Procurement of a document management system for the district of Harz
At a glance
Landkreis Harz - Fachdienst Zentrale Vergabestelle (Halberstadt, Germany) is tendering: Procurement of a document management system for the district of Harz. Offers are due 17 Nov 2026, 09:30 CET. 48-month contract, 2 lots. Bidders must show, among other things: references, key people, minimum turnover.
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Translated from the official notice. The original text is the legally binding one.
Key facts
- Deadline
- not published
- Estimated value
- 48 months
- Duration
- Open procedure
- Procedure
- 19 Oct 2026
- Published
- 720146-2026
- Notice number
- EU LÖ 212/26
- Reference number
- Document management services (72512000)
- Main CPV
- DEE09
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- German
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
Notice published
Deadline for questions
Deadline for offers
Planned start of the contract
Planned end of the contract
What the buyer wants
Procurement of a document management system for the district of Harz
CPV codes
- 72512000Document management servicesmain
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1Procurement of a document management system for the district of Harz
- Estimated value:
- not published
- Place (NUTS):
- DEE09
- CPV:
- 72512000 · Document management services
Lot 2
- Estimated value:
- not published
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
Conditions in the notice
- ReferencesSimilar contracts delivered before
- Key peopleNamed roles, CVs or minimum team
- Minimum turnoverMinimum annual turnover or financial standing
Detected automatically in the published notice. Always confirm against the tender documents.
Show the notice text (5)
Sales figures of the last 3 years.
Name three references from the last three years with at least the following information: contact person; the type of service performed; order amount; Execution period
Number of employees in the last 3 years.
Entry in the professional register of the registered office or residence, if mandatory.
Proof of participation in the professional association.
This is the SalesDots check: every condition in the notice, the company registers and your whole company profile — certificates with expiry dates, team, references and financials — in one place. The results below are an example; you see the real one after signing in.
13 met · 1 expiring · 2 missing · 2 to check
Conditions in this notice
- References3 matching references from the last 3 yearsIn your profile
- Key people2 people in the team meet itIn your profile
- Minimum turnoverturnover from financial statements above the thresholdIn your profile
Registers — checked automatically
- Handelsregistercompany active, managing directors matchVerified
- Transparenzregister (beneficial owners)entry matches the shareholdersVerified
- Wettbewerbsregister (exclusions)no entry that excludes you from public contractsVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
Company profile — matched to the requirements
- ISO/IEC 27001company certificate, validIn your profile
- ISO 9001company certificate — renew before you bidExpires before the deadline
- ISO 22301add it or bring in a consortium partnerNot in your profile yet
- Project manager — PMP / PRINCE22 people, 5+ years of experienceIn your profile
- Solution architect — TOGAFno certified personNot in your profile yet
- IT references, last 3 years3 public-sector implementationsIn your profile
- Turnover, last 3 yearsfrom financial statementsIn your profile
- Partner status (Microsoft, SAP, Oracle)to confirm with the vendorNeeds a look
- Security clearance (Poufne, NATO)to check in the teamNeeds a look
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Total price60%
Total price - see review matrix
- Can criteria40%
Can criteria - see evaluation matrix
Buyer
Landkreis Harz - Fachdienst Zentrale Vergabestelle
- Address
- Friedrich-Ebert-Straße 42, 38820 Halberstadt, Germany
- Region (NUTS)
- DEE09
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- Registration no. in the notice
- 00001
What this buyer bought before
6 IT contract award notices 2023–2026, €20.8m in total.
Durchführung eines IT- Sicherheits- und Penetrationstests
Winner: Bieter 14 - Aware7 GmbH
€32,558
29 Apr 2026
Beschaffung von Lizenzen zum Produkt "Omnissa Horizon 8 Enterprise Term
Winner: Bieter 1 Software One Deutschland GmbH
€763,980
8 Oct 2025
Vertrag über die Aufgabenauslagerung zum betrieb von IT- und Kommunikationstechnik im Landkreis Harz
Winner: WG Systems e.K.
€17.6m
1 Oct 2025
Beschaffung von Systemsoftware und Lizenzdienstleistungen für die gesamte Verwaltung des Landkreises Harz Verlängerung Handelspartnervertrag um weitere 5 Jahre
Winner: Software One Deutschland GmbH, Blochstraße 1, 04329 Leipzig
€1.6m
1 Oct 2025
Digitale Mobilitätsplattform
Winner: TAF mobile GmbH
€732,445
18 Dec 2023
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- www.evergabe-online.de
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "Procurement of a document management system for the district of Harz"?
Offers are due by 17 Nov 2026, 09:30 CET.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Landkreis Harz - Fachdienst Zentrale Vergabestelle (Halberstadt, Germany).
Where and how do I submit an offer?
Offers are submitted electronically on www.evergabe-online.de.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
Total price 60%, Can criteria 40%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 24 Oct 2026, 17:02 CEST.