Management consulting services for the project Consolidation and rehabilitation of the Hospital of Chronic Psychiatry Dumbraveni, Vrancea County
At a glance
JUDETUL VRANCEA (CONSILIUL JUDETEAN) (Focsani, Romania) is tendering: Management consulting services for the project Consolidation and rehabilitation of the Hospital of Chronic Psychiatry Dumbraveni, Vrancea County. Offers are due 7 Oct 2026, 14:00 CEST. Estimated value RON 230,742, 27-month contract, 2 lots. Bidders must show, among other things: certificates, references, insurance.
- 7 Oct 2026, 14:00 CEST
- Deadline
- RON 230,742
- Estimated value
- 27 months
- Duration
- Open procedure
- Procedure
- Project management consultancy services (72224000)
- Main CPV
- 22 Sept 2026
- Published
Translated from the official notice. The original text is the legally binding one.
What the buyer wants
The subject of the contract to be awarded through this public procurement procedure consists of the acquisition of consulting services for the implementation of the project “Consolidation and rehabilitation of the Dumbrăveni Chronic Psychiatric Hospital, Vrancea County”. The consulting services will aim to support the beneficiary in the overall coordination of the project, monitoring physical and financial progress, tracking compliance with agreed deadlines, managing implementation-related documents, supporting the procurement process, monitoring contracts, verifying that expenditures fall within the approved budget, as well as preparing the documentation and reports required by the funding body. Proper implementation of the project requires ongoing monitoring of the achievement level of activities, assumed indicators, and proposed results, as well as identifying and managing potential risks that may arise during project execution. In this context, the experience and expertise of an economic operator specialized in the management of non-reimbursable funded projects represent an important element for ensuring efficient and compliant implementation. Thus, to achieve this objective, the tenderer declared the winner of the award procedure will provide at least the following categories of services: - Assistance and support for monitoring the financing contract and attached documents, to ensure compliance with agreed deadlines and conditions; - Assistance in monitoring public procurement contracts concluded within the project; - Management of the MySMIS2021 platform dedicated to project implementation; - Assistance in preparing and monitoring cash flow throughout the entire project implementation period; - Preparation and documentation of pre-financing/payment/reimbursement claims; - Assistance in the relationship between the contracting authority and the SOUTH-EAST REGIONAL DEVELOPMENT AGENCY (ADR SE), in its capacity as Managing Authority for the South-East Regional Programme 2021-2027, throughout project implementation; - Assistance in monitoring compliance with European Union visibility rules, in accordance with the visual identity manual applicable to the South-East Regional Programme 2021-2027; - Preparation of activity reports, as well as those established by the financing application and contract. The main benefits resulting from fulfilling this need are: • ensuring effective coordination of all project activities and integrated implementation of technical, financial, and administrative components; • increasing the contracting authority's capacity to manage the investment by supporting the implementation team with specialized expertise; • continuous monitoring of project progress and early identification of potential risks, delays, or non-compliances; • ensuring that activities remain within the implementation schedule and approved budget; • supporting the beneficiary in carrying out procedures, documentation, and reporting required by the funder; • reducing the risk of financial corrections or ineligible expenses resulting from failure to comply with implementation rules for EU-funded projects; • ensuring sound management of contractual relationships with contractors, suppliers, and other participants involved in carrying out the investment; • contributing to achieving the specific objectives of the project, namely consolidating and rehabilitating hospital buildings, increasing user safety, improving energy efficiency, and reducing environmental impact. Achieving these objectives will remedy existing deficiencies in hospital infrastructure, improve the technical condition of the buildings, and create appropriate conditions for conducting medical activities safely, comfortably, and efficiently. Meeting the identified need thus contributes to the successful completion of the investment, the efficient use of allocated funds, and the achievement of results committed to in the Funding Application.
Prin achiziția serviciilor de consultanță specializată pentru managementul proiectului se va asigura cadrul necesar implementării eficiente a proiectului „Consolidare și reabilitare Spital de Psihiatrie Cronici Dumbrăveni, Județul Vrancea”, cu respectarea obligațiilor asumate prin contractul de finanțare, a cerințelor finanțatorului și a legislației aplicabile. Serviciile de consultanță vor avea ca scop sprijinirea beneficiarului în coordonarea generală a proiectului, monitorizarea progresului fizic și financiar, urmărirea respectării termenelor asumate, gestionarea documentelor aferente implementării, sprijinirea procesului de achiziții, monitorizarea contractelor, verificarea încadrării cheltuielilor în bugetul aprobat, precum și elaborarea documentațiilor și rapoartelor solicitate de finanțator. Implementarea corespunzătoare a proiectului presupune o monitorizare permanentă a gradului de realizare a activităților, a indicatorilor asumați și a rezultatelor propuse, precum și identificarea și gestionarea eventualelor riscuri care pot apărea pe parcursul derulării proiectului. În acest context, experiența și competențele unui operator economic specializat în managementul proiectelor cu finanțare nerambursabilă reprezintă un element important pentru asigurarea unei implementări eficiente și conforme. Astfel, pentru realizarea acestui obiectiv, ofertantul declarat câştigător al procedurii de atribuire va asigura cel puțin următoarele categorii de servicii: - Asistență și suport pentru monitorizarea contractului de finanțare și a documentelor anexate, pentru respectarea termenelor și condițiilor asumate; - Asistență în monitorizarea contractelor de achiziție publică încheiate în cadrul proiectului; - Gestionarea platformei MySMIS2021 dedicată implementării proiectului; - Asistență în realizarea și monitorizarea cash-flow-ului pe întreaga perioadă de implementare a proiectului; - Elaborarea și documentarea cererilor de prefinanțare/plată/rambursare; - Asistență în relația dintre autoritatea contractantă și AGENȚIA PENTRU DEZVOLTARE REGIONALĂ A REGIUNII DE DEZVOLTARE SUD – EST (ADR SE), în calitate de Autoritate de management pentru Programul Regional Sud-Est 2021-2027, pe parcursul implementării proiectului; - asistență în monitorizarea respectării regulilor privind vizibilitatea Uniunii Europene, în conformitate cu manualul de identitate vizuală aplicabil Programului Regional Sud-Est 2021-2027; - elaborarea rapoartelor de activitate, precum și a celor stabilite prin cererea și contractul de finanțare. Detalii suplimentare se regăsesc în Caietul de sarcini. Numarul de zile pana la care se pot solicita clarificari inainte de data limita de depunere a ofertelor este de 20 zile. Autoritatea Contractanta va raspunde o singura data solicitarilor de clarificari in a 11-a zi inainte de data limita de depunere a ofertelor.
Lots (2)
Lot 1Default lot
RON 230,742 · 27 monthsThe subject of the contract to be awarded through this public procurement procedure consists of the acquisition of consulting services for the implementation of the project “Consolidation and rehabilitation of the Dumbrăveni Chronic Psychiatric Hospital, Vrancea County”. The consulting services will aim to support the beneficiary in the overall coordination of the project, monitoring physical and financial progress, tracking compliance with agreed deadlines, managing implementation-related documents, supporting the procurement process, monitoring contracts, verifying that expenditures fall within the approved budget, as well as preparing the documentation and reports required by the funding body. Proper implementation of the project requires ongoing monitoring of the achievement level of activities, assumed indicators, and proposed results, as well as identifying and managing potential risks that may arise during project execution. In this context, the experience and expertise of an economic operator specialized in the management of non-reimbursable funded projects represent an important element for ensuring efficient and compliant implementation. Thus, to achieve this objective, the tenderer declared the winner of the award procedure will provide at least the following categories of services: - Assistance and support for monitoring the financing contract and attached documents, to ensure compliance with agreed deadlines and conditions; - Assistance in monitoring public procurement contracts concluded within the project; - Management of the MySMIS2021 platform dedicated to project implementation; - Assistance in preparing and monitoring cash flow throughout the entire project implementation period; - Preparation and documentation of pre-financing/payment/reimbursement claims; - Assistance in the relationship between the contracting authority and the SOUTH-EAST REGIONAL DEVELOPMENT AGENCY (ADR SE), in its capacity as Managing Authority for the South-East Regional Programme 2021-2027, throughout project implementation; - Assistance in monitoring compliance with European Union visibility rules, in accordance with the visual identity manual applicable to the South-East Regional Programme 2021-2027; - Preparation of activity reports, as well as those established by the financing application and contract. The main benefits resulting from fulfilling this need are: • ensuring effective coordination of all project activities and integrated implementation of technical, financial, and administrative components; • increasing the contracting authority's capacity to manage the investment by supporting the implementation team with specialized expertise; • continuous monitoring of project progress and early identification of potential risks, delays, or non-compliances; • ensuring that activities remain within the implementation schedule and approved budget; • supporting the beneficiary in carrying out procedures, documentation, and reporting required by the funder; • reducing the risk of financial corrections or ineligible expenses resulting from failure to comply with implementation rules for EU-funded projects; • ensuring sound management of contractual relationships with contractors, suppliers, and other participants involved in carrying out the investment; • contributing to achieving the specific objectives of the project, namely consolidating and rehabilitating hospital buildings, increasing user safety, improving energy efficiency, and reducing environmental impact. Achieving these objectives will remedy existing deficiencies in hospital infrastructure, improve the technical condition of the buildings, and create appropriate conditions for conducting medical activities safely, comfortably, and efficiently. Meeting the identified need thus contributes to the successful completion of the investment, the efficient use of allocated funds, and the achievement of results committed to in the Funding Application.
Lot 2
RON 230,742 · 27 months
Can you bid? Your readiness check
These are the conditions this notice asks bidders to prove. In SalesDots each one is checked against your company profile: certificates with their validity dates, delivered references and your people.
- In your profile
Certificates
Company or personnel certificates named in the notice
- In your profile
References
Similar contracts delivered before
- Expires before the deadline
Insurance
Professional or liability insurance
Detected automatically in the published notice. Always confirm against the tender documents.
Check it against my companyShow the notice text (2)
The bidder (associates in the case of joint tenders, supporting third party in case of support, subcontractor for the part of services it will perform if the bidder relies on its capacity), must prove that it has provided and successfully completed in the last 3 years (calculated relative to the deadline for tender submission), similar services with a total cumulative value of min. 230,000.00 RON excluding VAT, across a minimum of one contract, maximum 3 contracts. By "similar services" is meant: consultancy services in project management/supervision and/or technical assistance for drafting/preparing and/or submitting projects and/or technical assistance for the implementation of projects funded by European and/or governmental non-reimbursable funds and/or public and/or private funds, etc., within which activities similar to those specific to project management were performed, such as, but not limited to: administrative coordination, financial management (preparation of payment and/or reimbursement and/or pre-financing claims and/or assistance for cash-flow assurance, etc.), public procurement assistance and/or monitoring the implementation of works and/or services and/or supply contracts, specialized technical assistance in the construction field, consisting, as appropriate, of: verification/analysis of technical documentation and/or technical monitoring/supervision of works execution and/or verification of compliance of executed works with the technical design, specifications, or applicable legal provisions and/or resolving/managing technical issues arising during implementation and/or participating in technical meetings and/or providing technical support to the beneficiary in relations with the designer, contractor, and other parties involved in the investment. Services are considered finalized/successfully completed in the last 3 years if they fall into one of the following categories: - partially accepted services, provided that the specific nature of the contract/activities representing similar experience allows the preparation of a deliverable that can be used by the beneficiary as an independent result; - services accepted at the end of performance; the end of performance does not imply the expiration of the warranty period, respectively of the defects notification period under FIDIC-type contracts. In the case of services submitted as similar experience, the evaluation committee is obliged, once the document confirming their acceptance within the reference period has been submitted, to take into account the entire value covered by that document, if it complies with the conditions mentioned above, without removing from the calculation the value of services pertaining to months/years outside the target timeframe. The bidder and/or, as appropriate, the associates (in the case of joint tenders) and the supporting third party (in the case of support) will confirm fulfillment of the requirement by ticking the appropriate "Yes" or "No" option in Part IV: "Selection criteria", Section α: "Global indication for all selection criteria" of the ESPD. The CA does not request, but will take into account, the technical and professional capacity of the proposed subcontractors for their share of involvement in the contract to be awarded. Therefore, subcontractors on whose capacity the bidder relies to meet qualification requirements (who also have the status of supporting third parties according to Art. 48 para. (1) of the Annex to GD 395/2016) shall complete both Part III (Exclusion grounds) and Part IV (Selection criteria) in the ESPD. Standard subcontractors on whose capacity the bidder does not rely will not complete Part IV (Selection criteria) in the ESPD. The electronically signed Subcontracting Agreement must be attached to the tender. For subcontractors who also act as supporting third parties, the subcontracting agreement also represents the firm commitment. Pursuant to the provisions of Art. 196 para. (2) of Law no. 98/201…
In case of subcontracting of parts of the contract, the tenderer has the obligation to include in his offer the names of the subcontractors and their contact details, the part / parts of the contract to be fulfilled by them, the percentage to which the respective part / parts are raised, and the agreement of the subcontractors on these matters The tenderer (associations in case of joint offers) will confirm that the requirement is met by the corresponding check Yes or No in Part IV: Selection criteria of Section a: "Global indication for all selection criteria" of the DUAE. If the tenderer intends to subcontract part / parts of the contract, the DUAE shall also include information on the part of the contract to be possibly subcontractor and shall have the subcontracting agreement attached. Subcontractors on whose capacity the tenderer relies must, in turn, complete the separate DUAE, including the information referred to in Article 193 (1) (a) of Law No 98 / 2016. It is considered to be subcontracting any type of legal report between the tenderer who presents an individual or joint offer, on the one hand, and another economic operator or a professional, within the meaning of the Civil Code, on the other hand, by which the latter performs for the first time any activity (services or works) related to the performance of the performance contract that will be concluded by finalising the award procedure. If a qualification requirement is not met by subcontracting, then it shall submit the DUAE only for the purpose of demonstrating non-classification in the grounds of exclusion provided for in Articles 164, 165 and 167 in relation to the proposed subcontractors. The economic operator ranked first after the application of the award criterion shall provide proof that the qualification requirements are met by subcontractors, by submitting their supporting documents at the request of the contracting authority. Subcontracting agreement will be submitted by electronic means together with the offer and DUAE, being signed with extended electronic signature, based on a qualified certificate, issued by a certification service provider accredited under the law. Failure to submit it with DUAE is a basis for requesting clarifications for any form of inadvertent information contained in the DUAE sections of both the tenderer and the subcontractor
How offers are scored
- Punctajul se acorda astfel: a) Pentru cel mai scazut dintre preturi…40%
- Punctajul pentru factorul de evaluare „Experienţa specifică persona…30%
- Punctajul total ce poate fi acordat acestui factor de evaluare este…30%
What this buyer bought before
Recent IT contracts awarded by the same buyer, from published award notices.
Achiziția de echipamente digitale și TIC în săli de clasă, laboratoare de informatică, ateliere de practică și cabinete multifuncționale/consiliere psihopedago…
Winner: S.C. Comservice-Company S.R.L. S.R.L. ( devenita SC ALIANT BUSINESS SOLUTIONS SRL)
RON 1.9m
Achiziția de echipamente digitale și TIC în săli de clasă, laboratoare de informatică, ateliere de practică și cabinete multifuncționale/consiliere psihopedago…
Winner: S.C. Comservice-Company S.R.L. S.R.L. ( devenita SC ALIANT BUSINESS SOLUTIONS SRL)
RON 1.9m
Romania-Focșani: Scanning services
Winner: Delta Cart Educational S.R.L.
RON 786,356
Romania-Focșani: Software development services
Winner: Vego Concept Engineering S.R.L.
RON 1.1m
Romania-Focșani: Furniture
Winner: S.C. MOBISTAR S.R.L.
RON 1.2m
Servicii de consultanță pentru implementarea proiectului “Campus profesional integrat, liceal și universitar județul Vrancea
Winner: SMART GROUP SOLUTIONS SRL
RON 1.7m
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