Maintenance, printing and printer fleet management services

Economic operators participating in the procedure must prove a form of registration in accordance with the law of their country of residence, showing that the economic operator is legally established, that it is not in any of the situations of annulment of establishment, and that it has the professional capacity to carry out the activities covered by the contract. The requirement also applies to subcontractors for the part of the contract they are to perform, who will complete the information regarding their situation in a separate ESPD. Method of fulfilling the requirement: The ESPD will be completed by the economic operators participating in the award procedure with the information relating to their situation (including the associate/subcontractor/third-party guarantor). Supporting documents proving the fulfillment of what has been undertaken by completing the ESPD are to be submitted, at the request of the contracting entity, only by the tenderer ranked 1st in the ranking drawn up at the end of the tender evaluation. Romanian tenderers will submit: The Trade Register Certificate issued by the ONRC, in full, showing that the main/secondary activity carried out according to the CAEN (NACE) code corresponds to the subject matter of the contract; the information contained in the certificate must be true/current at the time of submission; in the case of a joint tender, each associate is required to submit this document for the part of the contract they perform. Foreign tenderers will submit: Equivalent documents proving a form of registration/certification or professional affiliation, according to the law of the tenderer's country of residence. The documents will contain at least the following information: full name, duration of existence, registered office, partners/shareholders, authorized persons/directors, fields of activity, authorized activities. In the case of foreign legal/natural person tenderers, documents will be submitted in the language in which they were issued, accompanied by an authorized Romanian translation. Note: 1) The information contained in these documents must reflect true/current data at the date of submission. 2) In the case of a joint venture, documents will be submitted for each member of the joint venture. 3) Where parts of the contract are to be executed by subcontractors, proof of registration and correspondence of its main/secondary activities with the subject of the procurement must also be submitted by the subcontractors, for the part of the contract they will perform.

The tenderer must demonstrate that, during the last 3 years (relative to the deadline for submission of tenders), it has performed and successfully completed services similar/comparable to the subject of the contract, across one or more contracts, with a cumulative value of at least 1,250,000.00 lei excluding VAT. Similar/comparable services are understood to mean services that involve the maintenance and/or administration of an equipment fleet for the duration of a contract, at one or more locations of the beneficiary, namely any of the following: – maintenance, servicing, repairs, corrective interventions, and technical support for printing, copying, scanning equipment, multifunction printers, plotters; – cost-per-page printing/copying, managed print services or equivalent, incl. fleet management; – rental/operational leasing of printing/copying/scanning/IT equipment, with maintenance and/or consumables included; – provision, delivery, installation/replacement, and management of consumables (toners, cartridges, maintenance kits) and/or spare parts for printing/copying/scanning/IT equipment; – hardware maintenance, technical support, and/or help-desk for IT equipment (workstations, laptops, peripherals, servers, network equipment), incl. managed/outsourced IT services; – maintenance and technical support for electronic office/communications/self-service terminal equipment (fiscal printers, cash registers, POS, ATM, ticketing), incl. spare parts and/or consumables; – periodic monitoring, metering, and reporting of consumption/interventions for an equipment fleet, incl. via ticketing/fleet management platforms; – other services of comparable nature/complexity regarding the maintenance/administration of an electronic office/IT equipment fleet, with contractually committed intervention response times. The above types are not exhaustive; it is sufficient for the services performed in the presented contract to fall under at least one of them. Note: 1) The requirement may be met through one or more contracts falling under at least one of the above types, with cumulative values to reach the threshold. It is not mandatory for each contract to cover all types, nor for the cumulative total to cover all of them. 2) The values represent only the portion performed by the bidding EO, if it participated in a consortium. 3) In a tender submitted in a consortium, the requirement may be met cumulatively by the associates. 4) Contracts signed/commenced prior to the 3-year period but ongoing during this period are also taken into account. If the contracting entity (CE) postpones the submission deadline (erratum), the lower limit of the 3 years extends accordingly for all EOs that have proof of completion within the new interval. 5) Ongoing contracts with no acceptance at all as of the deadline are not taken into account; partially performed services are accepted if they provide an independently usable deliverable for the beneficiary. 6) If the presented contract covers multiple types of services, the EO must clearly highlight, in the submitted documents, which services meet the CE's requirement. 7) If a public/sector procurement contract concluded by an authority/CE-public institution was subcontracted, the relevant beneficiary is the authority/CE-public institution, not the contractor that subcontracted. Acceptance documents must be issued/countersigned by the authority/CE-public institution; documents issued/countersigned solely by the initial contractor are not accepted (pursuant to Art. 232 para. 4 of Law 99/2016). 8) The CE has the right to contact the end beneficiary of the services in the contract presented as similar experience, to confirm the declarations made by the EO (sole tenderer/associate/third party). For each contract presented as similar experience, the bidding EO shall complete the ESPD (response) as follows: - The "DESCRIPTION" field will contain at minimum: the subject of the contract with the beneficiary of the services; th…

VII. Subcontracting The economic operator participating in the procedure is required to provide information regarding the proposed subcontractors. If the economic operator relies on the subcontractor's capacities to meet the qualification criteria, an ESPD must be completed by each subcontractor, in accordance with the ANAP Notification. • Subcontractors shall specify in the ESPD the information related to the qualification criteria they fulfill, mentioning the number and date of the subcontracting contract/agreement for the part proposed for subcontracting. • The economic operator participating in the procedure shall submit, together with the ESPD, the Subcontracting Agreement(s) according to Form no. 3 from the "Forms" Section of the Awarding Documentation, stamped and signed by the legal/authorized representative of the economic operator/association. • Updated supporting documents demonstrating the fulfillment of all qualification and selection criteria, in accordance with the information contained in the ESPD, shall be submitted only by the economic operator ranked first after applying the award criterion to admissible tenders, upon request by the Contracting Entity. Note: 1. If an exclusion situation is identified, the Contracting Entity shall request only once that the economic operator participating in the procedure replace a subcontractor found, following verification, to be in such a situation. 2. The Contracting Entity shall make direct payments corresponding to the part/parts of the contract performed by the subcontractors proposed in the tender for the provision of the contract services according to the contract between the contractor and the subcontractor, in compliance with applicable legal provisions, only if the subcontractors request this and express their option to this effect upon signing the contract. 3. The Contracting Entity is obliged to request, following the award of the contract and upon its conclusion, the submission of the contract(s) concluded between the contractor and the subcontractor(s) nominated in the tender, so that the activities assigned to the latter, as well as the amounts related to the services, are included in the contract. The Contractor's liability regarding the manner of performance of the contract is not diminished if part/parts of it are performed by subcontractors. 4. Subcontractors on whose capacities the economic operator participating in the procedure relies to demonstrate fulfillment of certain qualification criteria are also considered supporting third parties, in which case the Subcontracting Agreement also represents the Firm Undertaking, under the conditions set out in Art. 55 para. (2) of GD no. 394/2016.