Procurement of a BPMN Modeling Environment with Process Portal Integration for the Digitalization of Forms and Processes

Declaration on the absence of grounds for exclusion - Declaration on the absence of grounds for exclusion and measures for self-cleaning in accordance with § 42 para. 1 VgV i.V.m. §§ 123? 125 GWB Form "Declaration Nonexistent Exclusions"

Proof of registration in a professional or commercial register - Proof of registration in a professional or commercial register (e.g. trade register extract) or other certificate or declaration in accordance with Annex XI of Directive 2014/24/EU, if this is a prerequisite for the permitted professional practice under the legislation of the respective country of establishment or origin. The proof must not be older than 6 months before the publication of the EU notice/call for tenders.

Presentation of the applicant - Short, meaningful presentation of the applicant according to the aspects of name, headquarters and branches, company history, organizational structure and number of employees and their division into business areas.

Self-declaration regarding Russia - self-declaration that there is no breach of the 5th EU sanctions package - Article 5k of Council Regulation (EU) 2022/576 (https://eur-lex.europa.eu/...) of 8. amending Regulation (EU) No 833/2014 concerning restrictive measures in view of Russia's actions destabilising the situation in Ukraine ? is available and not more than 10% of the contract value is attributable to affected companies. Form "Appendix 2 Self-declaration Reference Russia-0422"

Credit certificate - credit certificate* of a house bank (not older than 6 months)

Which parts of the contract are to be subcontracted - indicate which parts of the contract are to be subcontracted; in the case of subcontractors, undertakings from all subcontractors and the corresponding evidence of suitability and declarations of suitability relating to their respective share of the service shall be attached to the tender. Form 235 - "Directory of ServicesCapacity Other Company-1217" Form 236 - "Declaration Other Company-1217"

Declaration of candidate communities on the allocation of benefits - Declaration of candidate communities on the allocation of benefits among the members of the applicant community Form 234 - "Declaration Bidder Working group-1217"

Self-declaration on the total annual turnover - self-declaration on the total annual turnover in the last 2 closed financial years Note: In the case of consortia of bidders and in the case of subcontractors, in the case of qualifying loans, the values must be stated separately, are added for the rating.

Self-declaration on the number of employees - self-declaration on the number of employees per year in the last 2 years

Occupational liability insurance - self-declaration by the applicant/member of the association of applicants that he/she will submit to the client in writing the proof of an occupational liability insurance of an insurer licensed in the European Union within a period of 7 working days after the contract has been awarded to him/her. Insurance coverage:

1. in the amount of at least 5 million EUR per claim for culpable damages and material damages or is completed until the start of the project (no limitation of liability see award and contract documents).
2. in the amount of at least 1 million EUR per claim for damages caused by culpability or is completed until the start of the project (no limitation of liability see award and contract documents).
3. that the duration of the insurance cover is maintained for the term of the contract.
4. that the other conditions of insurance cover correspond to the general conditions within the wholesale and group business of insurers licensed in the European Union.

BPMN Modeling and Workflow Execution - Providing standard-compliant BPMN 2.0 modeling of business processes (at least events, gateways, pools, lanes and message flows) as well as the ability to generate, configure, execute and monitor human interaction workflows based on approved process models. Proof of product fiche

Integrated model management - meeting and providing at least the following integrated model management requirements: versioning, status management, review, approval and publication; new versions without cancelling running instances. Proof of product fiche

Forms Engine and Data Portability – Providing an integrated form engine with validation, signature and data transfer capabilities, as well as import and export capabilities for forms, process models and process data. Process and audit data must be exportable at least as CSV, XML or JSON; Additional documentation as PDF. Proof of product fiche

Decision logic/DMN - mapping and execution of decision logics based on DMN 1.x. Proof of product fiche

Email integration - Outgoing notifications and incoming process starts and continuations. Proof of product fiche

Service integration - standardized interfaces, at least REST APIs and the option for connectors to SAP, external services, specialist procedures and third-party systems. (See LV 4.1.2) Proof of product fiche

Process analysis - Analysis of status, runtimes, bottlenecks and key figures must be possible. (LV 4.1.3)

EU-based SaaS operation and data processing - SaaS operation of the solution with exclusive data processing and data storage in the EU or the EEA as well as compliance with the requirements of the GDPR.

Authentication - Providing at least the following authentication options: SAML 2.0, OpenID Connect, Microsoft Entra ID/Azure AD and Single Sign-On. Proof of product fiche

Client ability & RBAC - role-based authorization and access concept; separate configuration of forms and workflows per organizational unit. Proof of product fiche

German-language UI/Doku - German user interface as well as German-language administration and user documentation.

Audit Trail - Protected and audit-proof logging of process executions, model and configuration changes and user actions. The log data shall be exportable for testing, detection and auditing purposes.

Safety & Backups - The solution must ensure continuous data backups. Data shall be protected both at rest and during transmission. For this purpose, encryption of resting data and transport encryption with TLS 1.2 or higher must be provided. Proof of product fiche

Availability & Scaling - availability of at least 99.0% annual average according to SLA and support for increasing user and process volumes. Proof of self-declaration.

Data protection and information security management - compliance with the GDPR, in particular the requirements for order processing according to art. GDPR, as well as proof of an established information security management by a current ISO 27001 certification or an equivalent standard. Evidence of certificates and product fiches

AVV - order processing according to art. 28 ff. GDPR; The contractual basis is the planned AVV.

Transparent pricing/licensing structure - Full identification of license, storage, transaction and other ongoing operating costs.

References - role-based authorization and access concept; separate configuration of forms and workflows per organizational unit.

German Support - German Support; Response times by fault class (see LV chapter 3.0)

Fixed project team - Fixed project team with project management, technical contact person and specialist advice.