Deadline changedSystem implementationTEDPolski

Vehicle management and tracking system, North Karelia and South Savo welfare areas

Sansia OyKuopio, FinlandNotice 749445-2026 · Reference number: 628947

At a glance

Sansia Oy (Kuopio, Finland) is tendering: Vehicle management and tracking system, North Karelia and South Savo welfare areas. Offers are due 10 Nov 2026, 11:00 CET. 2 lots.

Official noticeTender documents

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Translated from the official notice. The original text is the legally binding one.

Key facts

Original deadline: 3 Nov 2026, 11:00 CET
Deadline
not published
Estimated value
Open procedure
Procedure
29 Oct 2026
Published
749445-2026
Notice number
628947
Reference number
Software package and information systems (48000000)
Main CPV
2
Lots
Finnish
Language of offers

The buyer did not publish an estimated value in the notice.

Dates

Every date of the notice and its changes, in order. Times: Brussels / Warsaw.

The deadline for offers was changed once: from 3 Nov 2026, 11:00 CET to 10 Nov 2026, 11:00 CET. The newest notice applies.

  1. Deadline for questions

  2. Notice published

  3. Original deadline

  4. Deadline for offers

  5. Opening of offers

What the buyer wants

The acquisition involves an information system for monitoring the use of vehicles and fleet management (hereinafter referred to as the "System"), as well as the necessary positioning equipment for the North Karelia Welfare Area and the South Savo Welfare Area. The aim is to provide a modular, easy-to-use and secure global solution that meets the requirements of data protection and other legislation. The system includes both the application and the necessary positioning equipment.

The system should be able to monitor the location and use of vehicles in real time, produce an electronic logbook in accordance with the requirements of the Tax Administration and manage the organisation's fleet centrally. The aim is to improve the manageability and usability of driving data at the organisational level. The system collects and analyses driving data and produces reports to support management and decision-making.

The system provides real-time information on vehicle use and provides a clear overall picture that improves occupational safety and enables more efficient vehicle use. The system replaces the current paper driving log and the basic vehicle information in the Excel tables. It combines vehicle location data with driver identification and allows automatic maintenance of the electronic logbook.

The system should support modern interface interfaces to receive information from other systems and transfer information to other systems. The package of systems and services to be acquired and the delivery and commissioning project will be carried out separately for each Tialua. A supply contract and a service contract shall be concluded between each Subscriber and Supplier. The term of the contract shall be 60 months and shall then be extended for an indefinite period.

This is a joint acquisition of two independent subscribers. The execution of the procurement requires that the subscriber has access to the necessary resources. If the tender price of the acquirer exceeds the allocation allocated to it by the subscriber, the acquisition shall not be carried out in this respect.

CPV codes

  • 48000000Software package and information systemsmain
  • 72000000IT services: consulting, software development, Internet and support

Lots (2)

The contract is divided into 2 lots. Offers may be submitted for selected lots where the documents allow it.

  1. Lot 1Vehicle management and tracking system, North Karelia and South Savo welfare areas

    Estimated value:
    not published
    CPV:
    48000000 · Software package and information systems

    The acquisition involves an information system for monitoring the use of vehicles and fleet management (hereinafter referred to as the "System"), as well as the necessary positioning equipment for the North Karelia Welfare Area and the South Savo Welfare Area. The aim is to provide a modular, easy-to-use and secure global solution that meets the requirements of data protection and other legislation. The system includes both the application and the necessary positioning equipment. The system should be able to monitor the location and use of vehicles in real time, produce an electronic logbook in accordance with the requirements of the Tax Administration and manage the organisation's fleet centrally. The aim is to improve the manageability and usability of driving data at the organisational level. The system collects and analyses driving data and produces reports to support management and decision-making. The system provides real-time information on vehicle use and provides a clear overall picture that improves occupational safety and enables more efficient vehicle use. The system replaces the current paper driving log and the basic vehicle information in the Excel tables. It combines vehicle location data with driver identification and allows automatic maintenance of the electronic logbook. The system should support modern interface interfaces to receive information from other systems and transfer information to other systems. The package of systems and services to be acquired and the delivery and commissioning project will be carried out separately for each Tialua. A supply contract and a service contract shall be concluded between each Subscriber and Supplier. The term of the contract shall be 60 months and shall then be extended for an indefinite period. This is a joint acquisition of two independent subscribers. The execution of the procurement requires that the subscriber has access to the necessary resources. If the tender price of the acquirer exceeds the allocation allocated to it by the subscriber, the acquisition shall not be carried out in this respect.

  2. Lot 2

    Estimated value:
    not published

Conditions for participation & required documents

What the notice asks bidders to prove, and the documents it requires. Full text below.

This notice does not spell out the conditions to take part; they are in the tender documents. SalesDots fetches the documents where the platform allows it (or takes your upload), reads them for you and turns them into this checklist.

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3 met · 0 expiring · 1 missing · 4 to check

This tender's facts

  • 2 lotschoose the lots you can deliver and price each oneNeeds a look
  • Price — 85 ptsyour price against past winning bidsNeeds a look
  • Who wins at this buyerrecently: Digitalist Experience Oy, Fujitsu Finland Oy — 6 different winners in the last 6 awardsNeeds a look

Typical for: System implementation

  • Implementation partner statuscertified for the platform being implementedIn your profile
  • Comparable implementationsreferences of similar scope and valueIn your profile
  • Implementation teamproject manager and certified consultantsNot in your profile yet
  • Data migration and integrationsexperience with the buyer's current systemsNeeds a look
  • Training and documentationuser and administrator training in the buyer's languageIn your profile

Registers — checked automatically

  • National company registercompany active, representation matchesVerified
  • EU VAT (VIES)number active in VIESVerified
  • LEI (GLEIF)LEI issued and renewed, data matches the registerVerified
  • Sanctions screeningcompany and owners not listedVerified

Award criteria

The full criteria and their weights, as published in the notice.

For all lots

  • Price85%

    Total Comparison Price

  • Quality15%

    -

Buyer

Sansia Oy

Address
Puutarhakatu 6, 70300 Kuopio, Finland

Register identifiers

Registration no. in the notice
2364760-8

What this buyer bought before

31 IT contract award notices 2015–2026, €26.9m in total.

  • Verkkosivujen asiantuntija- ja ylläpitopalvelut, AEL-Amiedu Oy

    Winner: Digitalist Experience Oy +2 more contractors · 5 bids

    €600,000

    18 Aug 2026

  • ICT -projektijohtamisen ja -asiantuntijapalvelut, AEL-Amiedu Oy

    Winner: Fujitsu Finland Oy +2 more contractors · 3 bids

    €500,000Framework agreement — maximum value

    13 Aug 2026

  • ICT-palvelut, Niiralan Kulma Oy

    Winner: Officepro Finland Oy · 5 bids

    €315,000

    20 Jul 2026

  • Työvuorosuunnittelu- ja työajanhallintajärjestelmä SaaS -palveluna, Pohjois-Karjalan hyvinvointialue

    Winner: Visma Aquila Oy · 1 bid

    €2.1m

    7 May 2026

  • Tietoverkkopalvelut, Careeria Oy

    Winner: Enfo Oy · 1 bid

    €1.6m

    23 Apr 2026

  • Kirjastojärjestelmä, Kuopion kaupunki

    Winner: Axiell Finland Oy · 2 bids

    €383,105

    22 Apr 2026

How to submit an offer

Offers are submitted only on the buyer's platform, before the deadline for offers.

tarjouspalvelu.fi
Platform
yes
Electronic submission
no
Electronic auction
Go to the platformOfficial notice

Questions & answers

What is the deadline for offers in "Vehicle management and tracking system, North Karelia and South Savo welfare areas"?

Offers are due by 10 Nov 2026, 11:00 CET. The deadline for offers was changed once: from 3 Nov 2026, 11:00 CET to 10 Nov 2026, 11:00 CET. The newest notice applies.

What is the estimated value?

The buyer did not publish an estimated value in the notice.

Who is the buyer?

Sansia Oy (Kuopio, Finland).

Where and how do I submit an offer?

Offers are submitted electronically on tarjouspalvelu.fi.

Is the contract divided into lots?

Yes, into 2 lots.

How are offers scored?

price 85%, quality 15%.

Which procedure is used?

Open procedure.

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Source: Tenders Electronic Daily (TED), Official Journal of the EU. SalesDots is not the contracting authority; offers are submitted only through the buyer's platform. Data from the official notice, refreshed 3 Nov 2026, 06:30 CET.