Deadline changedSupport & maintenanceTEDPolski

Matrix42 - service, maintenance, support... services

OLG KölnKöln, GermanyNotice 738056-2026 · Reference number: 150-ITD3.6223-2026

At a glance

OLG Köln (Köln, Germany) is tendering: Matrix42 - service, maintenance, support... services. Offers are due 24 Nov 2026, 23:59 CET. 36-month contract. Bidders must show, among other things: ITIL, references, key people.

Official noticeTender documents

Published on:TEDBekanntmachungsservice (DÖE)

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Translated from the official notice. The original text is the legally binding one.

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Key facts

Original deadline: 8 Oct 2026, 23:59 CEST
Deadline
not published
Estimated value
36 months
Duration
Open procedure
Procedure
26 Oct 2026
Published
738056-2026
Notice number
150-ITD3.6223-2026
Reference number
IT services: consulting, software development, Internet and support (72000000)
Main CPV
DEU
Place of performance (NUTS)
allowed
Variant offers
German
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 8 Oct 2026, 23:59 CEST to 24 Nov 2026, 23:59 CET. The newest notice applies.

  1. Original deadline

  2. Notice published

  3. Deadline for questions

  4. Deadline for offers

  5. Offers binding until (computed)computed

    24 days from the deadline for offers, per the notice

What the buyer wants

see procurement documents

Matrix42 - service, maintenance, support... services

CPV codes

  • 72000000IT services: consulting, software development, Internet and supportmain

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

Conditions in the notice

  • CertificatesITIL
  • ReferencesSimilar contracts delivered before
  • Key peopleNamed roles, CVs or minimum team

Detected automatically in the published notice. Always confirm against the tender documents.

Show the notice text (1)

Eligibility criteria (with the offer; by means of self-declaration): 1.1.1 Matrix42 general service The contractor must offer the following services in general:

  • maintenance and maintenance services for Matrix42 (modules), Empirum and EgoSecure, including provision of updates, patches and hotfixes as well as access to manufacturer support,
  • 2nd and 3rd level support as well as consulting, implementation and customizing services for these products,
  • provision of all services in German. Please describe how your company meets the criteria.In the case of the presentation of the Platinum or a higher value partner status, this is sufficient as proof of the manufacturer's authorization.In the case of the presentation of the Platinum or higher value status, this is sufficient as proof. 1.1.2 Quality of experience with Matrix42 ITSM, Empirum and EgoSecure (evaluation of depth and breadth beyond the minimum requirement set out in Criteria Catalogue 1.1) Describe your proven experience with the Matrix42 ESM, Matrix42 Unified Endpoint Management (Empirum) and Matrix42 EgoSecure products.Present specific project experiences in terms of operation, maintenance, support and introduction of the mentioned products. The basic qualification (minimum requirement) is checked in the catalogue of criteria (criterion 1.1) as an exclusion criterion.Only qualitative over-fulfilment is assessed here. 1.1.3 Experience with Consulting4IT F4SD, Labtagon Data Anonymization and Deletion and the Lobster interface tool Describe your experience with the Consulting4IT F4SD (First Aid Service Desk) product, Labtagon Data Anonymization, and the Lobster interface tool.Describe how to ensure the operation and integration of these systems into the existing landscape. 4.1.1 Public sector experienceThe contractor must have proven public sector experience. Confirm and provide appropriate evidence. 4.1.2 ITIL certification and ITSM skills The contractor must demonstrate certificates in ITIL processes and have in-depth knowledge of ITSM.Provide appropriate certificates or evidence. 4.1.3 Company structure and performance Represent the company structure as well as the personnel and professional performance for the permanent and reliable provision of the advertised services.Explain your internal QA processes and measures to ensure knowledge transfer when personnel change. 4.2.1 Reference projects Operation and Support (ITSM) Bodies It shall be at least a reference project over the last five years covering operational and support services for a comparable ITSM system. Name a contact person on the customer side.Explain the complexity of the supervised systems and the scope of the services provided. 4.2.2 Reference Projects Introduction and Further Development ITSM Processes Constitute at least one reference project of the last five years, which is concerned with the introduction or further development of ITSM processes. In particular, explain the scope of the project, the staff employed and the results achieved.
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Conditions in this notice

  • ITILcertificate in your profile, valid on the bid dateNot in your profile yet
  • Key peopleyour team matched to the required rolesIn your profile
  • Referencessimilar contracts from your history matched to the conditionIn your profile

This tender's facts

  • Who wins at this buyerrecently: Bechtle GmbH, H&G Hansen & Gieraths IT Solutions GmbH — 4 different winners in the last 6 awardsNeeds a look

Typical for: Support & maintenance

  • Service levels (SLA)response and fix times you can guaranteeNeeds a look
  • Vendor support accessupdate rights and escalation to the manufacturerExpires before the deadline

Registers — checked automatically

  • Handelsregistercompany active, managing directors matchVerified
  • Transparenzregister (beneficial owners)entry matches the shareholdersVerified
  • Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

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Buyer

OLG Köln

Address
Reichenspergerplatz 1, 50670 Köln, Germany

Register identifiers

Registration no. in the notice
05315-04013-55

What this buyer bought before

24 IT contract award notices 2022–2026, €98.7m in total.

  • Supportverlängerung der Checkpoint-Systeme

    Winner: Bechtle GmbH · 2 bids

    €940,832

    20 Oct 2026

  • Ausschreibung SAN-Directoren RZD

    Winner: Bechtle GmbH · 2 bids

    €624,229

    15 Oct 2026

  • Ausschreibung zentrale - und dezentrale Server

    Winner: H&G Hansen & Gieraths IT Solutions GmbH · 4 bids

    €257,339

    10 Aug 2026

  • Pflege und Einrichtung der Software e2A

    Winner: SINC GmbH · 1 bid

    €42.5m

    24 Jul 2026

  • Ausschreibung Storage-Lösungen

    Winner: Computacenter AG & Co. oHG · 3 bids

    €32.5m

    17 Dec 2025

  • Ausschreibung von Wartungen der DX8900 S4-Systeme

    Winner: Bechtle GmbH

    €4.4m

    30 Sept 2025

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

yes
Electronic submission
no
Electronic auction

Questions & answers

What is the deadline for offers in "Matrix42 - service, maintenance, support... services"?

Offers are due by 24 Nov 2026, 23:59 CET. The deadline for offers was changed once: from 8 Oct 2026, 23:59 CEST to 24 Nov 2026, 23:59 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

OLG Köln (Köln, Germany).

Where and how do I submit an offer?

Offers are submitted electronically on www.evergabe.nrw.de.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 13:06 CET.