Matrix42 - service, maintenance, support... services
At a glance
OLG Köln (Köln, Germany) is tendering: Matrix42 - service, maintenance, support... services. Offers are due 24 Nov 2026, 23:59 CET. 36-month contract. Bidders must show, among other things: ITIL, references, key people.
Published on:TEDBekanntmachungsservice (DÖE)
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Original deadline:
8 Oct 2026, 23:59 CEST - Deadline
- not published
- Estimated value
- 36 months
- Duration
- Open procedure
- Procedure
- 26 Oct 2026
- Published
- 738056-2026
- Notice number
- 150-ITD3.6223-2026
- Reference number
- IT services: consulting, software development, Internet and support (72000000)
- Main CPV
- DEU
- Place of performance (NUTS)
- allowed
- Variant offers
- German
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 8 Oct 2026, 23:59 CEST to 24 Nov 2026, 23:59 CET. The newest notice applies.
Original deadline
Notice published
Deadline for questions
Deadline for offers
Offers binding until (computed)computed
24 days from the deadline for offers, per the notice
What the buyer wants
see procurement documents
Matrix42 - service, maintenance, support... services
CPV codes
- 72000000IT services: consulting, software development, Internet and supportmain
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- CertificatesITIL
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (1)
Eligibility criteria (with the offer; by means of self-declaration): 1.1.1 Matrix42 general service The contractor must offer the following services in general:
- maintenance and maintenance services for Matrix42 (modules), Empirum and EgoSecure, including provision of updates, patches and hotfixes as well as access to manufacturer support,
- 2nd and 3rd level support as well as consulting, implementation and customizing services for these products,
- provision of all services in German. Please describe how your company meets the criteria.In the case of the presentation of the Platinum or a higher value partner status, this is sufficient as proof of the manufacturer's authorization.In the case of the presentation of the Platinum or higher value status, this is sufficient as proof. 1.1.2 Quality of experience with Matrix42 ITSM, Empirum and EgoSecure (evaluation of depth and breadth beyond the minimum requirement set out in Criteria Catalogue 1.1) Describe your proven experience with the Matrix42 ESM, Matrix42 Unified Endpoint Management (Empirum) and Matrix42 EgoSecure products.Present specific project experiences in terms of operation, maintenance, support and introduction of the mentioned products. The basic qualification (minimum requirement) is checked in the catalogue of criteria (criterion 1.1) as an exclusion criterion.Only qualitative over-fulfilment is assessed here. 1.1.3 Experience with Consulting4IT F4SD, Labtagon Data Anonymization and Deletion and the Lobster interface tool Describe your experience with the Consulting4IT F4SD (First Aid Service Desk) product, Labtagon Data Anonymization, and the Lobster interface tool.Describe how to ensure the operation and integration of these systems into the existing landscape. 4.1.1 Public sector experienceThe contractor must have proven public sector experience. Confirm and provide appropriate evidence. 4.1.2 ITIL certification and ITSM skills The contractor must demonstrate certificates in ITIL processes and have in-depth knowledge of ITSM.Provide appropriate certificates or evidence. 4.1.3 Company structure and performance Represent the company structure as well as the personnel and professional performance for the permanent and reliable provision of the advertised services.Explain your internal QA processes and measures to ensure knowledge transfer when personnel change. 4.2.1 Reference projects Operation and Support (ITSM) Bodies It shall be at least a reference project over the last five years covering operational and support services for a comparable ITSM system. Name a contact person on the customer side.Explain the complexity of the supervised systems and the scope of the services provided. 4.2.2 Reference Projects Introduction and Further Development ITSM Processes Constitute at least one reference project of the last five years, which is concerned with the introduction or further development of ITSM processes. In particular, explain the scope of the project, the staff employed and the results achieved.
This is how SalesDots checks this tender: the notice's conditions, this contract's own facts, the requirements typical for its category and your company's registers. The statuses below are an example; you see the real result after signing in.
2 met · 1 expiring · 1 missing · 2 to check
Conditions in this notice
- ITILcertificate in your profile, valid on the bid dateNot in your profile yet
- Key peopleyour team matched to the required rolesIn your profile
- Referencessimilar contracts from your history matched to the conditionIn your profile
This tender's facts
- Who wins at this buyerrecently: Bechtle GmbH, H&G Hansen & Gieraths IT Solutions GmbH — 4 different winners in the last 6 awardsNeeds a look
Typical for: Support & maintenance
- Service levels (SLA)response and fix times you can guaranteeNeeds a look
- Vendor support accessupdate rights and escalation to the manufacturerExpires before the deadline
Registers — checked automatically
- Handelsregistercompany active, managing directors matchVerified
- Transparenzregister (beneficial owners)entry matches the shareholdersVerified
- Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Buyer
OLG Köln
- Address
- Reichenspergerplatz 1, 50670 Köln, Germany
Register identifiers
- Registration no. in the notice
- 05315-04013-55
What this buyer bought before
24 IT contract award notices 2022–2026, €98.7m in total.
Supportverlängerung der Checkpoint-Systeme
Winner: Bechtle GmbH · 2 bids
€940,832
20 Oct 2026
Ausschreibung SAN-Directoren RZD
Winner: Bechtle GmbH · 2 bids
€624,229
15 Oct 2026
Ausschreibung zentrale - und dezentrale Server
Winner: H&G Hansen & Gieraths IT Solutions GmbH · 4 bids
€257,339
10 Aug 2026
Pflege und Einrichtung der Software e2A
Winner: SINC GmbH · 1 bid
€42.5m
24 Jul 2026
Ausschreibung Storage-Lösungen
Winner: Computacenter AG & Co. oHG · 3 bids
€32.5m
17 Dec 2025
Ausschreibung von Wartungen der DX8900 S4-Systeme
Winner: Bechtle GmbH
€4.4m
30 Sept 2025
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- www.evergabe.nrw.de
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Matrix42 - service, maintenance, support... services"?
Offers are due by 24 Nov 2026, 23:59 CET. The deadline for offers was changed once: from 8 Oct 2026, 23:59 CEST to 24 Nov 2026, 23:59 CET. The newest notice applies.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
OLG Köln (Köln, Germany).
Where and how do I submit an offer?
Offers are submitted electronically on www.evergabe.nrw.de.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 13:06 CET.