services for administering IT infrastructure, maintenance and support, as well as development of the IT system
At a glance
Szpital Dziecięcy Polanki im. Macieja Płażyńskiego w Gdańsku sp. z o.o. (Gdańsk, Poland) is tendering: services for administering IT infrastructure, maintenance and support, as well as development of the IT system. Offers are due 9 Nov 2026, 09:00 CET. 24-month contract, 2 lots.
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Translated from the official notice. The original text is the legally binding one.
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Key facts
- Original deadline:
2 Nov 2026, 09:00 CET - Deadline
- not published
- Estimated value
- 24 months
- Duration
- Open procedure
- Procedure
- 27 Oct 2026
- Published
- 743626-2026
- Notice number
- SZP/ZPZ/273/2026/KP
- Reference number
- System and support services (72250000)
- Main CPV
- PL634
- Place of performance (NUTS)
- 2
- Lots
- not allowed
- Variant offers
- Polish
- Language of offers
The buyer did not publish an estimated value in the notice.
Dates
Every date of the notice and its changes, in order. Times: Brussels / Warsaw.
The deadline for offers was changed once: from 2 Nov 2026, 09:00 CET to 9 Nov 2026, 09:00 CET. The newest notice applies.
Notice published
Original deadline
Deadline for offers
Opening of offers
Offers binding until (computed)computed
83 days from the deadline for offers, per the notice
What the buyer wants
The subject of the contract is a comprehensive IT service of the Hospital, including the provision of continuous, safe and legally compliant operation of the entire IT environment of the Contracting Authority – hardware and software infrastructure and implemented field systems – including their administration, implementation, service, maintenance and development in the scope and on the principles set out in this RDO. Further amendments to the Agreement 3.
Amendments to the content of the Agreement referred to in paragraphs 1 and 2 may be authorised by the Contracting Authority on the basis of a written request made by the Contracting Authority to the Contracting Authority. The Contractor is required to submit an application within 5 working days of the receipt of the information on the grounds for amending the Agreement. 4. The provisions of paragraph 1 shall not grant any party to the Agreement a claim for an annex to the Agreement. 5.
If the Contract is amended and part of the Contract is abandoned, the Contractor's remuneration will be reduced proportionately and the Contracting Authority will make payments for the part of the Contract. 6. Any amendments to the Agreement require written form, subject to the rigor of annulment. 7. During the duration of the Contract Contract Contractor undertakes to notify the Contracting Authority in writing of the change of registered office or company name. 8.
None of the parties may, without the consent of the other party in writing, transfer to a third party the claims resulting from this agreement.
CPV codes
- 72250000System and support servicesmain
- 50320000Repair and maintenance services of personal computers
- 50330000Maintenance services of telecommunications equipment
- 72100000Hardware consultancy services
- 72220000Systems and technical consultancy services
- 72260000Software-related services
- 72700000Computer network services
Lots (2)
The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.
Lot 1
- Estimated value:
- not published
- Duration:
- 24 months
The subject of the contract is a comprehensive IT service of the Hospital, including the provision of continuous, safe and legally compliant operation of the entire IT environment of the Contracting Authority – hardware and software infrastructure and implemented field systems – including their administration, implementation, service, maintenance and development in the scope and on the principles set out in this RDO. Further amendments to the Agreement 3. Amendments to the content of the Agreement referred to in paragraphs 1 and 2 may be authorised by the Contracting Authority on the basis of a written request made by the Contracting Authority to the Contracting Authority. The Contractor is required to submit an application within 5 working days of the receipt of the information on the grounds for amending the Agreement. 4. The provisions of paragraph 1 shall not grant any party to the Agreement a claim for an annex to the Agreement. 5. If the Contract is amended and part of the Contract is abandoned, the Contractor's remuneration will be reduced proportionately and the Contracting Authority will make payments for the part of the Contract. 6. Any amendments to the Agreement require written form, subject to the rigor of annulment. 7. During the duration of the Contract Contract Contractor undertakes to notify the Contracting Authority in writing of the change of registered office or company name. 8. None of the parties may, without the consent of the other party in writing, transfer to a third party the claims resulting from this agreement.
Lot 2services for administering IT infrastructure, maintenance and support, as well as development of the IT system
- Estimated value:
- not published
- Duration:
- 24 months
- Place (NUTS):
- PL634
- CPV:
- 72250000 · System and support services
The subject of the contract is a comprehensive IT service of the Hospital, including the provision of continuous, safe and legally compliant operation of the entire IT environment of the Contracting Authority – hardware and software infrastructure and implemented field systems – including their administration, implementation, service, maintenance and development in the scope and on the principles set out in this RDO. Further amendments to the Agreement 3. Amendments to the content of the Agreement referred to in paragraphs 1 and 2 may be authorised by the Contracting Authority on the basis of a written request made by the Contracting Authority to the Contracting Authority. The Contractor is required to submit an application within 5 working days of the receipt of the information on the grounds for amending the Agreement. 4. The provisions of paragraph 1 shall not grant any party to the Agreement a claim for an annex to the Agreement. 5. If the Contract is amended and part of the Contract is abandoned, the Contractor's remuneration will be reduced proportionately and the Contracting Authority will make payments for the part of the Contract. 6. Any amendments to the Agreement require written form, subject to the rigor of annulment. 7. During the duration of the Contract Contract Contractor undertakes to notify the Contracting Authority in writing of the change of registered office or company name. 8. None of the parties may, without the consent of the other party in writing, transfer to a third party the claims resulting from this agreement.
Conditions for participation & required documents
What the notice asks bidders to prove, and the documents it requires. Full text below.
This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.
Options, renewals, framework
- Options: foreseen
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2 met · 0 expiring · 1 missing · 6 to check
This tender's facts
- 2 lotschoose the lots you can deliver and price each oneNeeds a look
- Price — 60% of the scoreyour price against past winning bidsNeeds a look
- Experience of the personnel — 40% of the scoreevidence ready for this award criterionIn your profile
- Who wins at this buyerrecently: Softblue S.A., TRECOM S.A. sp.k. — 4 different winners in the last 4 awardsNeeds a look
Typical for: Managed services
- Service levels (SLA)availability, response and penalty terms you can meetNeeds a look
- Information securityISO/IEC 27001 or equivalent controlsIn your profile
- Service and data locationwhere the service runs and where data is keptNeeds a look
- Business continuitybackups, disaster recovery and an exit planNeeds a look
- Operations teamqualified staff for the required service hoursNot in your profile yet
Registers — checked automatically
- KRS / CEIDG statuscompany active, representation matchesVerified
- NIP and VAT white listactive VAT payer, account listedVerified
- Beneficial owners (CRBR)filing matches KRSVerified
- EU VAT (VIES)number active in VIESVerified
- LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
- Sanctions screeningcompany and owners not listedVerified
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Award criteria
The full criteria and their weights, as published in the notice.
For all lots
- Price60%
1. Method of calculation for the ‘Gross performance price’ criterion PK1 = [CN / CR x 60 %] x 100 PK1 — number of points for the CN criterion — lowest offered CR price — bid price considered 3. Method of calculating the total number of points: P = PK1+ PK2 P – total number of points for the PK1 bid concerned – number of points obtained in the criterion: Gross contract execution price PK2 – number of points obtained in the criterion: Personnel experience 4. The highest number of points will be considered the most advantageous. In order to calculate the points, the results of the individual mathematical actions shall be rounded to two decimal places or with greater accuracy if there is no difference in the number of points allocated using this rounding. 5. In the course of examination and evaluation of tenders, the Contracting Authority may request the Contractor to explain the content of the tenders submitted. 6. The Ordering Party does not provide for overtime in the form of electronic auctions.
- Experience of the personnel40%
2. Method of calculation for the ‘Employee experience’ criterion The assessment shall be made by the experience of the person addressed to perform the functions of the ClinicNET System Specialist, measured by the number of medicinal entities for which he has provided the ClinNET system service, with only greater experience than that of a single medicinal entity. The provision of a service to a single medicinal entity is a minimum and will not be scored regardless of whether the service has been designated to demonstrate compliance with the condition of participation in the procedure or not. The implementation by a person assigned to the functions of the CliniNET System Specialist is considered to be a scored service involving the implementation, maintenance, configuration, service or development of the CliniNET (CompuGroup Medical) system provided to a medicinal entity in which the designated person performed activities corresponding to the functions of the CliniNET System Specialist, i.e. the implementation, maintenance, configuration, service or development of that system. Services relating to other systems of the HIS class are not scored in this criterion. One service is to provide one medicinal entity (services to different organisational units of the same medicinal entity are one service), regardless of the number of contracts and duration. The evaluation of the tender under the ‘Employee Experience’ criterion shall be carried out on the basis of the information provide…
Buyer
Szpital Dziecięcy Polanki im. Macieja Płażyńskiego w Gdańsku sp. z o.o.
- Address
- ul. Polanki 119, 80-308 Gdańsk, Poland
- Region (NUTS)
- PL634
- Official contact address
- [email protected]
- The functional mailbox published in the notice. We never publish personal data.
Register identifiers
- NIP (tax id)
- 5842728762
- REGON
- 00029420800000
- KRS
- 0000434843
- EU VAT
- PL5842728762
- Registration no. in the notice
- NIP: 5842728762
What this buyer bought before
5 IT contract award notices 2025–2026, €2.4m in total.
Dostawa systemów wykorzystujących algorytmy ML/LLM/AI, służące optymalizacji procesów szpitalnych oraz organizacji pracy personelu medycznego lub niemedycznego
Winner: Softblue S.A. · 1 bid
PLN 3.6m
3 Jul 2026
Dostawa oprogramowania antywirusowego z modułem EDR/XDR, świadczenie zintegrowanej usługi typu Centrum Operacji Bezpieczeństwa oraz szkolenie personelu IT
Winner: TRECOM S.A. sp.k. · 3 bids
PLN 1.6m
30 Jun 2026
Rozbudowy systemu szpitalnego HIS w zakresie obsługi Elektronicznej Dokumentacji Medycznej (EDM) oraz integracji z Platformą Usług Inteligentnych (PUI) Centrum…
Winner: Senior Telecare sp. z o.o.
value not disclosed
29 May 2026
Usługi opieki serwisowej oraz administrowania infrastrukturą informatyczną Zamawiającego
Winner: "ANTREZ" GRZEGORZ BRZEZIŃSKI · 1 bid
PLN 1.1m
24 Apr 2025
How to submit an offer
Offers are submitted only on the buyer's platform, before the deadline for offers.
- szpitalpolanki.ezamawiajacy.pl
- Platform
- yes
- Electronic submission
- no
- Electronic auction
Questions & answers
What is the deadline for offers in "services for administering IT infrastructure, maintenance and support, as well as development of the IT system"?
Offers are due by 9 Nov 2026, 09:00 CET. The deadline for offers was changed once: from 2 Nov 2026, 09:00 CET to 9 Nov 2026, 09:00 CET. The newest notice applies.
What is the estimated value?
The buyer did not publish an estimated value in the notice.
Who is the buyer?
Szpital Dziecięcy Polanki im. Macieja Płażyńskiego w Gdańsku sp. z o.o. (Gdańsk, Poland); NIP (tax id) 5842728762, REGON 00029420800000, KRS 0000434843.
Where and how do I submit an offer?
Offers are submitted electronically on szpitalpolanki.ezamawiajacy.pl.
Is the contract divided into lots?
Yes, into 2 lots.
How are offers scored?
Price 60%, Experience of the personnel 40%.
Which procedure is used?
Open procedure.
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Track this tenderSource: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 7 Nov 2026, 10:32 CET.