Framework agreement for software services for scheduling and related functionality
At a glance
Koopkoepel vzw (Roeselare, Belgium) is tendering: Framework agreement for software services for scheduling and related functionality. Offers are due 6 Nov 2026, 09:00 CET. 48-month contract.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Original deadline:
23 Sept 2026, 09:00 CEST - Deadline
- not published
- Estimated value
- 48 months
- Duration
- Open procedure
- Procedure
- 14 Oct 2026
- Published
- 707876-2026
- Notice number
- 2025-392-DRP
- Reference number
- Time accounting or human resources software package (48450000)
- Main CPV
- Dutch
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 23 Sept 2026, 09:00 CEST to 6 Nov 2026, 09:00 CET. The newest notice applies.
Original deadline
Deadline changed (notice 658855-2026)
23 Sept 2026, 09:00 CEST → 19 Oct 2026, 09:00 CEST
Notice published
Deadline for offers
Offers binding until (computed)computed
240 days from the deadline for offers, per the notice
What the buyer wants
Raamovereenkomst voor de levering van software voor dienstroosterplanning en aanverwante functionaliteit
Original language: Dutch
Framework agreement for software services for scheduling and related functionality
CPV codes
- 48450000Time accounting or human resources software packagemain
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.
Options, renewals, framework
- Framework agreement with reopening of competition
- Up to 3 contractors in the framework
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
8 met · 1 expiring · 2 missing · 2 to check
Registers — checked automatically
- National company registercompany active, representation matchesVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
Award criteria
The full criteria and their weights, as published in the notice.
- Price50%
Price
- Quality50%
Quality
Buyer
Koopkoepel vzw
- Address
- Kleine-Bassinstraat 16, 8800 Roeselare, Belgium
- Website
- www.koopkoepel.be
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- 0535738522_1616
What this buyer bought before
2 IT contract award notices 2025–2026.
BEGELEIDING EN ONDERSTEUNING VAN ORGANISATIES BIJ DE IMPLEMENTATIE VAN EEN PRIVACY BELEID EN VAN BEVEILIGINGSMAATREGELEN IN KADER VAN NIS2 TOT HET VERHOGEN VAN…
Winner: Cranium Belgium
€3.7mFramework agreement — maximum value
2 Mar 2026
Microsoftlicenties voor ziekenhuizen
Winner: ECONOCOM PRODUCTS & SOLUTIONS BELUX +1 more contractors · 2 bids
€25mFramework agreement — maximum value
28 Oct 2025
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- www.publicprocurement.be
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Framework agreement for software services for scheduling and related functionality"?
Offers are due by 6 Nov 2026, 09:00 CET. The deadline for offers was changed once: from 23 Sept 2026, 09:00 CEST to 6 Nov 2026, 09:00 CET. The newest notice applies.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Koopkoepel vzw (Roeselare, Belgium).
Where and how do I submit an offer?
Offers are submitted electronically on www.publicprocurement.be.
How are offers scored?
price 50%, quality 50%.
Which procedure is used?
Open procedure.
Win it with SalesDots
Read the documents for you
SalesDots fetches the tender documents (or takes your upload when a platform does not allow it) and answers the two questions that matter first: what the buyer wants built, and what you must prove to take part, each with the exact quote and page.
Analyse documentsMatch it with your profile
Every certificate, reference and role is checked against your company: green when you have it, amber when it expires before the deadline, grey when it needs a look.
Check my fitPrepare your response
Turn the conditions into a bid checklist with owners and due dates, draft the questions to the buyer and keep the team on one plan.
Start a responseNever miss a change
Track the deadline, amendments and answers to clarification questions, and get similar tenders and re-tenders before they are published.
Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 5 Nov 2026, 00:22 CET.