Maintenance and development of the EBS IT system for a period of 47 months
At a glance
Agencja Restrukturyzacji i Modernizacji Rolnictwa (Warszawa , Poland) is tendering: Maintenance and development of the EBS IT system for a period of 47 months. Offers are due 20 Nov 2026, 01:00 CET. 47-month contract. Bidders must show, among other things: references, key people, minimum turnover, insurance, bid deposit.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Deadline
- not published
- Estimated value
- 47 months
- Duration
- Open procedure
- Procedure
- 12 Oct 2026
- Published
- 700794-2026
- Notice number
- DZP.2610.18.2026
- Reference number
- Software development services (72262000)
- Main CPV
- PL911
- Place of performance (NUTS)
- not allowed
- Variant offers
- Polish
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for offers
Opening of offers
Offers binding until (computed)computed
120 days from the deadline for offers, per the notice
What the buyer wants
- The subject of the contract is the purchase of services of maintenance and development of the Information System by the Agency for Restructuring and Modernization of Agriculture with its registered office in Warsaw (hereinafter referred to as ‘the Contracting Authority’ or ‘ARiMR’). The Contracting Authority shall provide the Contracting Authority with the following categories of services: 1.1.Environmental Maintenance Services Group (G1), detailed in Annex 1A to the proposed provisions of the Agreement (hereinafter referred to as ‘p.u.’), which are Annex No 10 to the Specifications of Contracting Conditions (hereinafter referred to as ‘SWZ’), including: 1.1.1. Environmental Administration Service (G1U1), detailed in Annex No 1A to the p.p.u.; 1.1.2.Quality and Performance Monitoring Service (G1U2), detailed in Annex No 1B to the p.p.u.; 1.1.3. Environmental Management Service (G1U1), detailed in Annex No 1C to the p.p.u.; 1.2. Quality and Performance Assurance Service (G2), as described in Annex No 2 to the P.p.u.; 1.2.Notwithstanding the above Service Groups, the Contractor is obliged to: 1.5.1. the Services of Operational Orders, as described in Annex 5 to the General Meeting; 1.5.2. the performance of the activities provided for the Transitional Period, as described in section 6 of the General Meeting and Annex 7 to the General Meeting; 1.5.3. the performance of the activities provided for the Transmission of Services, as described in section 15 of the General Meeting.
- The Contractor will accept Reports in Response Times (as described in point 2 of Annex 9 to the General Agreement) and ensure that the Contractor's Project Office is maintained in accordance with the scope described in point 3.43 of Annex 13 to the General Agreement.
- The Contracting Authority shall require the Contractor or subcontractor to perform the activities referred to in point 2 on the basis that the performance of those activities involves the performance of the work as defined in Article 22(1) of the Act of 26 June 1974. - The labor code. All persons performing the activities referred to in point 2 should be employed throughout the performance of the contract.
- The Contracting Authority shall require that the Contractor, within 15 Working Days from the date of signature of the Agreement and within 10 Working Days of the first month of the calendar quarter concerned during the entire period of implementation of the Agreement, make a statement to the Contracting Authority on the way in which persons are employed and the activities referred to in point 2.In order to verify the employment of the Contractor or subcontractor on the basis of the employment contract of persons performing the activities indicated by the Contracting Authority, as referred to in point 2 of the Contracting Authority, it provides for the possibility to request in particular: 4.1. declaration of the employee employed, 4.2. declaration of the Contractor or subcontractor on employment on the basis of the employment contract, 4.3. certified for compliance with the original copy of the contract of employment of the employee employed, 4.4. other documents containing information, including personal data, necessary to verify employment on the basis of the employment contract, in particular the name of the employee employed, the date of conclusion of the employment contract, the type of employment contract and the scope of the employee's duties.
- The Contracting Authority reserves the right to verify compliance with the requirements referred to in point 3 by exercising the rights under the Agreement. The Contracting Authority shall reserve the possibility of recourse to the competent supervisory authority and control of compliance with labour law in order to verify compliance by the Contractor with the requirements referred to in point 3.
In case of disclosure of a breach of the requirement referred to in point 3, The Contracting Authority shall set a time limit for th…
CPV codes
- 72262000Software development servicesmain
- 72212000Programming services of application software
- 72267000Software maintenance and repair services
- 72263000Software implementation services
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
- Minimum turnoverMinimum annual turnover or financial standing
- InsuranceProfessional or liability insurance
- Bid depositA deposit or guarantee with the offer
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (2)
The Contracting Authority shall consider that the Contractor meets the condition of participation to the specified extent if the Contractor demonstrates that:
- within the last five years prior to the deadline for submission of tenders, and if the period of business activity is shorter – within this period, and in the case of recurring or continuous services also currently performed, it has performed: 1.1. at least one service with a value of not less than PLN 750,000.00 gross (in words: seven hundred and fifty thousand Polish zlotys 00/100) (excluding the costs of hardware infrastructure and licenses), consisting in: (i) performing an analysis, designing and developing software for an IT system (hereinafter: the system) or (ii) expanding the system, including performing an analysis and developing software, where the system met the following requirements: 1.1.1. the system operated based on Oracle E-Bussiness Suite 122.x software and used at least 4 modules from: General Ledger, Payables, Receivables, Fixed Assets, Cash Management, Inventory Management, Order Management, Purchasing, 1.1.2. the system was or is used concurrently by a minimum of 100 users. 1.2. at least one service with a value of not less than PLN 1,000,000.00 gross (in words: one million Polish zlotys 00/100) per year (excluding the costs of hardware infrastructure and licenses) covering the maintenance of a system meeting the requirements described in the item above, which was provided for a period of at least 12 months, and within the scope of services provided, the contractor's tasks included at least: 1.2.1. handling incident reports from system users, 1.2.2. resolving defects in the maintained system, 1.2.3. verifying the effectiveness of developed fixes prior to deployment to the production environment, 1.2.4. monitoring system operation, 1.2.5. administration of environments (up to and including the operating system level) on which the maintained system was installed, 1.2.6. administration of permissions in the application, 1.2.7. implementing software fixes and modifications in the contracting authority's environments, 1.2.8. restoring the system from the contracting authority's backups, 1.2.9. ensuring an adequate level of service provision, 1.2.10. updating versions of supporting software in the contracting authority's environments (e.g. database, application server, operating system).
- it has at its disposal the following persons who will be assigned by the Contractor to perform the contract, holding the appropriate professional qualifications, education, and experience necessary to perform the contract: 2.1. one Project Manager who meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ;2.2. one Project Manager who meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ; 2.3. one EBS Application Systems Administrator who meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ; 2.4. one Database Administrator who meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ;2.5. one Red Hat Enterprise Linux Operating Systems Administrator, each of whom meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ; 2.6. two Java Developers, each of whom meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ;2.7. five Database Developers (including two Oracle Apex Developers), each of whom meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ; 2.8. two BI Developers, each of whom meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ; 2.9. three EBS Systems Analysts, each of whom meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ;2.10. one Systems Analyst who meets the Contracting Authority's requirements described in Chapter III.2 of the SWZ; 2.11. one BI Systems Analyst who meets the Cont…
The Contracting Authority will consider that the Contractor fulfils the condition of participation in the indicated scope if the Contractor demonstrates that he has: 1st annual income in the area covered by the contract, i.e.: in the scope of IT system development services, for the last 3 marketing years, and if the period of business is shorter – for that period, PLN 7,000,000,00 (say: seven million PLN 00/100) per year; 2nd financial means or credit capacity of not less than PLN 3,000,000,00 (say: three million PLN 00/100); 3. insurance against civil liability in the scope of the business connected with the subject matter of the contract for an amount of not less than PLN 5 000 000,00 (in words: five million PLN 00/100).
Bid bond & performance security
What the notice says about securities
- Wykonawca zobowiązany jest wnieść wadium w wysokości 1.000.000,00 zł (słownie: jeden milion złotych 00/100).
- Wadium może być wniesione w: 2.1. pieniądzu; 2.2. gwarancjach bankowych; 2.3. gwarancjach ubezpieczeniowych; 2.4. poręczeniach udzielanych przez podmioty, o których mowa w art. 6b ust. 5 pkt 2 ustawy z dnia 9 listopada 2000 r. o utworzeniu Polskiej Agencji Rozwoju Przedsiębiorczości (Dz. U. z 2025 r. poz. 98).
- Wadium w formie pieniądza należy wnieść przelewem na rachunek bankowy Zamawiającego prowadzony w Banku Gospodarstwa Krajowego III Oddział w Warszawie numer rachunku – 45 1130 1062 8000 0000 0002 8175, z dopiskiem na przelewie: „wadium w postępowaniu na „Utrzymanie i rozwój systemu informatycznego EBS przez okres 47 miesięcy”.
- W przypadku wnoszenia wadium w innej formie niż pieniądzu Wykonawca wnosi w postaci elektronicznej poprzez wczytanie na Platformie Zakupowej oryginału gwarancji lub poręczenia. Wadium powinno być oznaczone w następujący sposób: WADIUM – numer referencyjny sprawy, nazwa postępowania lub w inny sposób umożliwiający identyfikację postępowania, którego dotyczy.
- Dokument wadialny (gwarancja lub poręczenie) musi wyraźnie wskazywać na wszystkie okoliczności jego utraty określone w art. 98 ust. 6 u.P.z.p.
- Z treści gwarancji/poręczenia powinno wynikać bezwarunkowe, nieodwołalne, na każde pisemne żądanie zgłoszone przez Zamawiającego, zobowiązanie Gwaranta do wypłaty Zamawiającemu pełnej kwoty wadium w okolicznościach określonych w art. 98 ust. 6 u.P.z.p.
- Oferta Wykonawcy, który nie wniósł wadium lub wniósł w sposób nieprawidłowy lub nie utrzymywał wadium nieprzerwanie do upływu terminu związania ofertą lub złożył wniosek o zwrot wadium w przypadku, o którym mowa w art. 98 ust. 2 pkt 3 u.P.z.p. zostanie odrzucona.
- W przypadku wniesienia wadium i niezłożenia oferty, Wykonawca jest zobowiązany złożyć do Zamawiającego wniosek o zwrot wadium.
Original language: Polish
Options, renewals, framework
- Options: foreseen
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
13 met · 2 expiring · 2 missing · 3 to check
Conditions in this notice
- References3 matching references from the last 3 yearsIn your profile
- Key people2 people in the team meet itIn your profile
- Minimum turnoverturnover from financial statements above the thresholdIn your profile
- Insuranceliability policy expires before the bid deadlineExpires before the deadline
- Bid depositdeposit amount and form to prepareNeeds a look
Registers — checked automatically
- KRS / CEIDG statuscompany active, representation matchesVerified
- NIP and VAT white listactive VAT payer, account listedVerified
- Beneficial owners (CRBR)filing matches KRSVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
- criterion "price" (Pc) – weight 60%60%
Within this criterion, tenders will be awarded to the following formula: Pc = Cmin./Cb x 60 points, where: Pc – the number of tender points tested in the Cmin criterion. – lowest price of important Cb offers – price of the surveyed tender
- criterion "experience of the persons assigned to perform the contract" (PD) – weight 40%40%
Within this criterion, the item will be awarded to tenders according to the following rules: 1. The Contracting Authority will score the experience of persons appointed to carry out the contract. A total of 40 points 2 may be awarded in this criterion. The Contracting Authority shall allow the same person to be identified by the Contractor on both the list of persons to confirm compliance with the conditions for participation in the procedure (according to the model of Annex 7A to the SWI) and the list of persons to carry out the contract (according to the model of Annex 7B to the SWI), the experience of which is scored in the award assessment criteria. 3. Detailed rules for the award of points in this criterion are described in Chapter XI, point 1.2 of the WWZ.
Buyer
Agencja Restrukturyzacji i Modernizacji Rolnictwa
- Address
- 00-175 Warszawa , Poland
- Region (NUTS)
- PL911
- Website
- www.gov.pl/web/arimr
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- NIP (tax id)
- 5261933940
- REGON
- 010613083
- EU VAT
- PL5261933940
What this buyer bought before
153 IT contract award notices 2017–2026, €671.5m in total.
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10 Sept 2026
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- platformazakupowa.pl
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Maintenance and development of the EBS IT system for a period of 47 months"?
Offers are due by 20 Nov 2026, 01:00 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Agencja Restrukturyzacji i Modernizacji Rolnictwa (Warszawa , Poland); NIP (tax id) 5261933940, REGON 010613083.
Where and how do I submit an offer?
Offers are submitted electronically on platformazakupowa.pl.
How are offers scored?
criterion "price" (Pc) – weight 60% 60%, criterion "experience of the persons assigned to perform the contract" (PD) – weight 40% 40%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 16:59 CET.