Deadline changedSoftware developmentTEDPolski

Maintenance and development of the EBS IT system for a period of 47 months

Agencja Restrukturyzacji i Modernizacji RolnictwaWarszawa , PolandNotice 779841-2026 · Reference number: DZP.2610.18.2026

At a glance

Agencja Restrukturyzacji i Modernizacji Rolnictwa (Warszawa , Poland) is tendering: Maintenance and development of the EBS IT system for a period of 47 months. Offers are due 11 Dec 2026, 10:00 CET. 47-month contract. Bidders must show, among other things: key people, minimum turnover, insurance, bid deposit.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Original deadline: 20 Nov 2026, 10:00 CET
Deadline
not published
Estimated value
47 months
Duration
Open procedure
Procedure
10 Nov 2026
Published
779841-2026
Notice number
DZP.2610.18.2026
Reference number
Software development services (72262000)
Main CPV
PL911
Place of performance (NUTS)

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 20 Nov 2026, 10:00 CET to 11 Dec 2026, 10:00 CET. The newest notice applies.

  1. Notice published

  2. Original deadline

  3. Deadline for offers

  4. Opening of offers

  5. Offers binding until (computed)computed

    120 days from the deadline for offers, per the notice

What the buyer wants

  1. The subject of the contract is the purchase of services of maintenance and development of the Information System by the Agency for Restructuring and Modernization of Agriculture with its registered office in Warsaw (hereinafter referred to as ‘the Contracting Authority’ or ‘ARiMR’). The Contracting Authority shall provide the Contracting Authority with the following categories of services: 1.1.Environmental Maintenance Services Group (G1), detailed in Annex 1A to the proposed provisions of the Agreement (hereinafter referred to as ‘p.u.’), which are Annex No 10 to the Specifications of Contracting Conditions (hereinafter referred to as ‘SWZ’), including: 1.1.1. Environmental Administration Service (G1U1), detailed in Annex No 1A to the p.p.u.; 1.1.2.Quality and Performance Monitoring Service (G1U2), detailed in Annex No 1B to the p.p.u.; 1.1.3. Environmental Management Service (G1U1), detailed in Annex No 1C to the p.p.u.; 1.2. Quality and Performance Assurance Service (G2), as described in Annex No 2 to the P.p.u.; 1.2.Notwithstanding the above Service Groups, the Contractor is obliged to: 1.5.1. the Services of Operational Orders, as described in Annex 5 to the General Meeting; 1.5.2. the performance of the activities provided for the Transitional Period, as described in section 6 of the General Meeting and Annex 7 to the General Meeting; 1.5.3. the performance of the activities provided for the Transmission of Services, as described in section 15 of the General Meeting.
  2. The Contractor will accept Reports in Response Times (as described in point 2 of Annex 9 to the General Agreement) and ensure that the Contractor's Project Office is maintained in accordance with the scope described in point 3.43 of Annex 13 to the General Agreement.
  3. The Contracting Authority shall require the Contractor or subcontractor to perform the activities referred to in point 2 on the basis that the performance of those activities involves the performance of the work as defined in Article 22(1) of the Act of 26 June 1974. - The labor code. All persons performing the activities referred to in point 2 should be employed throughout the performance of the contract.
  4. The Contracting Authority shall require that the Contractor, within 15 Working Days from the date of signature of the Agreement and within 10 Working Days of the first month of the calendar quarter concerned during the entire period of implementation of the Agreement, make a statement to the Contracting Authority on the way in which persons are employed and the activities referred to in point 2.In order to verify the employment of the Contractor or subcontractor on the basis of the employment contract of persons performing the activities indicated by the Contracting Authority, as referred to in point 2 of the Contracting Authority, it provides for the possibility to request in particular: 4.1. declaration of the employee employed, 4.2. declaration of the Contractor or subcontractor on employment on the basis of the employment contract, 4.3. certified for compliance with the original copy of the contract of employment of the employee employed, 4.4. other documents containing information, including personal data, necessary to verify employment on the basis of the employment contract, in particular the name of the employee employed, the date of conclusion of the employment contract, the type of employment contract and the scope of the employee's duties.
  5. The Contracting Authority reserves the right to verify compliance with the requirements referred to in point 3 by exercising the rights under the Agreement. The Contracting Authority shall reserve the possibility of recourse to the competent supervisory authority and control of compliance with labour law in order to verify compliance by the Contractor with the requirements referred to in point 3.

In case of disclosure of a breach of the requirement referred to in point 3, The Contracting Authority shall set a time limit for th…

CPV codes

  • 72262000Software development servicesmain
  • 72212000Programming services of application software
  • 72267000Software maintenance and repair services
  • 72263000Software implementation services

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • Key peopleNamed roles, CVs or minimum team
  • Minimum turnoverMinimum annual turnover or financial standing
  • InsuranceProfessional or liability insurance
  • Bid depositA deposit or guarantee with the offer

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (2)

The Contracting Authority shall consider that the Contractor fulfils the condition of participation in the indicated scope if the Contractor demonstrates that:

  1. carried out in the last five years before the deadline for the submission of tenders, and if the duration of the business is shorter – during that period, and in the case of repeated or continuous benefits also performed: 1.1. at least one service, with a value of not less than PLN 750 000.00 gross (say: seven hundred and fifty thousand PLN 00/100) (without the cost of hardware infrastructure and license), consisting of: (i) carrying out analysis, design and manufacture of software of the IT system (hereinafter: system) or (ii) developing a system covering the performance of analysis and development of software where the system met the following requirements: 1.1.1. the system operated on the basis of Oracle E-Business Suite 122.x and used at least 4 modules from: General Ledger, Payables, Receivables, Fixed Assets, Cash Management, Inventory Management, Order Management, Purchasing, 1.1.2. the system was used or is operated by a minimum of 100 users working simultaneously. 1.2. at least one service with a value of not less than PLN 1 000 000,00 gross (say: one million PLN 00/100) per year (without the costs of hardware infrastructure and license) covering the maintenance of the system meeting the requirements described in point above, which was provided for a period of at least 12 months, and within the service provided, the contractor's tasks included at least: 1.2.1. handling of incidents reports from system users, 1.2.2. removing faults in the system maintained, 1.2.3. verification of the effectiveness of the amendments manufactured before implementation to the production environment, 1.2.4. monitoring of the system's operation, 1.2.5. administration of environments (up to and including the operating system level) on which the system was installed, 1.2.6. introducing modifications and modification of the software to the environment of the contracting environment, 1.2.7. playback of the system from the copy of the security of the contracting entity, 1.2.8. ensuring the appropriate level of service provision, 1.2.9. modification of the supporting software on the contracting environment (e. database, application server, operating system).
  2. has the following persons, which will be directed by the Contractor to carry out the contract, having the relevant professional qualifications, education and experience necessary for the performance of the contract: 2.1. one Project Manager who meets the requirements of the Contracting Authority described in Chapter III.2. SWZ; 2.2. one Project Manager who meets the requirements of the Contracting Authority described in Chapter III.2.SWZ; 2.3. one EBS Application System Administrator who meets the requirements of the Contracting Authority described in Chapter III.2. SWZ; 2.6. two Java Programmers, each meeting the requirements of the Contracting Authority described in Chapter III.2. SWZ; 2.5. one Operational System Administrator Red Hat Enterprise Linux, each meeting the requirements of Chapter III.2. SWZ, 2.6.Two Java Programmers, each meeting the requirements of the Contracting Authority described in Chapter III.2. SWZ; 2. 2. 2. Anałem Programm, one of which meets the requirements of each TSI described in Chapter III.2.

One Specialist for estimating the complexity of software that meets the requirements of the Contracting Authority described in Chapter III.2. SWZ.

The Contracting Authority will consider that the Contractor fulfils the condition of participation in the indicated scope if the Contractor demonstrates that he has: 1st annual income in the area covered by the contract, i.e.: in the scope of IT system development services, for the last 3 marketing years, and if the period of business is shorter – for that period, PLN 7,000,000,00 (say: seven million PLN 00/100) per year; 2nd financial means or credit capacity of not less than PLN 3,000,000,00 (say: three million PLN 00/100); 3. insurance against civil liability in the scope of the business connected with the subject matter of the contract for an amount of not less than PLN 5 000 000,00 (in words: five million PLN 00/100).

Bid bond & performance security

What the notice says about securities

  1. Wykonawca zobowiązany jest wnieść wadium w wysokości 1.000.000,00 zł (słownie: jeden milion złotych 00/100).
  2. Wadium może być wniesione w: 2.1. pieniądzu; 2.2. gwarancjach bankowych; 2.3. gwarancjach ubezpieczeniowych; 2.4. poręczeniach udzielanych przez podmioty, o których mowa w art. 6b ust. 5 pkt 2 ustawy z dnia 9 listopada 2000 r. o utworzeniu Polskiej Agencji Rozwoju Przedsiębiorczości (Dz. U. z 2025 r. poz. 98).
  3. Wadium w formie pieniądza należy wnieść przelewem na rachunek bankowy Zamawiającego prowadzony w Banku Gospodarstwa Krajowego III Oddział w Warszawie numer rachunku – 45 1130 1062 8000 0000 0002 8175, z dopiskiem na przelewie: „wadium w postępowaniu na „Utrzymanie i rozwój systemu informatycznego EBS przez okres 47 miesięcy”.
  4. W przypadku wnoszenia wadium w innej formie niż pieniądzu Wykonawca wnosi w postaci elektronicznej poprzez wczytanie na Platformie Zakupowej oryginału gwarancji lub poręczenia. Wadium powinno być oznaczone w następujący sposób: WADIUM – numer referencyjny sprawy, nazwa postępowania lub w inny sposób umożliwiający identyfikację postępowania, którego dotyczy.
  5. Dokument wadialny (gwarancja lub poręczenie) musi wyraźnie wskazywać na wszystkie okoliczności jego utraty określone w art. 98 ust. 6 u.P.z.p.
  6. Z treści gwarancji/poręczenia powinno wynikać bezwarunkowe, nieodwołalne, na każde pisemne żądanie zgłoszone przez Zamawiającego, zobowiązanie Gwaranta do wypłaty Zamawiającemu pełnej kwoty wadium w okolicznościach określonych w art. 98 ust. 6 u.P.z.p.
  7. Oferta Wykonawcy, który nie wniósł wadium lub wniósł w sposób nieprawidłowy lub nie utrzymywał wadium nieprzerwanie do upływu terminu związania ofertą lub złożył wniosek o zwrot wadium w przypadku, o którym mowa w art. 98 ust. 2 pkt 3 u.P.z.p. zostanie odrzucona.
  8. W przypadku wniesienia wadium i niezłożenia oferty, Wykonawca jest zobowiązany złożyć do Zamawiającego wniosek o zwrot wadium.

Original language: Polish

Options, renewals, framework

  • Options: foreseen
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Conditions in this notice

  • Key peopleyour team matched to the required rolesNot in your profile yet
  • Minimum turnoverturnover from your financial statements against the thresholdIn your profile
  • Insuranceliability policy amount and validity on the bid dateIn your profile

This tender's facts

  • Bid depositamount in the tender documents — arrange it before the deadlineNeeds a look
  • Price — 60% of the scoreyour price against past winning bidsNeeds a look
  • criterion "experience of the persons assigned to perform the… — 40% of the scoreevidence ready for this award criterionIn your profile
  • Who wins at this buyerrecently: Orange Polska S.A., ATENDE S.A. — 4 different winners in the last 6 awardsNeeds a look

Typical for: Software development

  • Similar systems builtreferences from comparable software projectsIn your profile
  • Digital accessibility (WCAG 2.1)often required for public-sector systemsIn your profile
  • Copyright and source codetransfer of rights or a licence on the buyer's termsNeeds a look
  • Secure developmentsecurity testing and OWASP practicesIn your profile

Registers — checked automatically

  • KRS / CEIDG statuscompany active, representation matchesVerified
  • NIP and VAT white listactive VAT payer, account listedVerified
  • Beneficial owners (CRBR)filing matches KRSVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Award criteria

The full criteria and their weights, as published in the notice.

  • criterion "price" (Pc) – weight 60%60%

    Within this criterion, tenders will be awarded to the following formula: Pc = Cmin./Cb x 60 points, where: Pc – the number of tender points tested in the Cmin criterion. – lowest price of important Cb offers – price of the surveyed tender

  • criterion "experience of the persons assigned to perform the contract" (PD) – weight 40%40%

    Within this criterion, the item will be awarded to tenders according to the following rules: 1. The Contracting Authority will score the experience of persons appointed to carry out the contract. A total of 40 points 2 may be awarded in this criterion. The Contracting Authority shall allow the same person to be identified by the Contractor on both the list of persons to confirm compliance with the conditions for participation in the procedure (according to the model of Annex 7A to the SWI) and the list of persons to carry out the contract (according to the model of Annex 7B to the SWI), the experience of which is scored in the award assessment criteria. 3. Detailed rules for the award of points in this criterion are described in Chapter XI, point 1.2 of the WWZ.

Buyer

Agencja Restrukturyzacji i Modernizacji Rolnictwa

Address
00-175 Warszawa , Poland
Region (NUTS)
PL911
Official contact address
[email protected]
The functional mailbox published in the notice. We never publish personal data.

Register identifiers

NIP (tax id)
5261933940
REGON
010613083
EU VAT
PL5261933940

What this buyer bought before

154 IT contract award notices 2017–2026, €674.3m in total.

  • Zakup usług głosowych (GSM) wraz z niezbędnymi urządzeniami na okres 36 miesięcy

    Winner: Orange Polska S.A. · 1 bid

    PLN 7m

    26 Oct 2026

  • Zakup usługi masowej wysyłki SMS na okres 24 miesięcy

    Winner: Orange Polska S.A. · 6 bids

    PLN 974,160

    12 Oct 2026

  • Zakup usługi subskrypcji oprogramowania do uwierzytelniania i kontroli dostępu dla sieci LAN i WAN wraz ze wsparciem producenta na okres 36 miesięcy

    Winner: ATENDE S.A. · 1 bid

    PLN 1.4m

    7 Oct 2026

  • Zakup usługi telekomunikacyjnej transmisji danych przez łącza xWDM na okres 36 miesięcy

    Winner: Telnap Telecom Sp. z o.o. · 1 bid

    PLN 1.4m

    6 Oct 2026

  • Zakup usług informatycznych w zakresie wsparcia technicznego dla elementów infrastruktury IT oraz oprogramowania systemowego i narzędziowego wykorzystywanego p…

    Winner: ATENDE S.A. · 2 bids

    PLN 4.9m

    16 Sept 2026

  • Zakup subskrypcji oprogramowania klasy ATP i CDR do wykrywania zagrożeń sieciowych wraz z wdrożeniem i wsparciem technicznym na okres 24 miesięcy

    Winner: Trafford IT spółka z ograniczoną odpowiedzialnością Sp. k. · 1 bid

    PLN 2.1m

    10 Sept 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

Questions & answers

What is the deadline for offers in "Maintenance and development of the EBS IT system for a period of 47 months"?

Offers are due by 11 Dec 2026, 10:00 CET. The deadline for offers was changed once: from 20 Nov 2026, 10:00 CET to 11 Dec 2026, 10:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Agencja Restrukturyzacji i Modernizacji Rolnictwa (Warszawa , Poland); NIP (tax id) 5261933940, REGON 010613083.

Where and how do I submit an offer?

Offers are submitted electronically on https://platformazakupowa.pl/pn/arimr.

How are offers scored?

criterion "price" (Pc) – weight 60% 60%, criterion "experience of the persons assigned to perform the contract" (PD) – weight 40% 40%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 10 Nov 2026, 03:09 CET.