKOVOST IN MEROSLOVJE, Ljubljana · 1 bid

    €24,360

    24 Jun 2026

  • DNS Uvedba ISO27001

    Winner: GO4PANDA, posredništvo, trgovina in svetovanje, d.o.o. · 1 bid

    €14,960

    21 Apr 2026

  • DNS programska oprema

    Winner: InstaText, informacijske tehnologije, d.o.o. · 1 bid

    €400,000

    9 Apr 2026

  • Vzdrževanje virtualnega okolja in upravljanje varnostnega kopiranja

    Winner: ADD trgovina, inženiring, vzdrževanje d.o.o., Tbilisijska 85, Ljubljana · 1 bid

    €302,784

    23 Mar 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

ejn.gov.si
Platform
yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Digitalization of business processes, maintenance of the SAP system, licenses and SAC reporting"?

Offers are due by 16 Nov 2026, 09:00 CET. The deadline for offers was changed once: from 16 Nov 2026, 08:00 CET to 16 Nov 2026, 09:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

UNIVERZA V LJUBLJANI (Ljubljana, Slovenia).

Where and how do I submit an offer?

Offers are submitted electronically on ejn.gov.si.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

Bid price (PC) 80%, Quality standard ISO 9001 (ISO 9001) 5%, Information security management standard ISO 27001 (ISO 27001) 5%, Authorized partner with the principal / manufacturer of SAP software (PP) 10%.

Which procedure is used?

Negotiated with call.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 5 Nov 2026, 02:49 CET.